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SOS Children's Villages is an independent, non-governmental international development organization which has been working to meet the needs and protect the interests and rights of children since 1949.
Position Summary:
Reporting to the Face-to-Face Manager, the team of dynamic and passionate Faceto-Face Fundraisers (Facers) will be stationed at various malls and events to recruit committed individual givers. This role is critical in enhancing the sustainability of our programs and supporting the future of thousands of children who have lost or are at risk of losing parental care in Kenya. They will take the lead in contacting potential individual givers and funders. They will spot opportunities to engage and make full use of all available tools to recruit committed givers daily
Key Performance Areas and Main Responsibilities:
- Recruit Individual Committed Givers: Engage with potential donors at malls and events, inspiring them to make monthly, regular donations to support SOS Children’s Villages.
- Daily Outreach: Achieve daily and weekly recruitment targets by interacting with members of the public and explaining the mission of SOS Children’s Villages.
- Build Relationships: Establish positive and engaging conversations with potential donors, making a lasting impression that leads to regular financial support.
- Donor Retention: Support the long-term sustainability of the organization by encouraging regular monthly giving and ensuring donors understand their impact on children's lives.
- Event-Based Fundraising: Attend public events, exhibitions, and activations as needed to represent SOS Children’s Villages and attract new donors.
- Collaboration: Work closely with the Face-to-Face Manager and the fundraising team to ensure alignment of strategy and goals
- Performs otherreasonable tasks assigned by the immediate supervisor
Formal Qualifications & Experience Requirements
- Diploma in Marketing, Sales, Communication, or a related field.
- Experience in Fundraising or Sales: Previous experience in fundraising, sales, or customer service is highly preferred.
- Strong Communication Skills: Ability to engage and inspire people through face-to-face communication, conveying information clearly and persuasively.
- Target-Driven: Results-oriented with the ability to meet or exceed daily, weekly, and monthly targets.
- Customer Relationship Management: Experience in building and maintaining positive relationships with customers or donors.
- Positive Attitude and Team Player: Energetic, enthusiastic, and motivated to work both independently and as part of a team.
- Flexibility: Willingness to work in different locations (malls, events, etc.) and adapt to changing environments.
- Basic IT Skills: Proficiency in using digital devices and basic software for reporting purposes.
Deadline: 21st January 2025.
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Job Summary:
Reporting to the Head of Fund Development & Communications, the Institutional Partnership Development Manager supports and leads SOS Children’s Villages in Kenya in the development of partnerships with institutional donors, in order to significantly increase and diversify the financial resources available for National Programs. H/She plays a crucial role in enhancing the capacity of SOS Children’s Villages in Kenya’s team in grant acquisition, effective grant management, and strategic donor engagement, positioning and partnerships with major institutional donors. H/She collaborates with the Head of Fund Development & Communications, the National Director and the Program Team to secure institutional funding for SOS Children’s Villages in Kenya. H/She develops and implements institutional partnership strategies, writes concept papers, proposals and other grant application documents and is a key contributor to the growth of the funding portfolio. H/She also manages the day to day donor relationships with bilateral donors, governmental institutions, embassies and any other relevant national or international organizations.
Fundraising and Donor Liaison
- Proactively identify institutional partnership opportunities at the national/ local level (from bilateral, multilateral, international organizations and embassies and foundations) that match organizational priorities and donor requirements. Develop a comprehensive database of potential donors and update the same regularly to ensure clear potential funding opportunities for SOS Children’s Villages in Kenya based on thorough research and intelligence gathering
- Writing expression of interests, concept notes and proposals and related applications for both grants and contracts under the strategic guidance of the HFDC. This includes: background research, stakeholder analysis, data collection & analysis, consultation processes, development of narrative proposal, coordination of grant proposal budget development and production of all associated documents to a high standard in accordance with donor requirements
- Develop and maintain good relationships with donors by ensuring regular communication, knowledge exchange and effective reporting.
- Working with the HFDC, be the link between SOS Children’s Villages in Kenya and donors especially in management of institutional funding contracts. Ensure regular communication with the SOS Children’s Villages international and regional offices
Donor Contract Management
- Prepare and submit IPD monthly updates and quarterly reports to the HFDC and regional office
- Coordinate, monitor and assess the quality of donor reporting making sure that donor requirements are met during the project implementation, monitoring and evaluation and phase/close out
- Responsible for Donor Contract Management (DCM) of institutional (restricted) grants, including contract preparation, development of consortium agreements, teaming agreements, monitoring of compliance with donor requirements, submission of reports.
- Create and maintain grant records in the ProDIGI Grant management system for all institutional donor contracts.
- Undertake routine donor contract administration for country programmes and ensure all grant files, (electronic, system and paper) are complete and kept up to date.
- Establish a close cross-functional working relationship with the Finance, Communication and Program and other departments and provide advice to ensure synergy in donor budgeting, contract management and reporting.
Strategy, Capacity Building
- Develop and implement an institutional fundraising and partnership strategy in line with the needs of SOS Children’s Villages Kenya and ensure this is infused within the organizational strategic plan, global IPD Strategy 3.0 and national plans
- Ensuring Senior Management are appraised of all strategic opportunities, challenges and risks in relation to potential funding opportunities, including key relations, grants and contracts.
- Analysing the funding environment vis á vis SOS Children’s Villages in Kenya’s strategy, plans and priorities, mapping key donors and identifying trends in funding and implications for SOS Children’s Villages in Kenya; Review and implement the recommendations of the donor market survey
- Train and support relevant staff in Project Cycle Management and Logical Framework Approach among other models and approaches for project design and management
- Build fundraising capacity within the programme team, by training staff on proposal development, funding trends and policies, donor relations, reporting, contract management, etc.
- Document learning on the implementation of donor-funded grants and contracts, in order to improve understanding of donor requirements and to improve SOS Children’s Villages in Kenya’s overall grant performance and compliance
Partnership Development and Networking
- Establish and maintain regular contact with donors by organizing donor roundtables, face to face meetings, attending donor forums etc.
- Supporting the HFDC, ND and programme team to develop new and existing relationships with key donors and potential consortia partners
- Negotiate collaboration with partner institutions and government departments in support of SOS Children’s Villages in Kenya subject to approval from HFDC.
- Coordinating and facilitating consortia formation and strategic partnerships with other like-minded organizations/or local implementing partners for joint proposal development processes
- Coordinating capacity assessments and due diligence checks of potential local partners to be included in proposals
- Developing MOUs, pre-teaming agreements or other required documentation in relation to consortium formation and partnership development.
- Represent SOS Children’s Villages in Kenya in sector level meetings (development and humanitarian/emergency) and other networking forums and use this to aggressively develop funding partnerships
- Participate in regional IPD networking and training forums and contribute to development of new IPD strategies to improve practice
- Developing material to help promote SOS Children’s Villages in Kenya amongst potential donors, partners and key Government representatives, including briefings, capacity statements and presentations
- Work closely with the General Secretariat in ESAF regional office and International Office in order to ensure coordinated contact with donors.
Minimum Qualification and experience
- Minimum Bachelor and preferably Master Degree, in the Social Sciences (social work, psychology, social-pedagogy, community development or economics) and, additionally, a Project Management qualification.
- Minimum 7 years working experience in the field of Project Management for Institutional Donor funded projects
- He/she should have 7 years’ extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming.
- A thorough understanding of program design and development especially in the sectors of Education, Health, Livelihoods, Gender and GBV, Child Protection, Advocacy and Emergency Preparedness and Response.
- Experience in social science research; the candidate should have extensive experience conducting assessments, evaluations etc.
- A thorough understanding of Donor Contract Management, Project Cycle Management, and training approaches is required
Competencies- Knowledge, skills and abilities
- Demonstrable experience in planning, resourcing, implementing, controlling, monitoring & evaluation of and reporting on projects, preferably in the social sciences arena, including donor-funded programs.
- Ability to turn a vision into actionable goals and deliverables, including coordinating the activities of several program locations (and their networks of service providers) around these common goals.
- Ability to challenge conventional thinking, and to influence others to develop new, innovative solutions to promote quality child care and development, including using broad cross-sector coordination to create large-scale social change.
- Understanding of the national legislation, policies, strategies and funding mechanisms of SOS Children's Villages Kenya in relation to child care and development.
- Experience in partnership-building, including assessing the suitability of partners, and negotiating and formalizing Memorandums of Understanding.
- Ability to represent the organization at the highest level, including with national bodies and agencies, NGO networks and international donors.
- Ability to link budgets for implementing planned activities and programs, as well as understanding of financial reports for tracking budget execution.
- Proven experience in leading a team.
- Strong MS office skills, preferably with proficiency in using project management software.
- Strong and highly effective communication skills in English including excellent report writing skills.
- Willingness to travel within different the regions, as well as travel within the Sub-Saharan Africa region for experience-sharing and workshops.
- The Candidate should have leadership, and innovation, flexible, self-drive and have the ability to work very fast and under strict deadlines.
- Excellent interpersonal, networking and communication skills with the ability to represent SOS CV Kenya in donor forums, develop partnerships with other NGOs
- Experience of capacity building non-funding staff in all aspects of funding and contract compliance.
Personal Attributes
- Good planning, organizing and coordination skills with attention to detail and accuracy.
- Strong interpersonal skills with the ability to work well in a team and to communicate effectively with colleagues, partners, stakeholders and others who are not in the line of command.
- Strong analytic and thinking skills, ability to overcome challenges.
- Ability to manage own time and to work under high pressure.
- Trustworthiness and confidentiality, modelling principled behavior.
- Commitment to address the situation the children of our target group and their families
Deadline: 25th January 2025
If you believe your experience, competencies and qualifications match the job and role specifications described; send a Cover Letter & updated CV in PDF with details of 3 traceable referees one of which must be immediate former employer to recruitment@soskenya.org addressed to the Human Resources Manager