Latest Openings at Kenya Power Pension Fund (KPPF)

Ref: KPPF/HRA-HR/1/22/9

Key Responsibilities 

• Actively participate in the development, implementation, and execution of corporate strategy by guiding the planning and review process and overseeing strategic initiatives and projects.
• Lead periodic reviews of strategy in line with external and internal political, economic, social, environmental change drivers and advise on the strategic implications of these factors.
• Advise management to enable a shared understanding of best practice strategic planning and to ensure that planning outcomes are highly effective and well aligned with the direction and objectives of the Fund.
• Direct the alignment of corporate reporting systems and the identification of key performance indicators and high-level targets.
• Facilitate the strategic review and planning processes with the heads of departments, to enable the development of aligned and integrated divisional/business plans. 
• Enforce compliance with strategic planning reporting requirements by linking to independent performance management and departmental processes.
• Lead process improvement initiatives through mapping of member journey and work with cross-functional teams to coordinate and streamline business processes; identify risks and issues and prioritize processes to be improved.
• Facilitate teams to critically review current processes for effectiveness, quality, and simplification.
• Implement process solutions to improve operational efficiency and recommend innovative solutions to achieve operational effectiveness, promote implementation of best practices.
• Develop metrics to ensure processes improvement implementations are successfully measured and efforts are attached to improved member satisfaction.
• Develop challenging quality metrics across the Fund and monitor performance.
• Develop procedures to examine and report quality issues within the Fund.
• Oversee service quality, maintain, and improve training platforms and work with management to improve key metrics.
• Administer and implement the Fund’s quality management system (QMS) to ensure efficiency, compliance and continual improvement and automation using Q-Pulse system.
• Act as the team leader of the ISO champions for coordination, planning and implementation of all quality audits, corrective actions, documentation reviews and records maintenance.
• Ensure that work controls, training and other records are properly documented, securely stored and easily retrievable for quality audits.
• Prepare QMS reports for management review meetings, staff and departmental meetings updates, external reporting for surveillance/certification audits.
• Oversee risk management review, customer feedback management, organizational awareness, and training on QMS/ISO for champions and staff. 
• Liaise with certification body and consultants for the Fund’s Quality Management System plans, certification/re-certification/surveillance audits and corrective action plans, training, and Q-Pulse system support.
• Ensure implementation of audit recommendations from ISO, Internal and external audits.

Candidate Profile
For appointment to this grade, the candidate must have: -

• At least eight (8) years’ working experience in corporate planning.
• Master’s degree in Business related field will be an added advantage.
• Bachelor’s Degree in a business-related field. 
• Good understanding and experience in application of corporate planning principles and corporate services.
• Membership of a professional body.
• Knowledge and experience in ISO 9001 or a Certified QMS Lead Auditor will be an added advantage.
• Understanding of quality assurance.

In addition, the candidate should demonstrate the following personal traits and competencies;

• Interpersonal and cross-cultural skills, including ability to build collaborative relationships with sensitivity to diversity/inclusion.
• Creativity and innovation skills.
• Action oriented and demonstrated ability to manage priorities
• Quality focus and attention to detail.
• Professionalism and integrity in line with Kenya Power Pension Fund values.
• Good oral and written communication skills.
• Critical and analytical thinking and problem-solving skills.
• Personal motivation and drive exhibited through commitment to hard work, continuous improvement, and achievement of goals.
• Risk awareness and focus - demonstrate understanding of risk management practices, standards and regulatory requirements,

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Ref: KPPF/HRA-HR/1/22/8

Key Responsibilities

• Coordinating development, review and implementation of policies, rules, regulations,and corporate strategies for prudent financial management system;
• Ensuring proper implementation of the annual budget according to RBA regulations.
• Advising the Fund on all financial and accounting matters;
• Overseeing the preparation and submission of statutory returns;
• Overseeing the preparation of Board papers on financial matters;
• Checking and approving expenditure and payments and signing bank instructions/cheques;
• Presenting financial reports to the Fund and advice on financial implications and consequences.
• Ensuring compliancewith relevant laws, regulations, and procedures in management of financial resources;
• Reviewing and ensuring timely submission of annual report and financial statements;
• Ensuring safe custody of the Fund’s accounts and records;
• Ensuring the maintenance of proper books of accounts;
• Ensuring the Fund’s liquidity position is appropriate and liaise with the investments teamfor release of allocated funds;
• Addressing financial and accounts issues raised in the audit reports;
• Ensuring review of audit queries and implementation of corrective actions; developing and implementing effective processes in the finance unit to ensure seamless flow of service delivery;
• Overseeing timely preparation of monthly bank reconciliations;
• Developing short term, medium- and long-term revenue and expenditure framework;
• Controlling the Fund’s Finances to ensure that they are utilized in a lawful and efficient manner;
• Planning and determining cash flow needs, forecast and establish cash flow trends of the Fund;
• Preparing the annual budget execution reports, quarterly financial statements for programme and operational budgets.
• Ensuring preparation of Fund and management financial reports;
• Ensuring the provision of adequate financial resources for the Fund’s programme and activities; and
• Ensuring maintenance of financial and accounting standards.

Candidate Profile
For appointment to this grade, the candidate must have: -

• Served nine (9) cumulative years in a relevant or comparable position in a reputable organization with at least three (3) years in a management position.
• Master’s degree in any of the following disciplines: Commerce, Accounting, Finance, Business Administration, or equivalent qualifications from a recognized university;
• Bachelor’s degree in any of the following disciplines: Commerce (Accounting/Finance Option), Business Administration or equivalent qualification from a recognized Institution.
• Certified Public Accountant (CPA)K by Kenya Accounts and Secretaries Examination Board (KASNEB), ACCA, or equivalent qualification from a Professional accounting institution;
• Be a member of Institute of Certified Public Accountants Kenya (ICPAK) of good standing;
• Proficiency in computer application skills; and
• Demonstrated professional competence and administrative capability as reflected in work performance and results.

In addition, the candidate should demonstrate the following personal traits and competencies;

• Strong leadership and skills to foster teamwork; develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum, and vision to achieve organizational objectives.
• Demonstrated business acumen - able to create strategy and actions that impact business success.
• High-level interpersonal and cross-cultural skills, including ability to build consensus,
• alliances and collaborative relationships with sensitivity to diversity
• Ability to be forward thinking and use technology and other modern tools to drive decision making and implementation.
• Strategic thinking a decision making-ability to consider emerging trends/developments and long-term opportunities for the Fund
• Effective stewardship to serve and safeguard members’ assets
• Independence of thought and objectivity
• Professionalism and integrity
• Efficiency and drive for results
• High-level oral and written communication skills
• Critical & analytical thinking and problem solving skills
• Project management skills
• Good customer relationship management skills (internal and external customers)
• Risk awareness and focus - demonstrates understanding of risk management practices, standards, and regulatory requirements.
• Ability to lead, influence and drive change initiatives in support of business strategies.

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Ref: KPPF/HRA-HR/1/22/10

Key Responsibilities

• Generate Local Purchase orders (LPO) for the Fund’s purchases and forward the LPOs to the Procurement officer for approval.
• Work with suppliers to schedule shipping and delivery times.
• Receive orders and verify that the correct items and amounts have been delivered.
• Responsible for storing received items, issue of stationery items and general store management.
• Verify current inventory levels and keep records to prevent inventory gaps. Inform the procurement officer when inventory needs to be replenished
• Review prices and product specifications from various suppliers to ensure the Fund gets the best value.
• Create and maintain purchasing files. 
• Check requisition orders for accuracy.
• Attend the tender committees and tender/quotation openings 
• Keep custody of bid documents, bid bonds and samples presented during evaluation of tenders.

Candidate Profile 
The candidate should possess the following minimum qualifications:

1. A Diploma in Procurement and Supply Chain Management
2. Knowledge of procurement processes, policies, and procedures
3. Proficient in writing, Microsoft Excel and Microsoft Word
4. A minimum of one (1) year relevant experience in a procurement related role
5. In addition, the candidates should demonstrate the following personal traits and 

competencies:

• Interpersonal and cross-cultural skills, including ability to build collaborative relationships with sensitivity to diversity/inclusion.
• Creativity and innovation skills.
• Action oriented and demonstrated ability to manage priorities
• Quality focus and attention to detail.
• Professionalism and integrity in line with Kenya Power Pension Fund values.
• Good oral and written communication skills.
• Critical and analytical thinking and problem-solving skills.
• Personal motivation and drive exhibited through commitment to hard work, continuous improvement, and achievement of goals.
• Good customer relationship management skills (internal and external customers).
• Risk awareness and focus - demonstrate understanding of risk management practices, standards, and regulatory requirements