Latest Recruitment at Medecins Sans Frontieres (MSF)

Main Purpose:

• Is responsible of ensuring that MSF is a Responsible employer in the mission, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the Mission Other tasks include, but not limited to:
• Know labour legislation in force in mission country; keep her/himself informed of any amendment made in labour legislation by regularly checking legislation sources and/or regularly meeting with lawyer, other local authorities at this level;
• Know all MSF policies, procedures, tools, standards and principles regarding all staff’ (national, international, regional, etc.) working conditions, benefits and remuneration, job profiles and function grids, health coverage, etc., adapts them to the Mission reality and ensures an equitable, efficient, transparent, fair and accountable implementation by all relevant staff throughout the Mission.
• Is responsible for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, ensuring that all staff is employed in the frame of fair labour conditions, and according to local legislation, MSF HR vision, values and principles.
• In close collaboration with HRCo, ensures regular administrative meetings with all staff throughout the mission take place in order to ensure they are aware and respect their rights and duties and to inform them of any change in Labour legislation and general employment framework which may affect them (i.e. legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to Internal Regulations, etc.).
• Is responsible to ensure that all functions and job profiles at Mission level meet with the Mission’s function grid approved by HQ and are aligned with MSF Standard Job Profiles and Function Grid, and that any new function or amendment to an existing one (including significant changes in responsibilities and/or mixing existing functions) are requested in advance to HRCo and HRO/REHUCO for previous validation by HQ. Identifies deviations and shares them with HRCo in order to draw an action plan in case corrections are needed/convenient.
• Is responsible to ensure that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, ensuring MSF acts as a responsible employer at any time.
• In close coordination with the Financial Coordinator, ensures fulfillment of national legislation regarding employees’ taxes and social security at Mission level, checks that monthly declaration forms for taxes and employee/employer social security contributions are correct and sends them to the Financial Department.
• Informs HRCo in case a legal risk is detected within her/his area of responsibilities and suggests actions to take in order to prevent it. Follows up employees’ claims and keeps HRCo informed at any time.
• Ensure that MSF, as an employer, as well as all MSF employees comply with safety and risk prevention measures as stated by local legislation and/or MSF standard policies and procedures.
• Ensure an efficient filing system (physical and electronic files) of all administrative files at Mission level, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of HRCo, and ensuring preparedness in case of evacuation.
• Upon request of the HRCo, maintain regular contact with ministries, national administrations, other MSF sections and other NGOs to improve/keep up to date with administrative practices.
• Knows Homère in depth and ensures a proper parameterization, use of the system and quality of data throughout the Mission, being her/himself the Missions’ technical reference in absence of a person specifically in charge of the system.
• Ensure, in close collaboration with HRCo and Logistics department, that all international and internal movements in the Mission are properly managed (visas, tickets, per diem when necessary, dates of arrival/departure, etc.), and ensures proper accommodation conditions (i.e. room, food, etc.) by informing all relevant people/departments.

ADDITIONAL TASKS

• Responsible for the administrative management of International Mobile Staff in collaboration with the HRCO.
• Supervise, coach and support the HR Assistant _IMS with activities related to international Mobile Staff presence in the country.
• Support in the profiling, matching and onboarding of International Mobile Staff in close collaboration with the pool manager in Amsterdam/other OC’s as defined.
• Regularly update the IMS position sheet, share with the CMT and upload it in the OCA HR Department Group SharePoint.
• Support in the detachment processes for staff joining the mission as international Mobile Staff.
• Leave management of the IMS as per the IRP 2 and the contracting section terms & conditions.
• Support the Personnel Development Manager responsible for training in the mission.
• Under the supervision of the HRCO, participate in the formulation of various policies. Support the HRCO in the implementation of the policies, guidelines and regulations according to MSF standards and ensure compliance.
• In liaison with the HRCO and Line Managers, ensure that all functions and job profiles are aligned with MSF Standard Job Profiles and Function Grid before opening positions.
• With the support of LogCo, CR, CR advisor and Project Coordinators ensure that the welcome package, mission and context documents are up to date for dissemination to IMS before the start of the mission.
• Work closely with the finance department on the administration of per diem and deductions where applicable.
• Ensure efficient booking of flights for both the LRS and IMS via the OCA Travel booking app and other OC’s booking processes.
• Timely HR Monthly/yearly reporting.
• Follow up on the IMS evaluation and share with the respective OC’s pool managers.
• Process school fees payment for the IMS dependents in collaboration with the Finance Department.
• Anticipate and update legal & administrative procedures, highlight and inform about any possible risk or problem, which might hamper the smooth continuation of the work and escalate appropriately to HRCO.
• Ensures good administrative follow-up for the visas and work permits
• Management of the Proof of Life overview and uploading it in the OCA Somalia Mission Group SharePoint.
• On request, perform any other duties as delegated by the HRCO.

Requirements:
Education

Essential:

• Degree in administration, HR or related studies.
• Courses or Certificates in HR, Admin and Management are considered positively

Experience

• Essential 4 years of previous experience in similar relevant position ( HR and Administration)
• Analytical, reporting and communication skills.

Language

• Essential mission working language ( English) ,area language ( Swahili)

Knowledge

• Essential computer literacy (word, excel and internet
• Excellent communication and interpersonal skills with ability to train others.

Competencies

• People Management.
• Commitment.
• Flexibility.
• Results.
• Teamwork

Application deadline: 26th July 2023

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Main objectives of the role

• Reporting to the Director of Communications and Fundraising (DCF), the individual in this position will be responsible for creating and implementing a comprehensive fundraising programme at MSF EA and will be pivotal in inspiring current donors, prospects, and supporters to contribute funds to the organisation. They will have a proven track record of securing private revenue for nonprofits and will bring the vision, experience, curiosity, creativity, resourcefulness, and enthusiasm to build a fundraising team and a dedicated base of loyal and committed supporters.  They will be an individual who is deeply motivated by the goal of MSF to deliver medical care to those most in need across the world and will be guided by MSF fundraising principles. 

Duties and Responsibilities: 

• Strategic Planning: implements and monitors a comprehensive fundraising plan to develop and grow philanthropic support from a variety of sources including individuals, corporations, and family foundations and trusts.  
• Donor Engagement Strategies: Cultivates and strengthens existing donor relationships and actively pursues prospects by using multiple cultivation techniques including one-on-one meetings, events, and other fundraising touchpoints. Identifies and develops relationships with corporate entities that adhere to the parameters of the MSF EA corporate gift acceptance policy. Creates a donor pipeline and a donor journey cycle for mid and high-capacity supporters. Identifies donors and prospects for cultivation and stewardship by the General Director and other senior level leaders at MSF EA. Collaborates with the DCF in identifying and selecting members of a fundraising advisory group which will serve as a networking vehicle for high level donor giving. 
• Prospecting: Researches, maintains, and develops a regional and local portfolio of individuals, foundations, and corporate prospects who have capacity and inclination for supporting MSF EA.
• Donor Communications: Ensures consistency of messaging in all fundraising communications. Leads in preparing fundraising content and materials to ensure that the information is accurate and reflects MSF’s values and principles and that all communications with donors reflect the unique and independent voice of MSF, with final oversight going to the DCF
• Fundraising Revenue: Forecasts revenue and collaborates with DCF to project expense and revenue targets for the annual MSF EA budget. 
• Systems and Processes: Creates and implements KPIs and best practices for donor cultivation and stewardship.  Develops and/or identifies systems for donor tracking and gift processing.
• Team Management: Manages the engagement officer and collaborates with them in stewarding donors and in organizing events that will raise the visibility of and financial support to MSF EA.
• Represents MSF EA: Develops strategic relationships within the regional fundraising and business communities to increase visibility of MSF EA and to foster financial support and networking potential.  Participates in MSF EA international working groups and initiatives and develops working relationships with counterparts in specific MSF entities to advance global fundraising goals.

SELECTION CRITERIA

Qualifications & competencies required 

• Bachelor's degree from a recognized college or university.
• 3-5 years of progressive fundraising or sales management experience with a focus on donor/client development.
• Well-developed interpersonal skills and an ability to communicate in person and in writing to people from various backgrounds and experiences.
• Excellent written and spoken command of the English language.
• Ability to inspire trust and confidence in current donors and supporters.
• Initiative and a high degree of autonomy is expected combined with the ability to work well as part of a team.
• Analytical skills and experience in creating and tracking budgets.
• High level of discretion and an ethical approach to fundraising.
• A commitment to MSF’s mission and value.

Desirable experience

•  5+ year in fundraising with experience in creating and implementing a fundraising program.
• 3+ year experience in cultivating and soliciting mid-level and high-level donors.
• Knowledge of the local fundraising environment.
• Knowledge of CRM systems.
• Experience with international relief and development and/or humanitarian organizations desired. 

Application deadline: 7th August 2023

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Main purpose

• The Community mobilizers will provide information at the community level and will strengthen the link between the community and MSF.

Accountabilities

• Collect and report (to IEC/HP Manager and DPC) specific information related to his/her community: perception of MSF,perceptionoftheservices, constraints andstrengths, vulnerability,levelofinformationonMSFandtheproject, and other contextual information linked to security.
• Deliverinformation to his/her community on MSF and the servicesit provides.
• Consolidate the link between his/her community and the MSF services; give advice how to better involve his/her communityintheactivitiesofawarenessandprevention;indicatepossiblelocalactorsorlocalNGOsandcommunity project which could be involved in activities at a local level.
• Support the mapping of the territory and population: schools, churches, villages, gathering points; grassroot actors and influencers,support and facilitate relationswith local authorities ofhis/her community,where requested by the DPC,support MSF in the verification ofrumours,reporttoDPC activities, problemsmet,strengths and constraints.

Specific Activities

• Help ensure a good level of contact at grassroot level in the community to support engagement with communities.
• Receive community feedback and share with the Ops team and convey response to communities during outreach activities and other contact with communities.
• Support preparation of and take part in review meetings with the staff and VPE’s to share what is happening in the community, complaints and feedback received and any response done by MSF.
• Support the project to update information shared with communities regularly, based on the beliefs, fears, rumour, questions, and suggestions in communities.

Requirements
Education

• Literacy Desirable forsharing text information.

Experience

• None is required
• Has to be someone very active and well accepted in the community,
• Very good network in the community.
• Must be from the specific area (Kisauni SC, Mvita SC or Nyali SC)

Language

• Local language

Knowledge

• Essential computer literacy (word, excel, internet)

Competencies

• Commitment
• Flexibility
• Stress Management
• Results
• Teamwork
• Service

Application deadline:  29th July 2023.