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  • Posted: Mar 11, 2020
    Deadline: Mar 24, 2020
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    The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.


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    Special Assistant, Administration, Nairobi, Kenya

     The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Law Division is the lead Division charged with carrying out the functions of UNEP in the field of environmental law, governance and related policy issues, including those related to multilateral environmental agreements (MEAs). To fulfill its mandate, the work of the Law Division focuses on: leading the international community in the progressive developmental of environmental law; supporting States in the development and implementation of legal, institutional and policy measures that address emerging and important environmental challenges; facilitating cooperation and coordination among MEAs and between UNEP and those agreements; working with MEA Secretariats to support Parties to the respective MEAs in implementing their treaty obligations; and facilitating policy dialogue among States on issues relating to international environmental law and governance. This position is located in the Law Division in Nairobi, Kenya. The incumbent will report to the Director, Law Division, and will be responsible for the following duties:

    Responsibilities

    • Perform analytical tasks for the Director and provide strategic and policy support to the Division Director:
    • Review and analyse policy papers, reports and other documents on environmental issues and prepare recommendations for consideration by the Director;
    • Support the Director in drafting policy papers on issues related to the work of the Division, in particular, Environmental Conventions and emerging environmental issues;
    • Prepare substantive reports and briefing notes for the Director for use at conferences and meetings;
    • Organize independently and participate in the organization of major workshops and meetings supported by the Division, including drafting of Memoranda of Understanding, liaison with Governments and other officials;
    • Draft, review and finalize policy statements and speeches on environmental issues for use by the Director, and UNEP Senior Management;
    • Participate in meetings during the absence of the Director and prepare briefing notes for him/her as well as decide which issues need his/her immediate attention;
    • Coordinate the follow-up functions for the Director and ensure that the required actions are taken, deadlines are met and quick responses are provided;
    • Provide recommendations to the Director on the handling of emerging policy issues;
    • Oversee necessary analytical administrative procedures, e.g. on travel, to ensure that the Director's decisions and circulars are adhered to.
    • Participate, as appropriate, in missions undertaken by the Director and/or undertake missions on behalf of the Director.
    • Provide support to the Director in the Management of the Law Division:
    • With regard to the decisions and responsibilities of the Director, provide support to the preparation of documents for submission to the UN Environment Assembly, the Committee of Permanent Representatives as well as other meetings and conferences, and take the lead in following up on decisions of these meetings;
    • Act as Secretary in divisional management meetings, as well as other meetings convened by the Director, including the organization of the meetings, circulation of agenda, drafting and finalization of minutes of these meetings as well as follow-up on decisions taken;
    • Coordinate the development and implementation of the Law Division Programme of Work and keep the Director abreast of the status of implementation;
    • Coordinate and ensure timely submission of reporting requests and bring issues related to lack of implementation to the attention of the Director.
    • Undertake administrative and institutional activities related to the work of the Law Division:
    • Review, draft and finalize letters, memoranda, and other written communications and reports for signature of the Director, the Executive Director and Deputy Executive Director;
    • Liaise closely with Executive Office and other UNEP Special Assistants on issues relevant to the work of the Law Division;
    • Review incoming correspondence to the Division, process the same in line with procedures and ensure that appropriate follow-up is taken;
    • Review all outgoing correspondence for signature by the Director and ensure that the highest quality is maintained.
    • Perform other related duties as requested by the Director.

    Competencies

    • Professionalism: Knowledge of different aspects of public information and communication. Ability to address a range of issues in the context of political developments, public attitudes and local conditions. Ability to conceptualize, design and implement major information campaigns. Ability to rapidly analyse and integrate diverse information from varied sources. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    • Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    • Education
    • Advanced university degree (Master's Degree or equivalent) in environmental law, social or political sciences, business administration, environmental management or a related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

    Work Experience

    • A minimum of five years of progressively responsible experience in the field of sustainable development or environment-related programmes, or public administration, including at the international level.
    • Work experience with UNEP is an advantage. Knowledge of UNEP policy, activities and programmes as well as sound knowledge of the UN and UNEP Rules and Regulations is desirable.
    • Languages
    • English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of another UN working language is an asset.
    • Assessment
    • Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

    Special Notice

    This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by Him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to
    achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. 1. All applicants are strongly encouraged to apply on-line as soon as possible
    after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
    2. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.

    Pursuant to section 7.11 of ST/AI/2012/2/ Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

    • Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
    • Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions. and their applications will not be considered.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    go to method of application »

    Intern - Programme Management, I (Temporary Job Opening)

    The Unit requires an intern to assist in the implementation of cleaner mobility activities of the Unit. Specifically, the intern will provide support towards the establishment of the Used Vehicles Global Programme by assisting in research on the international second hand vehicle trade and grey market with the objective of compiling clear and concise documentation that will eventually support the development of policies to encourage cleaner and more efficient importation of secondhand vehicles in developing and transitional markets. The internship is for six months. The internship is unpaid and fulltime. The intern will work five days (3540 hours) per week.

    Responsibilities

    • Under the overall supervision of the Head of the Unit and the day to day supervision of the Programme Officer Used Vehicles Programme, the intern will:
    • research specific to used vehicle fleets and trade in selected countries, including the flow of vehicles to and from various markets to improve the Unit's understanding on the supply chain, quality and scale of used vehicles and used vehicles trade
    • Review, identify, collect, organize and help analyze information on policies related to the regulation of secondhand vehicle trade in selected markets
    • Updating and reviewing the used vehicles database
    • Support in communicating programme activities to a variety of partners and stakeholders via organization of webinars, development of reports and case studies, infographics etc.
    • Other duties as assigned by the Programme Officer and the Head, Air Quality and Mobility Unit.

    Competencies

    • Client Orientation:
      • Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
      • Establishes and maintains productive partnerships with clients by gaining their trust and respect
      • Identifies clients’ needs and matches them to appropriate solutions
      • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
      • Keeps clients informed of progress or setbacks in projects
      • Meets timeline for delivery of products or services to client
    • Communication:
      • Clear and effective verbal and written communication;
      • Listens to others, correctly interprets messages and responds appropriately;
      • Asks questions for clarification and exhibits interest in having twoway communication;
      • Demonstrates openness in sharing information and keeping people informed.
      • Tailors language, tone, style and format to match the audience;
      • Demonstrates openness in sharing information and keeping people informed.
    • Teamwork:
      • Works collaboratively with colleagues to achieve organizational goals;
      • Solicits input by genuinely valuing others’ ideas and expertise and is willing to learn from others;
      • Places team agenda before personal agenda;
      • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
      • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Education

    Applicants must at the time of application meet one of the following requirements:

    • (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, a graduate school programme (second university degree or equivalent, or,
    • (b) be enrolled in or have completed, the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent in the courses listed below);
    • (c) have or is undertaking the following courses:Environmental Science, Sustainable Transport, Sustainable Development or related courses
    • 2) Be computer literate in standard software applications;
    • 3) Have a demonstrated and keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
    • 4) Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to understand and be tolerant of differing opinions and views.
    • 5)The candidate must have strong analytical skills and sound knowledge of environment and mobility(i.e. used vehicles) related issues

    Work Experience

    Are you a student in a Bachelor's (final year), Master's or Ph.D. programme or equivalent, or have you completed a degree course?
    Will you be able to cover the costs of travel, accommodation, health insurance and other living expenses for the duration of the internship?
    Is your field of study closely related to the type of internship you are applying for?

    Languages

    English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required.

    Knowledge of another UN language (Arabic, Chinese, French, Russian and Spanish) is an asset.
    Assessment

    Potential candidates will be contacted by hiring manager directly for further consideration and to participate in the competency based interview.
    Special Notice

    Your application for this internship must include:

    A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

    • The Cover Note must include:
      • Title of the degree you are currently pursuing
      • Graduation Date
      • IT skills and programmes you are proficient in
      • Explain why you are the best candidate for this specific internship
      • Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).
    • Proof of enrollment from current University (if not graduated).
    • A copy of degree certificate (if you have already graduated).

    Due to a high volume of applications received, ONLY successful candidates will be contacted.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a nonsmoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyperlink on the upper right side of the inspira accountholder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    Method of Application

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