Ongoing Recruitment at Emerge Egress Consulting

Role Objective

• A boutique law firm based in Mombasa with a presence in litigation in the industry is seeking a motivated experienced associate to join their firm in Nairobi.

Core Duties and Responsibilities

• Preparing and filing legal pleadings and documents with the appropriate court or tribunal
• Regularly updating clients on the status of their cases in a simple manner by breaking down the legal terminologies.
• Collaborating with advocates and colleagues in various high value litigation cases in order to achieve success.
• Conducting research on relevant laws, regulations, precedents, and case law to build on each case assigned to you
• Engaging, Draft and review settlement agreements to ensure that the client’s interests are protected through a favorable resolution
• Representing clients in legal matters such as hearings, motions, and trial proceedings.
• Meeting with clients to understand, interviewing them on their legal issues, needs objectives, and provide advice accordingly. 
• Providing legal and technical advice including drafting legal opinions.
• Undertaking due diligence on litigation matters.
• Drafting and reviewing various legal documents
• Managing deadlines and court schedules effectively, ensuring timely filings and appearances.
• Conducting cross-examination.
• Corresponding and negotiating with opposing counsel to resolve disputes favorably.
• Ensuring that invoicing, collection of payable fees and timely payments are made.
• Building positive and maintaining good relationships with clients and potential clients.
• Participation and contributing to the growth of litigation department goals and objectives.
• Any other duties as assigned.

  Job Specifications and Qualifications

• One (1) year Post admission experience in a busy law firm.
• An upper 2nd Bachelors of Laws (LLB) degree from a recognized university.
• A valid practicing certificate.

    Key Competencies

• Be a person of unquestionable integrity with a high sense of professionalism.
• Excellent Communication Skills
• Result Oriented and self-motivated
• Excellent research skills and drafting of legal documents.
• Problem Solving skills
• High Level of accuracy and attention to detail.
• Strong organizational skills

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Role Objective

• A Full-Service medium-sized firms offer a diverse set of practice areas (e. g, litigation, real estate, corporate, and estates) seeks to hire an efficient individual and add to their administration team.

Core Duties and Responsibilities

• Ensuring that day to day activities run smoothly..
• Maintenance of daily staff attendance register.
• Maintain the proper records as per the firm’s process
• Ensuring that the Office Library register is up to date as expected.
• Ability to receive and respond to calls and handle a busy switch board. 
• Ensuring that liaison to advocates or their Personal Assistants is done in a timely fashion and relevant emails and calls are conveyed to them.
• Ensuring timely dispatch of documents and also follow up of invoices and their payments.
• In charge of scanning all incoming documents as expected.
• Preparation and writing of vouchers.
• Filing and proper records of documents.
• Supervision of office cleaning, hygiene and sanitation.
• Organizing and diarizing scheduling appointments, meetings and coordinating meetings for partners and staff members in a pro-active and efficient manner. 
• Preparing briefs, minutes and reports for the meetings in a timely manner.
• In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
• Handling reception and corporate communication via various channels, calls, emails, online platforms in the various set out protocol.
• Attending to mail, phone calls and other corporate communication tools appropriately.
• Carry out various secretarial duties, typing and drafting for staff members as required.
• In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. 
• In charge of ensuring that various subscriptions for the partners and firm and bills due are paid on a timely basis.
• Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
• Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc.
• Prepare and be an integral part of execution team for office events as needed such as departmental and office meetings, dinner events etc.
• Handle all maintenance, repairs and operational issues to ensure seamless operations.
• Requisition of office stationery and supplies and ensuring that replenishment is done in good time and no gaps that could lead to inefficiency as well as in charge of stock management.
• Any other duties as allocated.

Job Specifications and Qualifications

• Diploma in Law/Business Administration/ Communication and or related field.
• At least 3 years’ experience.
• Proficiency with MS Office Suite

Key Competencies 

• Super organizational skills
• Independent Thinking skills
• High Integrity
• Confidentiality
• Adaptability and Flexibility
• Great Interpersonal Skills
• Excellent verbal and written communication skills

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Role Purpose

• Our client is seeking a professional and customer-focused Front Desk Assistant to manage front office operations, coordinate administrative functions, and create a welcoming first impression for all visitors and callers.
• The ideal candidate should be organized, courteous, and capable of handling multiple responsibilities efficiently within a fast-paced work environment.

Key Duties and Responsibilities

• Deliver a warm, professional, and memorable experience to all visitors and clients 
• Manage front desk operations efficiently in a busy, fast-paced setting 
• Welcome guests, handle inquiries, and direct them appropriately 
• Answer and manage incoming calls, emails, and general correspondence with professionalism 
• Coordinate meeting room bookings, appointments, and staff schedules 
• Support general office administration and daily operations 
• Assist in planning and executing meetings and events, including logistics and coordination 
• Maintain a clean, organized, and inviting reception area at all times 
• Monitor and replenish office supplies and ensure smooth office functionality 
• Coordinate transport logistics with drivers when required 
• Handle challenges proactively and ensure seamless service delivery

Job Requirements and Qualifications

• Diploma in Hospitality Management, Business Administration, Communication, Front Office Operations, or a related field.
• Minimum of 2 years of relevant work experience.
• Good working knowledge of Microsoft Office applications.

Core Competencies

• Excellent communication and interpersonal skills 
• Strong customer service orientation with a friendly, approachable demeanor 
• Ability to multitask and remain organized under pressure 
• Professional appearance and positive attitude 
• Strong attention to detail and problem-solving skills 
• A team player with high integrity and reliability

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Role Objective 

• Our client, a reputable mid-sized full-service law firm, is seeking a detail-oriented and proactive Legal Secretary to join their team.
• The ideal candidate will provide comprehensive administrative and secretarial support to ensure efficient daily operations within a fast-paced legal environment.

Core Duties and Responsibilities

• Coordinate and supervise day-to-day administrative and operational functions within the office.
• Maintain up-to-date records, registers, and structured filing systems.
• Manage incoming and outgoing correspondence including mail, telephone calls, and other official communication channels.
• Ensure the office library register is accurately updated and maintained.
• Facilitate timely communication between advocates and their Personal Assistants, ensuring relevant calls and emails are relayed promptly.
• Scan and properly file all incoming documentation.
• Oversee document preparation, processing, dispatch, and follow-up on invoices.
• Prepare and process payment vouchers as required.
• Supervise office cleanliness, hygiene, and sanitation standards.
• Proactively manage diaries, schedule appointments, and coordinate meetings for partners and staff.
• Ensure smooth execution of administrative and operational tasks to maintain optimal office functionality.
• Prepare meeting briefs, minutes, and reports within required timelines.
• Manage front office operations and corporate communications via phone, email, and online platforms in accordance with established protocols.
• Perform secretarial duties including typing, drafting, and document formatting as required by staff.
• Prepare petty cash reconciliations and assist in monitoring administrative budgets and resource utilization.
• Ensure timely payment of firm subscriptions, statutory obligations, and utility bills.
• Serve as the primary liaison between the firm and external stakeholders including government agencies, suppliers, clients, and staff.
• Assist in organizing office functions, meetings, and departmental activities.
• Oversee procurement and stock management of office stationery and supplies to prevent shortages.
• Coordinate logistics for partners and staff including travel arrangements, accommodation, visa processing, and transfers.
• Address maintenance, repair, and operational matters to ensure uninterrupted office operations.
• Perform any additional duties as assigned from time to time.

Job Specifications and Qualifications

• Diploma in Law/Business Administration/ Communication and or related field.
• At least 2 years’ experience.
• Proficiency with MS Office Suite

Key Competencies 

• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent analytical and problem-solving capabilities.
• High level of discretion with the ability to handle confidential information.
• Professional conduct and ethical integrity.
• Flexibility and ability to adapt in a dynamic work environment.
• Effective written and verbal communication skills.

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Our Reach

• We are a trusted partner on the recruitment panels of over 15 law firms in Kenya we provide you with direct visibility to top-tier hiring managers and exclusive roles that aren\'t always advertised publicly. Whether you are looking for a lateral move or a step up into a specialized practice area, placing your CV with us ensures your profile is prioritized by the firms that matter most.

Role Objective

• The legal clerk will also be responsible for performing clerical, preparing legal documents, file tracing, and delivering documentation to courts, law firms, relevant legal offices amongst other duties.

Core Duties and Responsibilities

• Prepare legal documents.
• Compile legal documentation into files and maintain an organized filing system.
• Compile case materials and write reports.
• Through follow up and updating management on case files for all the departments.
• Documenting hearing dates in litigation matters.
• Facilitating service of legal documents.
• Filing court documents and any other legal documents.
• Organizing the legal department registries.
• Assist paralegals and advocates in locating files and organizing, copying, and maintaining documents.
• Providing any other legal clerical services that may be required.
• Any other related duties as allocated.

Key Competencies

• Proficiency in Microsoft Office Suite
• Comfortable with highly confidential information
• Teamwork
• Strong verbal and written communication skills
• Excellent document management skills.
• Strong research skills.
• Flexible schedule with a commitment to attendance.
• Critical thinker who displays accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.

Job Specifications and Qualifications

• Diploma in Law or Business Administration from a recognized institution.
• At least 3 years of work experience in a law firm.