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The Independent Policing Oversight Authority (IPOA) was established through an Act of Parliament published in November 2011 to provide for civilian oversight over the work of the police in Kenya. The inaugural Board was sworn into office in June 2012. Vision: A robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service. Mission: To conduct impartial and independent investigations, inspections, audits and monitoring of the National Police Service to prevent impunity and enhance professionalism in the interest of the public
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Job Purpose
- Responsible for development, implementation and/or review of accounting policies, procedures and internal controls for efficient and effective management of Authority funds
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Verifying of vouchers and committal documents in accordance with the laid down rules and regulations;
- Data capturing
- Maintaining primary records such as cashbooks, ledgers, votebooks and registers;
- Preparing simple management reports eg imprest and expenditure returns;
- Maintaining safe custody of Authority’s accounting records and assets under his/her purview;
- Analysing the below the line accounts;
- Receiving duly processed payment and receipt vouchers;
- Writing cheques and posting payments and receipt payments in the cashbooks;
- Balancing and ruling of the cashbooks on daily basis;
- Updating and maintaining the fixed assets register; and
- Paying personal and merchant claims based on cash balances in the cashbooks and prevailing regulations
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Cumulative service period of six (6) years, three (3) of which must have been at the grade of Accountant I at IPOA 8 or a comparable and relevant position;
- Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution;
- Certified Public Accountant (CPA-K) or equivalent qualification from a recognized institution;
- Membership with the Institute of Certified Public Accountants of Kenya (ICPAK);
- Proficiency in Computer Applications with a bias in computerized accounting packages.
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Job Purpose
- Responsible for receiving, sorting and processing complaints on police misconduct at the Call Centre.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Receiving and processing complaints on police misconduct at the call centre;
- Implementing internal case intake committee recommendations;
- Updating records at the call centre;
- Implementing systems and processes at the call centre for the efficient management of complaints against the police;v.
- Collecting and collating data for internal and external reports pertaining to the call centre;
- Providing feedback to the complainants on the status of complaints;
- Implementing risk mitigation measures; and
- Supporting the implementation of quality assurance standards in the call centre.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in any of the following disciplines: Law, Criminology, Psychology, Social Sciences, Public Administration, Public Relations, Sociology or equivalent qualifications from a recognized institution; and
- Proficiency in computer application.
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Job Purpose
- To be receiving, sorting and processing complaints on police misconduct.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Implementing strategies, policies, manuals, plans, standards and procedures pertaining to complaints management;
- Receiving, documenting and processing complaints;
- Updating records of all complaints received and processed;
- Participating in inquiries into complaints of police misconduct;
- Participating in complaints management review meetings
- Implementing the recommendations of the Internal Case Intake Committee;
- Collecting and collating data for internal and external reports on complaints management;
- Implementing risk mitigation measures; and
- Providing feedback to the complainants on the status of complaints
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in any of the following disciplines: Law, Criminology, Psychology, Social Sciences, Public Administration, Public Relations, Sociology or equivalent qualifications from a recognized institution; and
- Proficiency in Computer Application.
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Job Purpose
- Responsible for carrying out inspections of police premises and detention facilities under the control of the National Police Service.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to Inspections, while ensuring compliance with relevant laws, rules and regulations;
- Conducting inspections of Police facilities and premises under the control of the Service to professionalize the service;
- Implementing inspection tools, concepts and controls to suit emerging trends in policing;
- Collecting and collating data for compiling inspection reports;
- Following up on recommendations arising from inspections of police facilities and premises;
- Conducting rapid inspections response activities in the Authority; and
- Updating records in the division.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Public Policy, Criminology & Criminal Justice, Sociology, Political Science, Social Sciences, Military, Security Studies or equivalent qualification from a recognized institution; and
- Proficiency in computer applications.
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Job Purpose
- Responsible for monitoring of policing operations affecting members of the public
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Supporting the implementation of policies, strategies, guidelines, plans,standards and procedures pertaining to monitoring while ensuring compliance with relevant laws, rules and regulations;
- Monitoring police operations affecting members of the public;
- Collecting and collating data for monitoring reports;
- Following up on the implementation of recommendations arising from policeoperations monitored;
- Conducting studies on trends and patterns of police misconduct;
- Monitoring the operations of the Internal Affairs Unit of the National Police Service;
- Implementing capacity building programs on the prevention of police misconduct;
- Implementing monitoring tools, concepts and controls to suit emerging trends in policing; and
- Updating records in the division.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following Qualifications:
- Bachelor’s Degree in any of the following disciplines: Law, Public Administration, Public Policy, Criminology & Criminal Justice, Education, Sociology, Political Science, Social Sciences, Military, Security Studies or equivalent qualification from a recognized institution; and
- Proficiency in computer applications
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Job Purpose
- To conduct investigations into complaints related to offences committed by any member of the Service as provided and guided under Section 6, 7, 24 and 25 of the IPOA Act.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Implementing strategies, policies, manuals, plans, standards and procedures pertaining to investigations;
- Conducting investigations of any complaints on police misconduct;
- Collecting and collating information and drafting reports to inform investigations;
- Updating the internal case tracking system of all investigations;
- Supporting the prosecution process in court in liaison with the division head;
- Supporting the implementation of quality assurance standards of investigations;
- Participating in rapid responses;
- Gathering evidence and analyzing information on investigations and Forensics;
- Updating, maintaining and ensuring safe custody of all investigative records; and
- Implementing risk mitigation measures
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law, Social Science or any other relevant field from a recognized institution; and
- Proficiency in Computer Applications.
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Job Purpose
- Responsible for provision of guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and criminal court proceedings.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Supporting the implementation of policies, strategies, guidelines, plans, standards and procedures pertaining to Legal Services;
- Representing the Authority in all civil and criminal court proceedings and Alternative Dispute Resolution Mechanisms;
- Collecting and collating data on legal issues pertinent to the operations of IPOA in collaboration with the division of research;
- Supporting the preparation and drafting of contracts, leases, Memoranda of Understanding, formal agreements and other legal instruments;
- Participating in outreach programs to strengthen IPOA’s governance and improve the quality of service delivery by conducting legal aid clinics on constitutional matters;
- Liaising with the department of preventive services to assist in the conduct of audits of processes and actions of the National Police Service to ensure compliance with applicable legal and human rights standards;
- Evaluating evidence in completed investigations by the Authority submitted in non-complex matters for the determination of its sufficiency and recommending appropriate action to the Director of Public Prosecutions;
- Reviewing evidence in completed investigations by the IAU for determinations of its sufficiency for recommending appropriate disciplinary action;
- Preparing the Authority’s cases for prosecution; and
- Implementing risk mitigation measures.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in Law;
- Post graduate Diploma in law;
- Registered as an Advocate of the High Court of Kenya;
- Member of Law Society of Kenya;
- Valid Practicing License; and
- Proficiency in Computer Applications.
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Job Purpose
- To undertake research and implement strategies to generate new knowledge, inform policy and decision making at the Authority and in policing sector as guided under Sec. 6 of the IPOA Act.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Supporting implementation of policies, strategies, guidelines, plans, rules, standards and procedures pertaining to research while ensuring compliance to applicable laws and statutes;
- Conducting policy analysis and identifying need for policy, procedural and legislative reforms;
- Collecting and collating data for development of internal and external research reports in the Authority;
- Implementing research frameworks and tools;
- Conducting research related to Authority’s mandate for decision making, inform policy and enhance police oversight;
- Researching public policy, identifying existing, emerging and anticipated policy issues and information affecting the Authority, public, clients, stakeholders and programs;
- Participating in the implementation of approved policy, proposals and initiatives;
- Updating records in the division; and
- Supporting publication and dissemination of research findings.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Bachelor’s Degree in any of the following: Economics, Business Management, Project Management, Statistics, Monitoring and Evaluation, Social Sciences or equivalent qualifications from a recognized institution; and
- Proficiency in computer applications with expertise in statistical packages Data analysis and management.
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Job Purpose
- Responsible for providing general clerical services in various directorates and departments.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Compiling statistical records for accuracy;
- Processing data and information in the respective area of deployment;
- Maintaining efficient filing system;
- Maintaining safe custody of files, materials and other records in the respective area of deployment,
- Collecting and collating data and information to facilitate compilation of reports in the respective area of deployment;
- Implementing risk mitigation measures;
- Developing and implementing individual work plans;
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) or its equivalent qualification;
- Pass in proficiency examination for Clerical Officers; and
- Proficiency in computer applications;
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Job Purpose
- Responsible for providing transport services in an effective and efficient manner.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Driving the organization’s vehicles as authorized;
- Carrying out routine checks on the assigned vehicle and reporting any malfunction of vehicle systems and other occurrences;
- Maintaining the movement of work tickets for vehicle(s) assigned;
- Maintaining security and safety of the vehicle on and off the road;
- Reporting all accidents and incidents promptly to the relevant IPOA offices;
- Administering first aid in the event of an accident; and
- Maintaining cleanliness of the vehicle.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- KCSE mean grade of D (Plain) or its equivalent qualification;
- At least two years’ proven driving experience;
- Valid driving license;
- Suitability Trade Test for Drivers;
- First-Aid Course Certificate lasting not less than one (1) week from Kenya
- Institute of Highway and Building technology (KIHBT) or any other recognized Institution;
- A valid certificate of good conduct;
- Proficiency in Computer Applications; and
- Practical test for drivers conducted by the ministry responsible for transport or conducted by AA of Kenya.
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Job Purpose
- Responsible for providing general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
- Photocopying, scanning and binding documents;
- Preparing and serving tea;
- Opening and closing the office daily;
- Utilizing kitchen and basic office consumables;
- Organizing office errands;
- Preparing boardrooms for meetings;
- Moving office furniture and arranging office space for staff;
- Assessing and reporting on areas requiring general maintenance and repair;
- Collecting and collating data for updating records as appropriate; and
- Supporting development of reports as appropriate.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following qualifications:
- Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification; and
- proficiency in Computer applications.
Method of Application
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