Openings at The Commission on Administrative Justice (Office of The Ombudsman)

DUTIES AND RESPONSIBILITIES: 

• Receiving, reviewing and conducting inquiries on into alleged violations of the Access to Information Act; 
• Undertaking onsite inspections and relevant information inventories; 
• Participating in the designing and facilitating mechanisms for hearing and determination of access to information applications; 
• Participate in the investigations on violations of the provisions of the Access to Information Act; 
• Preparing summons, orders and other legal instruments under ATI Act; Requesting, receiving and evaluation of public entities reports on implementation of the Access to Information Act; 
• Developing and implementation of programmes for public sensitization, education and awareness on access to information; 
• Undertaking relevant researches aimed at developing repository and guidance on ATI including opinions, circulars, publications, guidance notes, determinations, advisories and case law; 
• Developing regulatory framework on ATI including relevant legislations, policies, guidelines, rules and model laws; 
• Preparing departmental reports on annual workplans, procurement plans and budgets; and other special reports on ATI; and
• Any other duty as may be assigned from time to time

JOB SPECIFICATION
For appointment to this grade, an officer must have: -

• Served in the grade of Senior Access to Information Officer or a similar position for a minimum period of four (4) years; 
• Bachelors degree in any of the following disciplines: - Public Administration, Law, Information Management, Archival Studies or equivalent qualification from a recognized institution; 
• Master’s degree in any of the following disciplines: - Public Administration, Law, Business Administration, Information Management, Archival Studies or equivalent qualification from a recognized institution; 
• Membership to professional body where applicable; 
• Certificate in Leadership or Management Course lasting not less than four (4) weeks from a recognized institution; 
• Certificate in Computer Application Skills from a recognized institution; and 
• Demonstrated professional competence as reflected in work performance and results

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DUTIES AND RESPONSIBILITIES: 

• Ensuring compliance with the policy, legal requirements and provisions in all the undertakings of the Commission so as to safeguard the interest of the Commission in all legal matters;
• Initiating the development and review of strategies and guidelines on complaints management;
• Monitoring and evaluating complaints on administrative justice received,carrying out inquiries into the complaints, monitoring the resolutions and maintaining a complaints database;
• Identifying issues and areas for legal policy formulation and review; 
• Preparing legal opinions, legal briefs, legal documents, leases, contracts and memoranda of understanding;
• Conducting legal research on specific legal matters and emerging trends, researching on pending case files and coming up with an opinion to facilitate the justice process;
• Recommending alternative disputes resolution mechanisms in addressing legal matters and conducting formal hearings; 
• Representing the Commission in litigation and other legal matters and
• Any other duty as may be assigned from time to time

JOB SPECIFICATION
For appointment to this grade, an officer must: -

• Have served in the grade of Senior Legal Officer or its equivalent for at least four (4) years; 
• Have Bachelor’s degree in Laws (LLB) from a recognized institution; 
• Have Diploma in Law from the Kenya School of Law; 
• Be an Advocate of the High Court of Kenya; 
• Have a Certificate in Leadership/Management Course lasting not less than four (4) weeks from a recognized institution; 
• Have certificate in computer application skills from a recognized institution; and ;
• Have demonstrated professional competence in work performance and results

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DUTIES AND RESPONSIBILITIES:

• Receiving and processing complaints on administrative justice, carrying out inquiries on the received complaints, compiling and analysing the complaints for decision making, implementing strategies and guidelines on complaints handling, updating and maintaining a complaints database;
• Conducting formal hearings on complaints;
• Preparing bi-annual and other reports on complaints;
• Ensuring compliance with the policy, legal requirements and provisions in all the undertakings of the Commission so as to safeguard the interest of the Commission on all legal matters;
• Representing the Commission in litigation and other legal matters;
• Preparing legal documents and instruments, legal opinions, legal briefs, drafting legal documents, leases, contracts and memoranda of understanding;
• Conducting legal research on pending case files, undertaking research on specific legal matters and emerging trends and coming up with an opinion to facilitate the justice process;
• Identifying issues and areas for policy formulation and review;
• Recommending alternative dispute resolution mechanisms in addressing legal matters and
• Any other duty as may be assigned from time to time

JOB SPECIFICATION

For appointment to this grade, an officer must: –

• Have served in the grade of Legal Officer I or an equivalent position for a period of at least four (4) years;
• Have Bachelor’s degree in Laws (LLB) from a recognized institution;
• Have Diploma in Law from the Kenya School of Law;
• Be an Advocate of the High Court of Kenya;
• Have a Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
• Have a Certificate in computer application skills from a recognized institution; and
• Have demonstrated professional competence in work performance and results.

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DUTIES AND RESPONSIBILITIES:

• Conduct risk assessments on the Commission ’s programmes, which will involve identifying, describing and profiling risks affecting the organisation;
• Implement the strategic risk management vision for the Commission and ensure that risk management policies and strategies comply with applicable laws, regulations and the strategic objectives;
• Develop and improve risk management tools, practices, and policies enabling the analysis and reporting of risk according to the risk management framework;
• Develop and foster a coherent risk culture and risk management philosophy to effectively embed in the Commission;
• Guide the integration of enterprise risk management strategies with other Commission activities;
• Ensure that the Commission’s risk identification, analysis , mitigation and monitoring capabilities are cost effective;
• Liaise with departmental/unit heads in compilation of and monitoring of risk registers;
• Provide support, education and training to staff to build risk awareness within the Commission;
• Evaluate the adequacy of the Commission’s internal control framework in addressing risks and accomplishing the goals and objectives;
• Prepare risk reporting in an appropriate way for different audiences;
• Monitor implementation of action plans to ensure risk mitigation efforts are taking place as required;
• Proactively identify emerging risks and suggest mitigation measures;
• Conduct compliance checks in conformance to policies, rules and regulations, in liaison with auditors;
• Support/undertake the provision of assurance and consultancy services;
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Served in the grade of a Risk Management Officer I or its equivalent for a minimum period of four (4) years;
• Bachelor’s degree in any of the following disciplines: Risk Management, Project Management, Business Management, Finance, Economics, Accounting or relevant qualifications from a recognized institution;
• Professional qualifications in accountancy, risk or audit will be an added advantage;
• Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;
• Membership to a relevant professional body in good standing;
• Certificate in Computer application skills from a recognized institution;
• Shown merit and ability as reflected in work performance and results

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MAIN RESPONSIBILITIES

• Receiving and resolving complaints on matters relating to Commission’s mandate and offer legal advice thereon;
• Implementing strategies and guidelines on complaints handling;
• Participate in formal hearings and inquiries on complaints;
• Updating complaints database
• Conduct legal research on matters relating to administrative justice and other legal matters;
• Promote and facilitate resolution of complaints and disputes through mediation and reconciliation;
• Represent the Commission in legal proceedings including amicus briefs;
• Drafting reports on complaints investigated and remedial action taken by the Commission;
• Prepare Legal and Advisory opinions;
• Any other duty assigned by the Commission.

COMPETENCIES

For appointment to this position, a candidate must;

• Have a Bachelor of Law Degree (LL.B) from a recognized university. Post graduate diploma in Law
• Be an Advocate of the High Court of Kenya with a current practicing certificate.
• At least 3 years’ of post admission experience

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DUTIES AND RESPONSIBILITIES

• Undertake audit assignments and prepare detailed audit observations and reports;
• Participate in the Commission’s risk evaluation;
• Prepare audit programs and working papers;
• Conduct risk-based systems audit on Commission’s policies, procedures, processes and practices;
• Participate in developing and updating of Internal Audit & Risk policy instruments;
• Collect and analyze audit evidence;
• Perform audit checks in the accounting system to identify any accounting errors;
• Verify the existence of assets administered by the commission;
• Collect data on financial returns, estimates and expenditure; examining vouchers, cashbooks, ledgers confirming the propriety and accuracy of the transactions;
• Support the review of financial statements of the Commission before submission to the Auditor General;
• Carry out follow up for conclusive resolution of audit issues and;
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Economics, Mathematics, Statistics or its equivalent qualification from a recognized institution;
• Passed Part III of CPA or equivalent Professional qualifications such as ACCA, CIA, CISA, CRISC or ACMA from a recognized institution;
• Membership of a relevant professional body in good standing
• Relevant post graduate experience of at least 3 years; and
• Certificate in computer application from a recognized institution;

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DUTIES AND RESPONSIBILITIES:

• Implementing financial accounting policies, procedures, strategies and systems to ensure effective control and accountability of the Commission’s resources;
• Monitoring expenditure of projects and programmes on periodic basis;
• Compiling and formatting financial estimates data;
• Implementing Audit recommendations to improve accounting processes and procedures;
• Verifying payments of suppliers in accordance with the Commission’s policies and procedures;
• Preparing budget for recurrent and development votes;
• Preparing reports and briefs on budgetary policy issues;
• Provide technical support on budget preparation;
• Compiling information required in the budgetary process;
• Compiling expenditure proposals and;
• Any other duty as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following disciplines: – Commerce (Finance option), Economics, Business Administration (Finance option), Business Management (Finance option), Finance or equivalent qualification from a recognized institution;
• Certified Public Accountant II (CPA II) by Kenya Accounts and Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized institution;
• Membership to a relevant profession body in good standing
• Must have post graduate relevant experience of at least 3 years; and a
• Certificate in Computer Application Skills from a recognized institution.

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DUTIES AND RESPONSIBILITIES:

• Collecting and compiling data on specific area of research;
• Assisting in carrying out data analysis;
• Participating in developing and reviewing research instruments;
• Assisting in carrying out desk reviews and research;
• Drafting periodic reports;
• Assisting in developing research plans and concepts;
• Implementing research plans; and
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Bachelor’s degree in any of the following fields: Economics, Economics and Statistics, Communication, Law, Education, Arts, Anthropology, Sociology or any other equivalent qualification from a recognized institution; and
• Must have post graduate relevant experience of at least 3 years
• Certificate in Computer Application Skills from a recognized institution.

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DUTIES AND RESPONSIBILITIES:

• Managing clerical tasks such as sorting and sending of mails, dispatching of letters, files and documents;
• Carrying out messengerial duties in and out of the office
• Photocopying and scanning of documents
• Preparation and serving of staff tea
• Maintaining general office cleanliness and ensure that machines, equipment and apparatus are in areas of operation;
• Keeping an inventory of general office supplies and ordering as needed
• Maintenance of general cleanliness around the offices by ensuring that litter is collected and disposed of appropriately by the contracted service provider and ensure general proper sanitation;
• Ensuring proper housekeeping and habitable office conditions;
• Moving or carrying office equipment, furniture and ensuring orderly arrangement;
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Kenya Certificate of Secondary Education (KCSE) mean grade D Plain or its equivalent qualification;
• Certificate in computer application skills from a recognized institution; and
• Certificate of good conduct from National Police Service.

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DUTIES AND RESPONSIBILITIES:

• Preparation of payment vouchers;
• Preparation of Imprest Warrants;
• Preparation of receipt vouchers;
• Assisting in posting Cash books;
• Entering data into the Finance & Accounts systems;
• Preparation of cheques and bank schedules;
• Sorting and filing of documents for ease of retrieval;
• Maintaining updated Finance & Accounts registers;
• Drafting official correspondence; and
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Kenya Certificate of Secondary Education mean grade C- (minus) or equivalent qualification; and
• Passed Accounting Technicians Diploma (ATD) – Level III or its Equivalent
• Certificate in computer Application Skills from a recognized institution.

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DUTIES AND RESPONSIBILITIES:

• Maintain and update borrowers register;
• Provide technical assistance to library users;
• Handling general enquiries;
• Registering new library users;
• Follow up on overdue publications;
• Cataloguing, of library material;
• Shelving of books and documents;
• Manning the circulation area; and
• Any other duties as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Diploma in any of the following disciplines: Library Studies, Information Studies, Archival studies or equivalent qualifications from a recognized institution;
• Three (3) years relevant experience; and
• Certificate in Computer Application Skills from a recognized institution

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DUTIES AND RESPONSIBILITIES:

• Screening of complainants
• Receiving and registering complaints;
• Updating complaints database
• Collating and compiling complaints received;
• Preparing court documents
• Undertaking Service of summons
• Preparing of office/court documents
• Scanning of documents and updating of case files
• Any other duties as maybe assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Diploma in any of the following disciplines: – Business Administration/ Management, Law, Counselling and Psychology or equivalent qualification from a recognized institution;
• Three (3) years relevant experience
• Certificate in Computer Application Skills from a recognized institution;
• Licensed court process server will have an added advantage
• Met the requirements of Chapter six of the Constitution on Leadership and Integrity

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DUTIES AND RESPONSIBILITIES:

• Manning the front office and the switchboard;
• Maintaining good ambience at the reception area;
• Responding to visitors’ queries and telephone inquiries;
• Receiving, screening, guiding and directing visitors to designated offices and areas;
• Recording and confirming visitors’ appointments;
• Projecting positive culture of the Commission;
• Offering assistance and guidance to clients with disabilities;
• Maintaining daily record of visitors’ details.
• Analysing customer feedback and drafting customer care periodic reports;
• Any other duty as may be assigned

JOB SPECIFICATION

For appointment to this grade, an officer must have: –

• Diploma in any of the following disciplines: Customer Service, Public Relations, International Relations and Diplomacy, Communication Management, Front Office or equivalent qualification from a recognized institution; and
• Three (3) years relevant experience
• Certificate in Computer Application Skills from a recognized institution.