Jobs at CARE

• The Regional Humanitarian Advocacy Advisor will support CARE East and Central Africa (ECA) regional office efforts to influence donors, UN agencies, partners and governments on the humanitarian crises in the region. S/he will work along the Regional Director and Regional Humanitarian Director to represents CARE in Humanitarian Fora in the region.
• They will work to ensure that the diverse needs of all crisis-affected people are met and their rights—under international humanitarian, human rights, and refugee law—are protected. They will support efforts to further principled, unfettered and safe humanitarian access protect humanitarian workers and conflict-affected populations, and address humanitarian access impediments. They will support humanitarian capacity building and formulate advocacy positions/messages, policies, and guidance documents for the East and Central Country Offices.
• The Regional Humanitarian Advocacy Advisor will play a key role in shaping and driving the East and Central Africa advocacy strategies and plans to scale up our programmatic impact.

 RESPONSIBILITIES

Humanitarian Advocacy & Policy

• Work with the ECA Regional Team, CARE USA Humanitarian Affairs, and the CARE confederation to identify, and elevate relevant humanitarian advocacy issues at various levels. 
• Provide direct technical support for the ECA Country offices on the current humanitarian crisis with a focus on food insecurity, gender, nexus access, and localization.
• Lead the development and implementation of the regional humanitarian advocacy and influencing strategy.

 External Representation

• Represent CARE at the regional level with key humanitarian stakeholders (UN agencies, peer NGOs, donors, etc.) and in regional fora, as well as in country specific event based on Country Offices request.
• Cultivate relationships with, and links to, diverse local and external networks, policy makers in the region and internationally, in coordination with other CARE regional colleagues.

 Capacity Building/System Strengthening/Relationship Development

• Provide advocacy and policy capacity-building and technical support to the ECA country offices work with them to prepare internal and external messaging and talking points as needed.
• Support country teams in articulating their top advocacy priorities so that national, regional, global and donor advocacy are aligned.

Thought Leadership, Research, & Learning

• Prepare and/or commission high-impact materials for internal and external advocacy and influencing.
• Distill what CARE and partners are learning from multi-country advocacy initiatives, such as food insecurity/the hunger crisis, localization, Gender Based Violence and gender, in coordination with global, regional, and national teams and provide the analysis to translate learning into policy asks.
• Ensure lessons learned from country programs informs global and regional agendas and decision making.

QUALIFICATIONS

• Degree in a related field (international affairs, law, humanitarian studies, social sciences, women's studies, etc.) and 5+ years relevant humanitarian advocacy experience - ideally in the region.
• Comprehensive understanding of the humanitarian architecture, including governing and participating bodies, at the international, regional, and country levels.
• Demonstrated track record in humanitarian advocacy, particularly in designing humanitarian advocacy initiatives and generating policy and advocacy message and guidance.
• Outstanding analytic abilities.
• Excellent written and spoken English language skills.  Strong communication and diplomatic skills, including in cross-cultural work contexts.
• Sound personal organizational skills, including excellent time management, ability to meet deadlines, prioritize tasks, and work under pressure.
• Experience with different parts of the humanitarian system—working for local or national NGOs, for example, or for donors, governments, or regional bodies.
• Strong knowledge of the international legal framework.

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JOB SUMMARY

• Under the guidance and supervision of the Country Director, the Human Resources Manager is responsible for the formulation and transparent implementation of HR strategies and the effective delivery of HR services. He/she will assess client needs, interpret, and apply HR strategy and policies, rules, and regulations, establish internal procedures and provides solutions to a wide spectrum of complex HR issues with inputs from the Senior Management Team. The HRM is a member of the Senior Management Team and will play a guiding role within the HR unit and country office to lead and support all staff within the organization.

ROLES AND RESPOSIBILITIES

Strategic Planning and Management (15%)

• Advising the Country Director & SMT on the management and resource implications of strategy and policy issues and drawing attention to any matters that warrant concern.
• Ensure the development, implementation and contextualization of HR policies and procedures that represent best practice and comply with the laws of Kenya, CARE Internal Standards and industry best practice.
• As a member of the Senior Management Team, participating in strategic and operational planning; contributing professional expertise in human resource management.
• Contributing to the design and implementation of organizational change processes for optimal and efficient delivery on organizational vision and mission.
• Supporting effective strategic organisational change by coordinating the staff support and development aspects.
• Strategically manage the organisational environment within which staff engagement and motivation can thrive (culture); including supporting managers to lead their staff well and setting up mechanisms for effective two-way communication between the organisation and its workforce.
• Ensuring that all routine HR Administration, including record keeping, payroll management, contracting and other legal obligations associated with an individual's employment are carried out in accordance with best practise and the laws of Kenya.

HR Strategy, Policies and Procedures -30%

• Working with line managers in an advisory role to ensure that HR Policies are implemented fairly and consistently and that the organizational values are upheld.
• Leading on design and implementation of Human Resource Information Systems, records and reports suited for CARE Kenya.
• Ensuring that rewards management mechanisms result in staff motivation and retention of talent (including job evaluation, salary benchmarking and benefits management); balancing this with the need for cost-effectiveness to support the financial goals of the organisation.
• Case management for all incidents reported in line with breach of policy and procedures and advise best solutions in line with the HR Manual and Employment laws.
• Establish and manage effective separation procedures for staff, including settlement of final dues and issuance of certificate of service. Liaise with CARE's legal counsel on all employment cases referred for recourse.

Recruitment, Selection and Onboarding-15%

• Ensuring the development and implementation of HR policies and procedures that represent best practices and comply with the laws of Kenya.
• Developing the annual staffing plan, ensuring that staff positions and numbers will support the cost-effective implementation of CARE Kenya's strategies and goals.
• Take lead in the development and implementation of recruitment, induction, and staff-retention strategies to ensure that CARE Kenya has adequate numbers of qualified and competent staff.
• Ensuring that all routine HR Administration, including record keeping, payroll management, contracting and other legal obligations associated with an individual's placement are carried out in accordance with best practise and the laws of Kenya.

Performance management, Learning and Development-15%

• Support the implementation of a vibrant performance management system in the organization to achieve quality and operational efficiency.
• Ensuring that all staff at CARE Kenya are well versed with the Performance Management system and processes through internal sensitization sessions.
• Coach and support managers in the performance management processes of their direct reports, ensuring that assessments of performance are objective, and that poor performance is addressed appropriately.
• Ensuring the development of Job Descriptions and performance goals for all staff for an efficient and effective performance management process.
• Develop Annual Performance objectives for the HR department.
• Manage the performance of the HR department staff, conducting timely performance feedback ad annual appraisals.
• Review the annual and mid-year appraisals to identify CO employee learning needs and develop development needs analysis.
• Design, plan, monitor and provide orientation programs for new staff and ensure the same is done in the sub offices.
• Develop and implement effective Learning and Development Programmes and Policies to ensure that staff are fully competent for their roles.
• Design and implement relevant learning and development programs for all staff in order to ensure staff are provided with adequate opportunities for self-improvement and progression within the organization.
• Oversee implementation of employee welfare and wellness initiatives.

Employee Benefits and Welfare -20%

• Lead the implementation of compensation and benefits strategies by coordinating periodic salary surveys, satisfaction and engagement surveys and designing compensation packages that motivate staff.
• Ensure the efficient administration and execution of the medical scheme, payroll services, staff insurance, & pension scheme is in accordance with relevant policies, procedures and laws.
• Ensuring that mechanisms are in place to ensure staff welfare (including health, life insurance, safety, & security services); demonstrating CARE and concern for the wellbeing and empowerment of CARE Kenya staff.
• Taking the lead in monitoring the organisations culture ensuring that all supervisors / team leaders are behaving and managing their teams in a manner that results in an engaged workforce that is delivering the organisations goals and strategy.
• Developing and maintaining the procedures for consultation with senior managers and staff to encourage 'employee voice'.

Qualifications

• Bachelor’s degree in social sciences with a post-graduate Diploma in Human Resource Management
• Higher National Diploma in Human Resource Management or CHRP Professional Qualification
• Master’s degree in human resources management or related field such as labour and social relations, MBA (HR Management Option) is an added advantage.
• At least 7 years working within the human resources function in a medium to large organization.
• Membership certificate of recognized practitioner organizations such as IHRM
• Practicing certificate from IHRM
• Experience in working in donor funded organizations.
• Excellent knowledge of Kenyan labour legislation.
• Excellent Knowledge of performance management and other HR processes
• Demonstrable and proven experience in Talent Sourcing and management and succession management and planning
• Experience in Leadership development, Learning and Development and managing compensation and benefits.
• Working knowledge of Ms- Office computer packages.
• Excellent interpersonal and negotiation skills with ability to engage a diverse range of employees.
• Excellent presentation and communications skills, written and verbal

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JOB SUMMARY

• The main purpose of this position is to deliver the strategic and operational goals of CARE Kenya’s procurement function. The position holder needs to ensure the unit provides efficient, effective, and quality management of procurement services. This includes technical support and mentoring to the various locations and Field Office staff. Regular analysis is required to inform workflow processes and subsequent improvements.
• The incumbent is also responsible to ensure goods and services are sourced in a transparent manner, considering value for money and in compliance with CARE, donor, and government regulations. The post holder is responsible for ensuring collaboration and coordination with Country program teams and other departments for effective program implementation. S/he will be required to keep up to date with developments in the sector, including best practice examples in-Country and Internationally to ensure the Country Office (CO) is well aligned with changes in the market.

ROLES AND RESPOSIBILITIES

Leadership and management of the Country Office Procurement Function (15%)

• Ensure that CARE Kenya is provided with the procurement management, analysis and support necessary to accomplish its strategic objectives.
• Lead the procurement department in effective and efficient procurement planning and management of resources.
• Ensure proper staffing/recruitment to enable the procurement team to manage CARE Kenya’s resources efficiently and work with the program team to assign procurement department staff to support each project appropriately.
• Manage the procurement team towards high standards of performance through clear roles and responsibilities, on-going feedback, and appraisals. Pro-actively address performance issues through timely constructive feedback and coaching.
• Ensure field office staff are technically supported and mentored to fulfill all procurement services.
• Lead the continuous improvement of procurement function of the Country Office to bring efficiency and effectiveness.

Procurement Planning, Management and Reporting-30%

• Support various teams to prepare annual procurement plans, consolidate procurement plans received from various teams (programs, program support and Field offices) and monitor its implementation.
• Develop and deliver capacity building plan based on Country specific procurement periodic assessments.
• Coordinate the submission of procurement plans by all projects in the CO and consolidate the plan.
• Prepare and submit monthly procurement and supply chain management report to line manager and provide weekly procurement status reports to relevant staff.
• Ensure that procurement data are timely analyzed and used for budget holders for accurate/informed decision making.
• Inform wider workflow processes through regular reporting and analytics for continued business improvement.
• Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets.
• Maintain market information for effective use of costs/prices for proposal development and day to day operation.
• Develop differentiated purchasing strategies for goods and services.
• Lead the identification of vendors and assess performance to ensure the Country Office has an effective/optimal mix of vendors.

Strategic sourcing of goods and services-15%

• Analyze industry trends and evolving technology to proactively identify supply-based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets.
• Maintain market information for effective use of costs/prices for proposal development and day to day operation.
• Develop differentiated purchasing strategies for goods and services.
• Lead the identification of vendors, periodic evaluation/assessment for effective delivery so that the CO has effective/optimal mix of vendors.

Policies, Procedures and Systems-15%

• Implement policies, procedures and operational systems that will ensure smooth running of CARE Kenya procurement system and the delivery of an excellent standard of customer service by the procurement team.
• Maintain up to date knowledge of relevant CARE, donor and government of Kenya procurement specific policies, procedures, and statutory requirements, including keeping abreast of any changes (e.g. in tax laws, labor laws, etc.) and ensuring they are strictly adhered to.
• Monitor the relevance of existing policies, procedures, and systems to identify areas for improvement, striving for greater efficiency; take corrective actions as appropriate, referring to leadership and accountable managers.
• Ensure that all required internal controls are in place and followed and continuously identify ways of strengthening systems to minimize fraud related risk.
• Ensure that all offices in the Country office have well constituted procurement committees so that there is consistent application of decision making within all committees.

Customers Service Excellence-10%

• Ensure coherence in the procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the CO.
• Establish and maintain effective relationship with customers for improved service delivery.
• Conduct periodic customer surveys and use the outcomes for process improvement.
• Develop effective partnerships with peer agencies for customer service benchmarking and improvement.
• Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across the Country Office.

Country Office Compliance/risk management -15%

• Work with the Partnership and Sub-Grant teams to train partners on prudent procurement processes and principles as well as applicable donor regulations.
• Ensure detailed understanding and application of the procurement policy across the Country office.
• Ensure proper understanding and adherence to donor and CARE policies, Procedures, rules, and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation, and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices.
• Identify, analyze, and report compliance risks in procurement flows, implement strong procurement controls, identify procurement red flags, and implement internal and external audit corrective action plans.
• Ensure all procurement activities are conducted in an ethical manner.
• Provide support to programs to ensure effective procurement management in sub awards and adherence to donor rules and regulations.
• Ensure that all offices in the CO have well constituted procurement committees so that there is consistent application of decision making within all committees.
• Ensure that procurement data are timely analyzed and used for senior management and budget holders for accurate/informed decision making.
• Provide proactive, rigorous, and logical methods to solve procurement related challenges faced by units across the CO.

Qualifications

• Bachelor’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics) or equivalent.
• Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
• Minimum of 4 years of relevant procurement management experience, 5 years of which should be in an international organization in a similar role dealing with both local and overseas procurement.
• Good understanding of various donor policies and procedures relevant to procurement.
• Knowledge of local markets, local as well as international procurement regulations.
• Excellent analytical, negotiation and communication skills
• Demonstrated integrity and a positive attitude.
• Ability to take initiative where appropriate to deal with difficulties encountered in daily work.
• Ability to adapt or change priorities according to the changing demands of the job.
• Customer oriented - internal and external.

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JOB SUMMARY

• The Project Coordinator provides support at all stages of project planning, implementation, coordination, and reporting. The primary responsibility will be to ensure that the project produces the results specified in the project document to the required standard of quality and within the specified constraints of time and cost.
• Under the supervision of the joint Heads of Programs from CARE and WWF-Kenya, the Project Coordinator will collaborate and coordinate with relevant government counterparts, relevant CARE and WWF-Kenya staff, community leaders and rightsholders, private sector and other relevant stakeholders. The incumbent is expected to exercise full compliance with CARE programming, financial, procurement and administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control systems.

Responsibilities and Tasks

• This section describes the major responsibilities and principal tasks the position is responsible for. Listing the responsibilities in the order of importance and stating the estimated percentage of time the employee should spend on each responsibility during a typical year.

Responsibility one: Organization and Management

• Participate in governance committee to serve as the link between the project and the global and country level leadership of the program.
• Work closely with the global alliance team to ensure coordination, technical support and collaboration with the wider alliance programming.
• Prepare regular progress reports in line with reporting schedules, as well as any other reports requested by CARE-WWF Alliance, donor, Government and or other stakeholders.
• Develop Terms of Reference (ToRs) of and supervise relevant consultants and provide quality assurance.
• Support timely recruitment and procurement of quality services and equipment and implementation of project activities in line with applicable CARE rules liasing with a cross organization project team, regulation and standards;
• Timely planning and implementation of the project activities
• Support the administration of financial resources for achieving results in line with the outputs and activities outlined in the project document and annual work plan;
• Undertake timely actions to respond to any project deviation or delays, informing donor and partners.
• Review and ensure technical soundness and cost effectiveness of project activities.
• Coordinate progress and update meetings with the various stakeholders and project management unit.
• Represent the project at technical meetings and other appropriate fora in coordination with line supervisor.
• Support to monitor projects’ risks and issues and update the status. Monitor and keep track of project implementation progress and project risks.
• Support preparation of final project report and all other requirements for the project auditing and closure of the project as per CARE and WWF Alliance standard procedures.

Responsibility Two: Delivery of project results

• Support the establishment of monitoring frameworks and provide on-going feedback and technical backstopping and regularly monitor progress towards the identified indicators.
• Support the establishment of monitoring frameworks and provide on-going feedback and technical backstopping and regularly monitor progress towards the identified indicators.
• Oversee and monitor implementation of work plans and budgets for all project activities.
• Ensure that the project produces the results (outputs) specified in the project document to the required standard of quality and within the specified constraints of time and cost;
• Monitor the project expenditures, commitments and balance of funds under the project budget lines, and draft project budget revisions in accordance including the reporting on project funds and related record keeping.
• Support conformity of results with the Project Document and CARE rules and procedures through budget preparation and management, planning and general monitoring of the project.
• Manage delivery of results by using up-to-date best practices and know-how in relevant subject areas and accordingly plan delivery of resources for the performance year.
• Review professional performance and document implementation processes and results through project based professional reports.
• Prepare requisitions requests and ensure continuous delivery updates on financial delivery performance;
• Liaise with the contracted consultants and other project staff on financial management of the project activities, including monitoring project financial expenditure and transactions;

25 % of time

Responsibility Three: Policy and Technical Advice

• Contribute to policy briefs, strategic notes, discussion papers on emerging climate change adaptation related issues to influence the Government and other stakeholders;
• Map on a consistent basis the climate-related development issues, covering the situation and strategic opportunities
• Support the government with analysis and substantive research into national adaptation planning, and other major national and local development issues.
• Support to provide policy advice on the on-going policy development on climate change adaptation and advocating for the optimal design and sequencing necessary for enhancing the existing legal framework and institutional strengthening.

Responsibility Four: Strategic partnerships and communication

• Serve as the liaison and connection with donors
• Support identification of opportunities to enhance teamwork within the project and with other CARE/WWF projects to capitalize on the specific advantages of multi-disciplinary support within the framework of the project;
• Participate in constructive dialogue with official counterparts, partners, and other stakeholders, especially to maximize consistency and synergy between the various support components, as informed by the priorities of the Climate Change
• Programme;
• Contribute to the creation of communications materials to promote and position the CARE-WWF Alliance as a though leader in and enabler of direct climate finance and locally led climate change adaptation;
• Participate in dialogue with government officials, both local and national, civil society, private sector, partners, and communities to provide knowledge and understanding while ensuring accurate interpretation of projects’ objectives;

15 % of time

Responsibility Five:

• Knowledge management and Learning
• Contribute written inputs to CARE-WWF Alliance SOWING CHANGE flagship products/newsletter/policy briefs, based on project results, data and information, lessons learned and best practices.
• Contribute to the framework or platform for data-sharing and co-learning among stakeholders to improve project implementation, ownership and adaptation.
• Participate in knowledge networks and other forums to share and draw on best practice and lessons learned in other similar contexts to apply to Kenya ;
• Engage in a CARE-WWF alliance community of practice for knowledge sharing and cross-learning with teams implementing Sowing Change in other places.
• Contribute to CARE’S communication and knowledge management system by supporting systemic capturing of key lessons learned, generated by the primary and secondary data sources to produce knowledge-based products;

10 % of time

Responsibility Six: Gender equality and Women’s empowerment

• Work with Gender office to support gender mainstreaming throughout the project life cycle.
• Ensure coordination and partnership with national gender mechanisms, women- led organizations, academies, networks, and forums on climate change issues, etc.
• Support the institutional and technical capacity of the project team and stakeholders on CARE’s gender equality and women’s empowerment approach as well as WWF’s environmental and social safeguards framework (ESSF)
• requirements.
• Support the implementation and reporting of gender-responsive actions and allocating the required resources.

Qualifications (Know How)

• Indicate the minimum required level of education, experience, and skills necessary to qualify for the position and fulfill the organization’s expectations for job performance. Also include the education, experience, and skills desired for the position.

Education/Training

• E.g. high school diploma; college degree (specify major/minor); specialty (ex. Accounting). Include the following phrase when possible: “or equivalent combination of education and work experience.”

Required – Minimum and Mandatory

• Bachelor’s degree in Environmental Science, Natural Resource Management, Environmental Economics, Gender Studies, Community Development, Social Ecological Systems or related fields.
• Desired – would give an added advantage.

Experience/Technical skills

• Number of months/ years of previous professional experience in a similar position. Examples: languages; planning; budgeting; word-processing, basic accounting; advanced written communications; presentations; fundraising; training/facilitation, etc.

Required – Minimum and Mandatory

• At least 5 years of relevant professional work experience on issues related to climate change, natural resources management, community development and/or entrepreneurship.
• Developed planning and organizational skills; ability to handle planning, budgeting and management of multiple concurrent workstreams.
• Sound understanding of participatory development or conservation strategies, including women, youth and community empowerment.
• A compelling verbal and written communicator of complex ideas with excellent presentation skills

Desired – would be an added advantage.

• Experience with integrated programs that involve multiple organizations and both conservation and development outcomes.
• Experience managing a project and a team requires.
• Proven experience and knowledge of Kenya and/or Tanzania’s the countries institutional framework and policies related to climate change and natural resource management.
• Experience working and coordinating with multi stakeholders including the government, NGOs, consultants, private sector, and CSOs.
• Knowledge of relevant UNFCCC, COP-decisions, and national commitments under international conventions
• Experience related to climate change, water resources management, ecosystem restoration and biodiversity conservation.
• A critical thinker about interrelated systems.

Deadline: 29th April 2024

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Your Role: As Country Director, you will play a pivotal role in shaping the direction and impact of CARE's work in Kenya. Your responsibilities will include:

• Strategic Leadership: Designing and implementing organizational change processes to align with the CARE 2030 vision and global objectives. Developing and executing the CARE Kenya's country office (CO) strategy, ensuring alignment with regional and country contexts, and CARE's global mission and impact drivers: gender equality, locally led, and globally scaled.
• Talent Management: Leading talent management and succession planning initiatives to build a skilled, diverse, and high-performing team. Providing mentorship and support to staff, fostering a culture of growth, learning, and excellence.
• Compliance and Risk Management: Ensuring compliance with legal requirements, safety protocols, and risk management practices. Advocating for and upholding CARE's safeguarding policy throughout the organization and all programming.
• Advocacy and Partnership: Building and maintaining productive relationships with stakeholders, donors, and partners to maximize CARE's impact and influence.
• Program Impact and Scale: Ensuring that programs are designed and implemented based on sound analysis, address underlying causes of poverty, and align with CARE's Program Strategy and standards for quality.
• Resource Mobilization: Mobilizing resources and securing funding to support ongoing and future program activities. Developing and implementing an effective resource mobilization strategy, in line with the CO program strategy, to ensure financial viability and promote growth

Qualifications

• Education: A bachelor’s degree in a related field. Master’s degree preferred.
• Experience: Minimum of 10 years of experience in international development, humanitarian, and nexus spaces, preferably in complex operating environments. 6-8 years in senior management within the development field, demonstrating leadership in delivering high-quality programs, influencing strategies, and development initiatives in Kenya.
• Leadership and Advocacy : Proven track record of strategic leadership and operational management, influencing at national and international levels, with a commitment to a rights-based approach, especially in advocating for women's rights. Passion for gender equality, diversity, and social justice, with a track record of securing funding from major donors and multilateral organizations.
• Change Management & Relationship Building: Strong interpersonal skills, with the ability to lead diverse teams in cross-cultural settings. Experience in managing complex change processes and fostering relationships across diverse internal and external stakeholders in multicultural settings.
• Team Leadership: Skilled in leading and motivating diverse teams in remote locations, fostering excellent team performance aligned with CARE's core values and policies.
• Representation: Demonstrated success in representing an organization with partners, government agencies, private sectors, media, and donors at senior levels both nationally and globally.
• Financial Management and Fiscal Responsibility: Demonstrated experience in responsible program design, financial management, audits and donor compliance and reporting. Understand the basics of financial oversight.