Vacancies at Adept Systems

Key Responsibilities 

• Participate in the company's strategic planning process by gathering and compiling data on business size, trends, competitor positioning, and growth opportunities.
• Prepare the sales strategic plan, sales forecast, and an activity plan aligned with the strategic plan.
• Manage and enhance relationships with fleet operators, logistics companies, bus operators, tour companies, and retailers.
• Open new markets for tyres, retreads, and tyre centre services.
• Establish sales processes, reporting systems, performance reviews, and a remuneration structure for the sales team.
• Recruit, train, and supervise frontline sales representatives.
• Develop and coordinate after-sales services to strengthen customer retention.
• Coordinate with the Finance department on credit terms, collections, and exposures.
• In consultation with the Managing Director, prepare a territory expansion plan and strategy.
• Propose a reward structure for the sales team that aligns with the business plan for consideration by the Managing Director.
• Prepare and submit reports according to the reporting schedule.
• Lead, appraise, and develop the sales team.

Professional Qualifications and Educational Background Required

• A degree in business management; additional qualifications such as a diploma in sales and marketing will be an advantage.
• 7-10 years of sales experience, including 3 years in a sales management role.
• Experience in B2B sales within automotive aftersales service, fuel sales, truck tires, batteries, lubricants, or fleet services.
• Established networks within transport and logistics associations, cross-border fleets, and large fleet owners.
• Proven experience in leading sales teams.
• Strong background in sales planning, forecasting, and strategy development.
• Familiarity with credit sales dynamics in the fleet market.
• Proficient in networking and relationship management.
• Strong reporting skills.

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Key Responsibilities 

Expense Accounting & Accounts Payable Management

• Oversee and manage accounting for all company expenses and accounts payable transactions
• Own the complete accounts payable processing cycle from invoice receipt to payment
• Ensure accurate and timely recording of all supplier invoices and expense transactions in SAP
• Verify invoice accuracy, proper coding, authorization approvals, and supporting documentation
• Review and approve supplier payments in accordance with the company authorization matrix

Vendor Management & Reconciliations

• Maintain accurate vendor master data and ensure proper vendor setup in SAP
• Perform regular vendor account reconciliations and resolve discrepancies promptly
• Prepare and distribute monthly vendor statements and aging reports
• Address vendor inquiries regarding payment status, invoice disputes, and account balances
• Build and maintain strong professional relationships with key suppliers

Product Costing & Inventory Valuation

• Oversee product costing processes for all cement manufacturing operations
• Maintain and update accurate costing structures in SAP for all finished goods
• Ensure accurate inventory valuation in compliance with accounting standards and company policies
• Analyze cost variances and provide insights on production cost trends and anomalies
• Coordinate with production and procurement teams to validate cost inputs and consumption data

Goods Receipt/Invoice Receipt Account Management & Purchase Price Variances

• Manage and reconcile Goods Receipt/Invoice Receipt (GR/IR) clearing accounts in SAP
• Investigate and resolve GR/IR discrepancies and aged items on a timely basis
• Monitor and analyze purchase price variances (PPV) between purchase orders and invoices
• Work with procurement to address significant variances and update pricing in the system
• Ensure proper accounting treatment of price differences and freight/duty allocations

Payment Processing & Cash Flow Management

• Prepare payment proposals and process supplier payments via bank transfers, checks, or other methods
• Optimize payment timing to take advantage of early payment discounts while managing cash flow
• Coordinate with treasury to ensure adequate cash availability for payment runs
• Maintain payment authorization controls and ensure adherence to segregation of duties

Compliance, Controls & Audit Support

• Ensure compliance with company policies, internal controls, and relevant tax regulations
• Support internal and external audits by providing accurate accounts payable documentation
• Maintain organized filing systems for invoices, payment vouchers, and supporting documents
• Prepare monthly accruals and provisions for goods and services received but not yet invoiced
• Identify process improvement opportunities to enhance efficiency and control in the AP function

Reporting & Analysis

• Prepare monthly accounts payable for ageing reports and cash flow forecasts
• Generate management reports on vendor performance, payment trends, and cost analysis
• Provide variance analysis on product costs and inventory valuation movements
• Support month-end and year-end closing processes with timely AP reconciliation

Academic and Professional Qualifications

• Bachelor’s degree in commerce, Accounting, Finance, or equivalent qualification
• Professional certification (CPA, ACCA, or equivalent).
• Minimum of 5 years of experience in accounts payable, cost accounting, or similar finance role
• Manufacturing industry experience strongly preferred, particularly in cement, FMCG, or production environments
• Experience in manufacturing or FMCG industries
• Proficiency in accounting software and ERP systems
• Demonstrated experience in product costing, inventory valuation, and cost variance analysis
• Proven track record in managing vendor relationships and payment processes

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Key Responsibilities 

Sales Invoicing & Revenue Accounting

• Approve and validate sales invoices raised by the Sales Accountant for accuracy and completeness
• Manage sales invoicing processes and ensure revenue is recognized in accordance with company policies and accounting standards
• Ensure all invoices are processed accurately and dispatched to customers in a timely manner
• Review pricing, discounts, and terms on invoices to ensure compliance with approved commercial agreements

Accounts Receivable Management

• Oversee and maintain accurate accounts receivable records and customer ledgers
• Ensure all customer payments are correctly allocated and reconciled against outstanding invoices
• Monitor customer accounts and identify discrepancies, anomalies, or irregularities for investigation
• Prepare monthly accounts receivable ageing reports and analyze trends in customer payment behavior

Credit Control & Collections

• Manage credit control processes, including setting and reviewing customer credit limits
• Lead collection efforts for overdue accounts and develop strategies to minimize bad debts
• Communicate proactively with customers regarding outstanding balances and payment arrangements
• Escalate high-risk accounts and recommend appropriate actions including suspension of credit or legal recovery

Dispute Resolution

• Investigate and resolve billing disputes, deductions, and customer queries in a timely manner
• Liaise with sales, logistics, and other departments to address customer concerns and ensure satisfaction
• Process credit notes and adjustments as authorized and ensure proper documentation

Audit Support & Compliance

• Support internal and external audits by providing complete and accurate sales and accounts receivable documentation
• Ensure compliance with company accounting policies, internal controls, and relevant regulations
• Maintain proper filing systems for invoices, receipts, and supporting documentation

Team Supervision

• Supervise and review the work of the Sales Accountant to ensure accuracy and adherence to procedures
• Provide guidance, training, and mentorship to develop the Sales Accountant's capabilities
• Conduct performance reviews and identify areas for process improvement

Academic and Professional Qualifications

• Bachelor’s degree in commerce, Accounting, Finance, or equivalent qualification
• Professional certification (CPA, ACCA, or equivalent).
• Minimum of 5 years of experience in accounts receivable, credit control, or similar finance role
• Proficiency in accounting software and ERP systems
• Experience in manufacturing, FMCG, or distribution industry preferred
• Proven track record in managing collections and reducing Days Sales Outstanding
• Experience supervising or mentoring junior staff is an advantage