Vacancies at Brites Management

Duties & Responsibilities

• Working independently and with an Account Executive, supporting the Senior Public Relations Account Manager in daily tasks and interactions with clients.
• Handle the day-to-day running of accounts, including administration – WIPs, workflow control, meetings, documentation, estimates, and records – under the direction of the Senior Public Relations Account Manager.
• Manage projects and campaigns efficiently with a mature approach. Keep the team informed on progress, recognize issues early, and pre-empting them.
• Act as our client’s brand guardian ensuring education and consistency across all departments and outputs.
• Building client relationships and maintaining a network of media contacts, including journalists and industry spokespeople.
• Write briefs under the supervision of the senior public relations account manager
• Work with internal stakeholders to get things done on time, on budget, and at the right quality, including peers across departments and disciplines.
• Work closely with our Finance team to ensure company policy compliance, maintain revenue trackers, and efficiently supply and finalize financial documentation.
• Develop a strong relationship with our clients, providing the highest standard of account service in all client interactions.
• Actively identify/develop additional business opportunities within assigned Clients.
• Analyzing PR coverage and providing written reports.
• Manage and mentor junior members of staff.
• Most importantly, champion the idea, the lateral creative solution to our client’s unique business challenges.

Qualifications

• Bachelor’s degree in PR/ Media/ Communications/Marketing
• Sound knowledge of social media
• 3-5 years’ experience in a dynamic PR /digital Solutions or Media environment
• High levels of communication – both presentation, verbal, and written skills
• Impressive emotional intelligence and interpersonal expertise
• A passion for the media, including social media
• Flair for creativity, strategic thinking, and innovation
• Strong copywriting and marketing mastery
• Commercially aware and business savvy
• Good industry knowledge and experience in building influential networks
• Solid computer prowess and project management skills
• The outstanding organization with an ability to manage multiple projects and portfolios
• Service focused and sensitive to confidential information
• Trusted, kind, diligent, thoughtful, energetic and flexible.
• Strategically minded, passionate about creativity, and working flexibly in a small team.

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Duties & Responsibilities

• Supervise daily administrative operations
• Monitor expenses and suggest cost-effective alternatives
• Create quarterly and annual budgets
• Develop and implement effective policies for all operational procedures
• Ensure well updated departmental SOPS
• Prepare work schedules
• Administer and maintain policies and procedures, objectives, quality assurance programs, safety, environmental control standards
• Attend and contribute at high-level meetings with boards, investors, patients, and families to coordinate schedules, and organize workloads, equipment, and available space
• Collaborate with accounting teams to oversee development and operations of both short- and long-range strategic and operating plans and budgets
• Establish and monitor goals related to company spending and hiring, ensuring the successful management of patient volume and growth of services
• Negotiate for improvements and additions to building, equipment, and services
• Liaise between department heads, medical staff, and governing boards to establish objectives and track progress on a department and facility-wide basis
• Maintain compliance with regulations and the rules of accrediting bodies by monitoring operations and initiating changes where required
• Maintain organized medical and employee records
• Monitor administrative staff’s performance
• Train new employees
• Ensure the hospital is compliant with all the government requirements
• Ensure smooth operations in the hospital
• Resolve any complaints from the patients
• Coordinate all hospital departments
• Ensure prompt ordering and stocking of medical and office supplies
• Answer queries from doctors, nurses and healthcare staff
• Resolve potential issues with patients
• Stay up-to-date with healthcare regulations

Qualifications

• Degree in Healthcare Administration/ Business Administration or relevant field
• Proven work experience as a Hospital Administration Manager, Medical Office Manager or similar role
• Knowledge of medical terminology and hospital industry
• Hands-on experience with database systems and MS Excel
• Solid understanding of healthcare procedures and regulations
• Basic accounting skills
• Familiarity with medical transcription terminologies
• Excellent organizational and time management skills
• Ability to supervise and train team members
• Problem-solving attitude
• Experience in a managerial role
• Deep understanding of healthcare law and policies
• Leadership skills, with steadfast resolve, empathy, and personal integrity
• Exceptional interpersonal, communication, and multitasking skills
• Ability to work long hours and often remain on-call

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Duties & Responsibilities

• Exceeding budget within designated territory
• Soliciting potential customers; developing existing customers; servicing and maintaining all accounts within assigned territory
• Evaluate customer potential and conduct sales planning
• Developing a sales pipeline in Sales Force to align to company aspirations and optimize vessel utilization in view of volume and profitability
• Developing account strategies
• Logging appointments, client contact In Sales Force.
• Monthly cycle of planning volumes by customer and trade relations
• Developing and maintaining excellent internal relationships that enhance customer experience
• Identifying backup/support and delegating as necessary
• Manage and grow portfolio of customers and opportunities
• Cover MR and GEO from Customers ( push –pull) as defined in areas sales steering concept
• Focus on medium and large account
• Deal directly with customers to develop, secure and maintain most profitable business
• Conduct sales planning and performance management as defined in enhanced sales process including account planning : regular/ GAM NVO GAM/ BCO
• Approach customer through specified sales channels
• Where appropriate for their market, serve as specialist e.g. reefer, commodity, import etc.
• Prepare and conduct visits, report and follow up on visits
• Conclude contracts for MR customers ( proposal, negotiations and closing )
• Record commitments ( tender tracking / commercial )
• Drive CU business for foreign MR’s and adhere to push pull process
• Selectively engage in TM discussions on important matters e.g. tender guidance and negotiations, special commodity market rates etc.
• Feedback market information and give clear information to sales coordination regarding pricing requirements to enable future communications with TM and handover to customer service.
• Coordinating credit applications in coordination with Sales Manager and Finance
• Completing weekly activity reports to be tabled and discussed during weekly 1on1 with line manager
• Any other Sales related tasks as requested by the Management.

Qualifications

• Degree in Sales and Marketing/ Business Management/ or any other related field
• Practical experience in a similar position in a shipping company
• 8 years plus relevant experience in a commercial role, preferably in the shipping industry
• Assertive negotiator
• Team player with a proactive attitude
• Result Driven and Persuasive
• Ability to communicate and collaborate
• Ability to work under pressure, goal and deadline driven
• Flexible
• Knowing your own strengths and weaknesses and capacity for self-criticism
• Active knowledge of market, maritime documents and commercial terms
• Active knowledge of sales techniques

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Duties & Responsibilities

• Budgeting (Budget adjustment and quarterly Forecasts) of Overhead Costs and Operational Expenses
• Produce monthly trend analysis and maintenance of costs standards
• Manage the Business Administration and Controlling function of Kenya
• Assist with Performance Management of the various business units in Kenya (presentation of KPI’s and support with alignment)
• Manage Finance Closure Administration (Month/Quarter/Year End) within the company guidelines
• Manage and oversee external and internal audits and ensure unqualified reports received.
• Manage the Balance Sheet and Income Statement Accounts and reconciliation thereof.
• Manage Accounts Receivables and Payables within the company guidelines
• Review and develop business processes in line with company’s guidelines, maintaining process excellence and digitization/automation
• Responsible for cost saving initiatives and procurement (Operational and Overhead costs) and provide feedback and proposals to the procurement committee
• Responsible for the Risk management of the Kenya office.
• Responsible for credit policy to minimize the risk of bad debt loss
• Manage the Cash Flow of the Country within the company guidelines
• Supervision of Country level Business Systems group
• Management of Country ITC Support and Facilities functions
• Maintain a feedback channel to Area Africa BU heads, ensuring alignment with strategic objectives and goals of the Kenya office.
• Management of Country Statutory Records and Reporting.
• Ensure total Compliance to company’s global standards and policies as well as local regulatory laws.
• Support the Kenya Managing Director in the implementation of policies and day to day activities
• Provide reports and analyze key data to drive improvements
• Participation in Expert Working Groups
• Responsible for setting targets and goals for individual departments within Business Administration and supporting with appropriate training and development.
• Coach and develop individual department managers and staff. Have regular performance reviews in line with company’s policy and Area Management requirement
• Resolution of high level concerns
• Ascertain that the workload is balanced amongst the various disciplines within each department
• Assist managers with problem solving and provide guidelines regarding departmental and personnel related issues
• Assist local management in selection/hiring of staff
• Create and maintain an open communication channel within Department, Area and Region
• Work closely with other area Directors on process improvement and communication flow
• Liaise with Area Africa Office for all Controlling related matters

Skills and Competences

• Having a high level of initiative and drive
• Responsible for all Staff within the Business Administration, Accounts Receivable, Accounts Payable and Office Administration functions and Controlling.
• Shipping and Logistics background would be advantageous.
• SAP experience will be advantageous.
• Meticulous
• Tenacious
• Excellent telecommunication and interpersonal skills
• Rule orientated
• Deadline Driven
• Self-Starter
• Analytical
• Proactive
• Hands on approach

Qualifications

• MBA
• Strong Finance/ Accounting background
• 10 years of experience as a Chief Finance Officer/ Manager
• Experience in a Shipping company will be an added advantage
• Good experience in Business Administration