Vacancies at Corporate Staffing

Responsibilities

• Manage day to day operations and product responsibilities.
• Maintain effective business operations.
• Managing stock control and inventory checks.
• Communicating changes in an order process to relevant parties
• Managing health and safety regulations programs.
• Supervise and coordinate company logistics.
• Prepare comprehensive reports and presentations on a regular basis.
• Monitor and ensure compliance of all policies and procedures.
• Supervise staff and include periodic performance evaluations.
• Reviewing workloads and manpower to ensure targets are met.
• Supporting all functions of the business to work together.
• Scheduling meetings and appointments.
• Manage HR back-office operations, including compliance with all employment laws & regulations
• Facilitate staff recruitment process like payroll and leave systems 
• Maintenance of office equipment and supplies
• Procurement Management 
• Manage general office admin correspondence 
• Handling company insurance program 
• Manage company travel arrangements 
• Manage all outsourced services
• Events Planning and Management
• Supervise Catering services 
• Vendor management and maintenance of relevant data
• Handling interdepartmental administrative issues

 Qualifications & Experience

• A Bachelor’s degree in any related field from a recognized university 
• At least five years of experience office administrative position including working knowledge in HR. 
• Must possess excellent communication and interpersonal skills.
• Must demonstrate the ability to move with speed and handle multiple tasks at once.
• Strong prioritization and administrative skills
• Ability to meet pressing deadlines, collect data, and communicate it in a comprehensive report.
• Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping 
• Professional qualifications in Human Resource Management would be added advantage 
• Good working knowledge of Kenya Labour Laws and Regulations
• Strong organizational and administrative skills
• Excellent Customer Experience and planning skills
• Excellent computer skills
• Must be keen to detail.

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Key Responsibilities

Work plans

• Development of partner project implementation plans and budgets in collaboration with Program leads/Country Officers
• In consultation with Regional Director and Program leads in ARO, develop and facilitate the implementation of project work plans in a coordinated and integrated manner. 
• Monitoring programmatic and financial performance of projects through site visits (with leads and officers) and review and analysis of programmatic and financial reports. Virtual meetings can substitute site visits when the situation so dictates.

Technical Assistance

• Identification of partner training and technical assistance (TA) needs and tailoring training and TA to ensure programmatic, organizational, and financial strengthening; and as needed, development and implementation of programmatic M&E plans (including tools) and financial monitoring.
• Provide guidance to program leads on the provision of technical support on project implementation and management to in-country programs as needed and ensure that they meet the expected agreed targets.
• Work with ARO Regional Director, program leads, LARO, HQ and ARO Program Officers supporting projects for additional technical assistance support for implementation by partners.
• Ensure that program staff are trained in carrying out TA and other program management functions, including follow up on systems development, supervision, service delivery, financial and commodity management, and project evaluation issues. Keep with other TA related tasks.
• Provide on-site/virtual Technical Assistance (TA) and obtain specialized TA for grantees as required. 

Finance

• Works with the Grants & Compliance team on overall project financial management to ensure pipelines are accurate, meet timelines for the set objectives.
• Ensure timely and regular reporting of all project’s activities and expenses to Africa Regional Director, donors and HQ
• Work with finance to provide financial oversight for all project activities. 

Reports/Proposals/Writing

• Coordinates the production of project donor reports in a timely manner and works with the Regional Director and other program leads/teams on finalizing donor reports for submission to HQ.
• Guide program leads/officers in writing project updates and reports as needed and share with the Regional Director, Africa.
• Provide guidance and leadership to program leads on writing abstracts and articles for publication and makes presentations at meetings and conferences. 

Monitoring/Review/Learning

• In collaboration with the Program Learning Team, oversees overall program monitoring and evaluation through reports and on-site visits as well as ensuring accurate data for purposes of reporting, program improvement and donor accountability. 
• Work with partner organizations and project staff in conducting project reviews and development of refunding proposals based on results of the review processes. 
• Promote learning, knowledge management and testing of innovative approaches to address critical challenges in program implementation.
• Work collaboratively with Latin America and US-based headquarters staff to promote cross-regional learning and collaboration; .
• Collaborates on program evaluation and other relevant SRHR research activities. 
• Work with the Operations team to ensure program teams remain compliant to the processes and procedures 

Strategy/Planning

• Work with ARO SMT members and country teams to plan, develop and align ARO strategies and interventions across program countries with the divisional strategic priorities.
• Track progress towards Global’s strategic plan and specific donor objectives.
• Participate in strategic planning and the design of new project initiatives, 

General 

• Manage, lead, and develop in country focal point persons, to ensure effective management and high performance. 
• Assists/leads on new partnership opportunities including the development of technical proposals.
• Participation in the orientation of new (program) staff on the Global systems and procedures and project management. 
• Monitor the operational environment with respect to increased level of threat on implementation of Sexual Reproductive Health and Rights (SRHR) by the Global partners.
• Perform any other duties as may be assigned by the Regional Director.

Engagement: 

• Regularly interacts with other regional office staff (ARO/LARO) and collaborates with New York office staff, as appropriate to ensure work is on time and meets performance goals. 
• Requires regular contact with in-country partners, colleagues, and sister organizations, to advance Global interests.

Skills & Qualifications

• Minimum of Master’s Degree in public health, SRHR, international development, sociology or related field required. 
• 10+ years of experience in project planning, implementation, monitoring, and evaluation, and working with programs to identify and address training and technical assistance needs, preferably with a reproductive health and rights focus.  
• Experience working on SRHR is required
• Experience working in multi-sector programs.
• Ability to work independently and as a member of a team. 
• Ability to synthesize information and generate persuasive and clear verbal and written communications; strong time management skills  
• Ability to multitask and meet deadlines with a keen attention to detail and follow through; self-directed; and able to anticipate, prioritize, and manage tasks. 
• Excellent written and oral English communication skills, both English and French is a MUST
• Must demonstrate good interpersonal and negotiation skills, in addition to ability to work autonomously, using good decision making and computer skills (word processing, spreadsheet and statistical analysis applications).
• Analytical problem solving using systematic approaches to analyse and propose solutions is part of everyday activities, and cultural sensitivity is imperative. 
• Knowledge of reproductive health issues.
• Must be willing to travel within the country and outside the country
• Candidates from Senegal, Burkina Faso, Uganda or Kenya are encouraged to apply 

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Key Responsibilities 

• Setting goals and developing plans for business and revenue growth
• Develop a growth strategy focused both on financial gain and customer
• satisfaction
• Prepare and implement the firm’s annual counselling-based training, counselling, and consultancy work plan.
• Liaise with the Finance Department for optimal pricing of training, counselling, and consultancy programs.
• Having an in-depth knowledge of business products and value proposition
• Analyze market trends to forecast demand, plan and take advantage of potential opportunities.
• Identifying and mapping business strengths and customer needs
• Carry out aggressive marketing activities to increase demand for the institution’s training programmes.
• Formulate strategies to increase geographical penetration and reach of FSTC services.
• Work closely with the Finance Department to facilitate timely collections in line with trade agreements.
• Head research and development of new products based on the need.
• Prepare technical and financial proposals for training, counselling, and consultancy assignments in response to tenders or requests for proposals.
• Reporting on successes and areas needing improvements
• Develop and implement branding and marketing materials to enhance visibility.
• Develop and measure the sales force through regular appraisals

Key Requirements 

• Post graduate Diploma in counselling would be an added advantage
• Minimum of 5 years’ experience in a similar position.
• Professional Qualification in Training, Counselling and Human Resource Management will be an added advantage.
• Experience in design and development of training programs.
• Experience in preparing bids for HR consultancy and other assignments
• Knowledgeable in the needs of the client, and comfortable working hands -on in all aspects of executing ago-to market strategy
• Proven working experience as a business development manager, sales
• executive or a relevant role
• Strong communication skills.
• Ability to manage complex projects and multi-task.
• Excellent organizational skills.
• Ability to flourish with minimal guidance, be proactive, and handle uncertainty.
• Proficient in Word, Excel, Outlook, and PowerPoint