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  • Posted: Dec 20, 2024
    Deadline: Jan 6, 2025
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    Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.
    Read more about this company

     

    Office Administrator

    Job Summary:

    We are looking for a dynamic and detail-oriented Office Administrator to provide critical support to our executive team and oversee the smooth operation of the office. The ideal candidate will ensure the teams workflows are efficient, key deadlines such as license renewals are met, and the office environment is professional and well-maintained. This role demands strong organizational skills, a proactive approach to problem-solving, and a high degree of professionalism and confidentiality.

    Key Responsibilities:

    • Executive Support:
      • Manage and organize the CEOs and executive teams schedules, ensuring meetings, deadlines, and deliverables are prioritized and met.
      • Prepare and deliver reports, updates, and key documents to the CEO on time.
      • Coordinate and set up client and internal meetings, ensuring all details are arranged seamlessly.
    • Office Operations:
      • Oversee and ensure timely renewals of licenses, permits, and other required documentation.
      • Manage petty cash transactions, maintaining accurate records and ensuring accountability.
      • Answer incoming calls, handle inquiries, and direct visitors to the appropriate personnel or departments.
      • Ensure all office equipment (printers, telephones, internet, etc.) is in good working condition, liaising with internal teams or external service providers to resolve any issues promptly.
    • Coordination and Communication:
      • Serve as the first point of contact for visitors and callers, projecting a professional and welcoming image.
      • Act as a bridge between the executive team and internal or external stakeholders to facilitate smooth communication and collaboration.
      • Monitor and track deadlines for key tasks and follow up as necessary to ensure completion.
    • Record Keeping and Documentation:
      • Maintain accurate records of petty cash usage, renewals, and other office management activities.
      • Organize and maintain files, both physical and digital, for easy access and retrieval.
    • Proactive Problem Solving:
      • Identify and address potential issues in the office environment, ensuring disruptions are resolved quickly and efficiently.
      • Continuously look for ways to improve administrative processes and office efficiency.

    Qualifications and Skills:

    • Bachelors Degree in Business Management / Administration
    • MUST be tech-savvy
    • Proven experience in an administrative role with a track record of supporting senior leadership and managing office operations.
    • Strong organizational and time-management skills with an ability to multitask effectively.
    • Keen attention to detail and a proactive approach to problem-solving.
    • Excellent interpersonal and communication skills with a professional and welcoming demeanor.
    • High level of maturity, discretion, and ability to handle confidential information.
    • Proficiency in Microsoft Office Suite, Google Workspace, and other office productivity tools.
    • Experience managing petty cash and familiarity with office equipment troubleshooting is an advantage.

    go to method of application »

    Pharmaceutical Technologist

    Key Responsibilities:

    Dispensing and Patient Care

    • Accurately dispense prescription medications while adhering to physicians' prescriptions.
    • Counsel patients on proper medication usage, potential side effects, and drug interactions.
    • Ensure patient safety by verifying allergies, dosages, and contraindications.

    Customer Experience and Client Retention

    • Provide outstanding customer service by adhering to company policies and best practices.
    • Record client inquiries and follow up promptly to ensure resolution and satisfaction.
    • Maintain and update client records, ensuring seamless continuity of care and personalized service.
    • Proactively follow up with clients to improve retention and encourage repeat visits.

    Inventory Reporting and Coordination

    • Accurately document products sold and items requiring replenishment.
    • Coordinate with the procurement officer to ensure timely restocking and availability of essential medications.
    • Handle requests for special patient orders and prescriptions, ensuring prompt and accurate fulfillment.

    Regulatory Compliance

    • Stay updated on current regulations by the Kenya Pharmacy & Poisons Board and ensure strict adherence.
    • Maintain proper documentation and assist in regulatory inspections and audits.

    Quality Assurance

    • Implement quality assurance processes to guarantee the safety and effectiveness of pharmaceutical products.
    • Conduct periodic audits to maintain compliance with internal and external quality standards.

    Team Collaboration

    • Partner with the proprietors and other team members to optimize business goals and enhance client satisfaction.
    • Provide insights and recommendations to improve pharmacy operations.

    Qualifications and Requirements

    • Diploma or Degree in Pharmaceutical Technology from an accredited institution.
    • Active registration and licensure with the Kenya Pharmacy & Poisons Board.
    • Minimum of 2 years of professional experience in a healthcare or pharmacy setting.
    • Strong communication and interpersonal skills for seamless interaction with clients and colleagues.
    • High attention to detail with a commitment to accuracy in reporting, dispensing, and client records.
    • Proven ability to deliver exceptional customer experiences and build strong client relationships.
    • Proficiency in coordinating with procurement teams and meeting organizational KPIs.
    • Knowledge of pharmaceutical regulations and industry best practices.

    Method of Application

    Use the link(s) below to apply on company website.

     

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