Vacancies at International AIDS Vaccine Initiative (IAVI)

Position Summary:

• IAVI is seeking a qualified and ambitious Director, Project Manager for the highly visible ADVANCE program!  The Director, Project Management is a leader responsible for the management and execution of the ADVANCE portfolio. The Director leads project management specialists, working closely in collaboration with researchers, program managers, various stakeholders across the IAVI-ADVANCE Clinical Research Center network, and global partner institutions.  The Director, Project Management serves as the key liaison driving program strategy, execution, and integration across strategic areas and flagships supporting the fulfillment of the broader mandate of ADANCE and IAVI.

Key Responsibilities:

Program Management

• Manage, coordinate, and monitor program to ensure all activities under purview deliver the desirable outcomes.
• Consistently assess program performance aiming to maximize return on investment and programmatic impact.
• Drive cross-functional alignment on project/product strategy, tactics, and objectives to achieve project/product specific end goals.
• Identify and implement a program management system to ensure all program information is captured, documented, and readily accessible.
• Work closely with the program management unit members, ADVANCE Chief of Party and SA Leads to ensure programmatic activities are properly accounted, reported, budgeted, and forecasted in compliance with IAVI, grant, and donor-specific policies.
• Work closely with the Deputy Chief of Party (DCOP), operations, and legal teams, to coordinate, direct, and expedite the contracting and procurement process, resolve issues, and reconcile discrepancies.
• Develop and support ADVANCE project teams to support experimental medicine trial design, execution, and reporting.
• Work with M&E team to design and implement a framework to track key indicators and results related to ADVANCE to inform adjustments in project implementation.
• Build strong working relations with all Strategic Areas within the ADVANCE portfolio to enhance connectivity and cooperativity across the program.
• Support the building and management of key partnerships and collaborations essential for the successful delivery of ADVANCE.
• Manage day-to-day project operations including organizing internal and external project meetings ensuring effective communication and record-keeping.
• Work with team to proactively identify risks/issues and mitigation/solutions/contingency plans.
• Provide leadership on continuous improvement of processes, quality, and rigor of program reporting.
• Manage the annual work planning process in conjunction with the Chief of Party and Deputy Chief of Party, Operations.
• In coordination with the ADVANCE Coordinator, support to organize, prepare for, and manage the ADVANCE external facing meetings.
• Perform other tasks as assigned by the Chief of Party.

Team Management

• Provide oversight of Program Managers and Program Management Specialists ensuring effective program management, including reporting, grant management, organizational and donor communications.
• Ensure relevant linkage of program managers to IAVI product development group and systems in the execution of clinical trials.
• Lead performance management and professional development of direct reports, including continuous feedback, coaching, mentorship, and career support.

Education and Experience:

• A Masters in life science, Public Health, Organizational Management, or a related discipline is required;  PhD in one of the above or related field is highly desired.
• At least five years’ work experience in a relevant role in a medical, biotech, pharmaceutical, or academic research environment is required.

Qualifications and Skills:

• Project Management experience in a research setting required.
• Experience managing multi-center research projects is required.
• Experience managing individuals is required.
• Proven success in medical/academic research management and administration is required.
• Proven experience in project monitoring and evaluation is required.
• Proven success in servicing committees is required.
• Experience managing budgets is required.
• Previous work in a multicultural environment is required.
• Solid reasoning and analytical skills are required.
• Ability to establish and maintain good working relationships at all levels is required.
• Excellent organisational skills with an ability to multitask and prioritise is required.
• Excellent verbal and written communication skills is required.
• Clear, concise report writing skills is required.
• Computer literacy, with advanced Microsoft Office skills is required.
• Previous work experience in the field of Global Health and/or HIV is desirable.
• PMP certification is desirable.
• A team player who leads by example, holds him/herself accountable for performance.
• Flexible, committed and self-motivated.
• Passion for the IAVI Mission.

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Background Information:

• IAVI through the support of the Coalition to Accelerate & Support Prevention Research (CASPR), designed by AVAC in collaboration with key partners and supported by USAID, is a set of partnerships and activities focused on accelerating biomedical HIV prevention research, toward the goal of HIV epidemic control seeks to expand the capacity of key and vulnerable populations on policy and advocacy.
• The CASPR project is focused on advocacy for biomedical HIV interventions in the pipeline from research to rollout and brings together experienced partners committed to a collaborative movement for responsive HIV prevention research. The Coalition leverages its expertise to contribute to a larger vision of integration—across HIV prevention, treatment, tuberculosis (TB), sexual and reproductive health (SRH), and global health R&D.
• IAVI has conducted policy and advocacy trainings with Key and vulnerable populations in several African countries and would like to extend the capacity of civil society organizations, community-based organizations, and other partners to conduct this training, to do so we a looking for a consultant to design and develop a training manual on policy and advocacy.

Application Requirements:

For Individuals:

• 2 paged resume indicating your skills, experience, and at least 2- 4 referees
• Attach/ provide links to similar work you have done before.
• Attach a quote for the work in USD.
• Experience of work with key and vulnerable populations would be an added advantage.

For Institutions/companies:

• Company profile 2- 3 pages showing skills, experience, and at least 2- 4 referees.
• Attach/provide links to similar work you have done before
• Attach a proposal document with your quote in USD.
• Attach the resumes of the individual(s) who will work on this project.
• experience of work with key and vulnerable populations will be an added advantage.

Manner of Proposal Submission:

Submit your proposals to the email: Sndakala@iavi.org with the subject line: PRF03-23-011NBO-APC-Policy and Advocacy Training Manual for Key and Vulnerable on or before Monday, 25th May 2023.

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Internship Summary:

• The internship is an opportunity to work with both IAVI and the Stop TB Partnership Working Group on New TB Vaccines (WGNV). WGNV is hosted by IAVI, and facilitates research and development of new vaccines to prevent TB by providing an inclusive forum for stakeholders to engage in scientific exchange, build consensus on key issues, and advocate for greater support and investment in TB vaccine R&D. The WGNV is an informal network of stakeholders engaged in all aspects of TB vaccine R&D and from all constituencies, including academics, product developers, clinicians, advocates, and affected communities.
• An ideal intern is a motivated student interested in working closely with experts in the field of TB vaccine R&D. The internship provides learning and opportunity to contribute to the development of tools to facilitate communication, information-sharing, and collaboration in the field of TB vaccine R&D. The opportunity is intended to enhance the intern’s knowledge of TB vaccine R&D, build their skills and capacity in communications and advocacy, expose them to current research underway and the state of the field, build their knowledge of the stakeholders engaged in TB vaccine R&D, and help them hone their interests and identify potential avenues for future career opportunities while providing a valuable service to the TB vaccine R&D community.

Internship Responsibilities:

• Compile a monthly list of journal articles relevant to TB vaccine R&D to post on the WGNV website;
• Support the WGNV communications strategy implementation with a particular focus on social media;
• Assist with the compilation of information on TB vaccine candidates for the WGNV TB Vaccine Pipeline;
• Support the WGNV Early Career Researcher Network and other WGNV subgroups;
• Assist with the development of collateral material (fact sheets, infographics, etc) to educate and inform non-scientific audiences about TB vaccine R&D. Assist with other projects as assigned by the manager. 

Additional Opportunities:

• Opportunity to interact with a variety of stakeholders in TB vaccine R&D;
• Access to IAVI materials and publications;
• Attending select events (in-house or remotely) such as a speaker series events, and other events organized within the organization, particularly for the interns;
• Obtaining academic credit, if applicable.

Education:

• Pursuing a Master’s or PhD program in a science or public health related field is required.

Qualifications and Skills:

• Strong written and verbal communication skills are required.
• Experience with social media is required, Twitter and LinkedIn experience is preferred.
• Interest in scientific communications and advocacy is required.
• Interpersonal skills, problem-solving skills, and being outcome driven are required.
• Proficiency in Microsoft Office is required.
• Interest in global health and infectious diseases is desirable.