Vacancies at Janta Kenya

Purpose

The Front Office Executive is responsible for managing the front desk and performing a variety of administrative and clerical tasks. This role serves as the first point of contact for clients, visitors, and staff, ensuring a positive and welcoming experience. The Front Office Executive will also handle incoming calls, coordinate appointments, and provide general office support.

Key Responsibilities

Reception Duties:

• Keep the frondesk tidy and presentable with necessary materials
• Greet and welcome visitors in a friendly and professional manner.
• Answer and forward external incoming phone calls.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain the reception area, ensuring it is tidy and presentable.
• Assist with scheduling and coordinating meetings and appointments.
• Prepare and distribute correspondence, memos, and any other official documents
• Check, sort and forward emails

Customer Service:

• Address inquiries from clients and visitors in a courteous and efficient manner.
• Provide accurate information and direct visitors to the appropriate person or department.
• Handle and resolve complaints and issues, escalating them to the appropriate person if necessary.

Office Coordination:

• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order and manage office supplies and inventory.
• Assist in planning and organizing firm’s events and meetings.

Record Keeping:

• Maintain and update firm’s databases and records.
• Ensure proper documentation and filing of all important documents.

Other Duties:

• Perform other clerical receptionist duties such as filing, photocopying and transcribing.
• Assist with special projects and tasks as assigned by management.

Skill & Experience

• Experience: Proven work experience as a Receptionist, Secretary, or similar role for 1 year
• Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

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Key Responsibilities

• Coordinating and monitoring annual budgets for management’s decision making and to ensure that revenue and expenditure is kept in line with the budget.
• Advising management on proper financial planning and control by preparing and producing monthly management accounting reports for decision making.
• Determine and implement cost accounting procedures and methods.
• Planning, studying and collecting data to determine costs of business activity such as inventory and labor.
• Responsible for the preparation and analysis of cost reports; providing management with reports specifying and comparing factors affecting prices and profitability of products.
• Ensuring minimal variance between actual and standard costs
• Advising on product profitability and pricing structures, evaluating sanctions and monitoring contract prices renewals
• Performs various cost analysis procedures and perform cost allocations for distribution and manufacturing
• Prepare, analyze and report weekly, monthly, quarterly and periodically gross margins by brand and by customer.
• Prepare detailed account analysis and reconcile sales, cost and inventory and liability accounts by customer channel and category.
• Assist is various projects aimed at identifying and realizing cost savings.
• Preparation of financial reports for decision making including the Monthly Budget Control
• Review standard and actual costs for variances and report variances to management for decision-making purposes.
• Accumulate and apply overhead costs as required by generally accepted accounting principles
• Ensure timely submission, accuracy and validity of inventory and gross margin schedules to management.
• Prepare collateral reporting.
• Support and assist internal department reporting requirements such as audit schedules, tax schedules and others.
• Maintain internal control documentation and test internal controls.
• Also helps in determining pricing of various product.
• Assist in establishing and reviewing performance standards and measures with a particular emphasis on areas with cost implications.
• Monitor on a continuing basis organization-wide KPIs to determine performance against targets on cost, productivity, efficiency, quality and timelines.
• Undertake special projects as and when required to do so by management.

Skill & Experience

• Bachelor’s degree in Accounting/ Business/ Finance or equivalent is mandatory
• Minimum 3 years of experience mostly handling General accounting
• Candidates must possess CIMA/ CPA(K)/ACCA qualification or equivalent
• High numeric abilities
• Advanced computer skills
• Other Desirable Attributes
• Prior Financial Accounting and/or internal control framework experience is a plus for proper understanding of accounts requirements.