Vacancies at Janta Kenya

Key Responsibilities

INVENTORY MANAGEMENT.

• Planning, managing & reporting on Stock takes
• Damages /waste
• Dead Stock or obsolete
• Slow Moving
• Cycle counts (daily)
• Validate daily wastages as reported by stores
• Monitor inventory management & procedures.
• Enforce finance procedures at the Warehouse and report.

COSTING

• Landed cost management

OTHER REPORTS IN ACCOUNTS.

• Work on ROPE (Monthly Results, Objectives, Planning & Execution) to your supervisor.
• Send ROI (Weekly Results, Objectives & Issues) to your supervisor by every Saturday.

PEOPLE MANAGEMENT DUTIES

• Leave plans –Ensure you plan & implement your team’s leave at the start of every year.
• Training -Coach your teams & provide technical expertise to the team.
• Performance – Set department objectives/KRAs & DDIs; Review and assess ongoing performance.
• Weekly Report on achievement of targets and identify any actions required among your team.
• Ensure policies are adhered; be the role model in adhering to policies.
• Ensuring adequate staffing levels.
• Motivate the team to operational success
• Monitor the completion of tasks and ensure good performance and record on appropriate systems
• Communicate KPIs from the annual strategic plan so that each employee is aware.
• Ensure your team send ROI (weekly Results, following week Objectives and Issues) to you by every Saturday; analyse and give timely feedback.
• Proactively contribute to creating a good team atmosphere

Skill & Experience

• 3+ years’ experience working in an import/export busy environment

Qualifications

• Degree in Procurement /Accounting/ Purchasing / Supplies / Logistics Management or any other related field.

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Job Description

Job purpose: The HR and Admin Manager participates in the details of the day-to-day responsibilities of Human Resources Department. Performs job duties within the microfinance Policies and Procedures. Identifies problems and proposes solutions. Acts as liaison between employees and management. Oversees the departmental budget utilization and participates in the development, coordination, implementation and administering of personnel policies, procedures, and programs which address: employment process, employee benefits, compensation, labor laws, employee, relations, and records management.

Key Responsibilities

• Develop and monitor implementation of effective human resources strategies and policies in line with the strategy.
• Recruit, deploy and retain quality talents for the Society for optimal alignment of Human Capital to the strategic mandate.
• Coordinate organizational training needs assessment and plan training and development interventions in line with the overall strategy for improved performance.
• Develop and maintain a cohesive and flexible performance-based culture that will deliver on the Society’s objectives.
• Review the Society’s organizational structure for optimal establishment to support business processes and ensure effective manpower and succession planning.
• Develop and maintain competitive remuneration and grading structures.
• Develop and maintain robust administrative systems on records management, transport, and office maintenance.
• Manage employee relations, welfare, safety, and health to foster a conducive work environment and ensure legal compliance
• Coordinate and supervise the administrative function and outsourced services of the organization including security services, management of the office premises, facilities and all office equipment and property and ensure safety in the work place and provision of working tools.
• Provide strategic direction on administration of the Society through development and implementation of administrative strategies, policies, procedures, and systems.
• Supervise direct reports work and other administrative matters.
• Review performance of direct reports.
• Identify training needs for direct reports.
• Participate in the recruitment of staff within the department, mentor and coach staff.
• Maintain and monitor the integrity of the Human Resources Information Management Systems for accurate employee data.
• Develop and monitor implementation of the Human Resources and Administration Departmental budget for cost management.
• Provide leadership and ensure efficient and effective management of staff and resources in the HR department.
• Coordinate and ensure the successful implementation of change management initiatives.
• Ensure implementation of management directives on administrative matters.

Skill & Experience

• Bachelor’s degree in Human Resource Management or in social science or related field.
• Minimum of 4-5 years’ hands-on experience in similar capacity in a MICROFINANCE
• Knowledge of the current Kenyan Labor Laws