Vacancies at Salix Data

Job Description

• Meticulously manage complex executive calendars and coordinate high-level meetings with internal and external stakeholders, ensuring optimal time utilization
• Orchestrate domestic and international travel arrangements with precision, including flights, accommodations, and detailed itineraries
• Craft and edit critical correspondence, presentations, and reports with impeccable accuracy and attention to detail
• Strategically plan and execute meetings, conferences, and events, overseeing all logistical aspects and catering requirements
• Serve as a primary liaison between executives and employees, clients, and other external partners, maintaining the highest standards of professionalism
• Exercise utmost discretion in handling confidential and sensitive information, recognizing the critical nature of executive-level communications
• Efficiently manage and prioritize incoming communications, including calls, emails, and correspondence, responding appropriately and expeditiously
• Implement and maintain robust filing systems, ensuring meticulous organization of both digital and physical documents
• Undertake special projects and execute ad hoc tasks as assigned by executives, demonstrating adaptability and commitment to organizational goals

Qualifications

• Bachelor's degree in Business Administration or related field preferred, with 1-2 years of experience as an Executive Assistant or in a similar role supporting C-level executives
• Exceptional verbal and written communication skills, strong organizational abilities, and excellent interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to handle multiple priorities, solve problems, and adapt to changing environments
• Discretion and ability to handle confidential information with integrity
• Experience with travel arrangements and calendar management
• Familiarity with Nairobi's business environment and local customs is a plus

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Job Description

•  Assist with the recruitment process, including posting job ads, scheduling interviews, and conducting initial screenings of applicants
• Maintain employee records and update HR databases with accuracy and confidentiality
• Support the onboarding process for new hires, including preparing orientation materials and coordinating necessary paperwork
• Help organize and coordinate company events, training sessions, and team-building activities
• Respond to employee inquiries regarding HR policies, benefits, and procedures
• Assist in the preparation of HR reports and presentations
• Manage the filing system for HR documents, ensuring easy retrieval and compliance with record-keeping regulations
• Support payroll processing by collecting and verifying employee payment data
• Collaborate with other departments to ensure smooth communication and efficient HR operations
• Assist with performance management processes, including scheduling reviews and maintaining related documentation

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field with 1-2 years of experience in HR or administrative role preferred
• Strong organizational, communication, and interpersonal skills
• Proficiency in Microsoft Office Suite and HR software systems
• Basic knowledge of HR practices, procedures, and employment laws
• Excellent data entry, record-keeping, and time management abilities
• Ability to maintain confidentiality and handle sensitive information professionally
• Adaptability and willingness to learn in a fast-paced, multicultural environment
• Strong problem-solving and critical thinking skills

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Job Description

As a Project Management Intern, you’ll support the planning and execution of both internal and client-facing projects, learning the ropes from experienced professionals while making a real contribution. Your core duties will include:

• Assist in managing internal and external projects under the close supervision of the Department Head, from kickoff through completion
• Help develop and update project plans, timelines, task lists, and deliverable trackers
• Coordinate with cross-functional teams—including developers, associates, and operations—to support timely project execution
• Track milestones, project status, and dependencies using project management tools
• Participate in project meetings; take and distribute meeting minutes and track follow-ups
• Support the preparation of weekly Capacity Reports and project documentation
• Contribute to the drafting of client updates and ensure all project communications are stored and organized properly
• Collaborate with Senior PMs during project escalations, alignment discussions, or resourcing adjustments
• Assist with the completion of Service Failure Reports and updates to the New Business Report post-SOW
• Help identify and flag risks, and monitor issue resolution steps
• Gain hands-on experience with project management tools, methodologies, and internal workflows
• Support ongoing process improvements and PM team initiatives aimed at efficiency and quality enhancement

Qualifications

• Bachelor's degree in Project Management or related field
• Demonstrated ability to manage risks and resolve complex issues
• Outstanding stakeholder management and communication skills
• Strong leadership and team-building abilities
• Exceptional problem-solving and decision-making skills
• Fluency in English; knowledge of Swahili is a plus.

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Job Description

• Independently manage a wide range of internal and external projects from kickoff through completion.
• Develop and maintain detailed project plans, task lists, timelines, and resource allocations.
• Collaborate with developers, operations, associates, and other departments to ensure deliverables are met on time and within scope.
• Serve as the primary point of contact for assigned projects, keeping stakeholders informed and engaged.
• Monitor milestones, task progress, and deliverable status; prepare regular updates and present project status to leadership.
• Identify potential roadblocks early, escalate issues when needed, and track resolution steps to mitigate project risks.
• Maintain accurate project documentation, approvals, and communications, and ensure everything is stored appropriately.
• Submit weekly Capacity Reports, update the New Business Report post-SOW, and complete Service Failure Reports when applicable.
• Work with Senior PMs to resolve escalations, align on strategic direction, or request additional resources.
• Participate in process enhancements, team initiatives, and help refine project management practices across the company.
• Conduct post-project reviews to capture lessons learned and identify improvement opportunities.

Qualifications

• 3+ years in project management, preferably within a fast-paced or client-facing environment (BPO, tech, or consulting experience is a plus).
• Bachelor's degree in Project Management or related field
• PMP, CAPM, Prince2, or Agile/Scrum certifications are a strong advantage
• Demonstrated ability to manage risks and resolve complex issues
• Outstanding stakeholder management and communication skills
• Strong leadership and team-building abilities
• Exceptional problem-solving and decision-making skills
• Fluency in English; knowledge of Swahili is a plus.