Vacancies at U.S. Embassy to Kenya

Duties

• The MCC Program Assistant is the first Millennium Challenge Corporation (MCC) staff member at post: Coordinates among MCC headquarters in Washington, DC; post staff, and local public and private partners to set up a new MCC office at post.  Subsequently, under the supervision of the Resident Country Director (RCD), supports administrative and routine program functions related to MCC operations in Kenya.

Qualifications and Evaluations

Requirements:

EXPERIENCE: 

• Minimum of three (3) years of progressively responsible experience in office management, administrative or secretarial support, or program management support is required.

JOB KNOWLEDGE:  

• Thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment is required. General knowledge of procedures for travel and time and attendance, budgeting, etc.

Education Requirements:

• Completion of high school is required. Completion of two years university level studies is required.

Deadline; 09/03/2024

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Duties

Operations Management    65%

• Coordinates among users and drivers to meet requests and ensure efficient operations; handles emergency transportation requests as needed.
• Arranges work shifts, shuttle and other official trip schedules to meet all transportation needs.
• Serves as team leader to provide guidance and direction to chauffeurs on vehicle operations, safety measures, as well as specific instructions on transporting VIPs.
• Ensures drivers’ appearance is presentable, and vehicles are clean and in good operational condition.
• Reports any inappropriate behavior and rule violation; ensures compliance with safety regulation

Fleet Management 15%

• Analyzes fuel usage and vehicle maintenance data, periodically inspects vehicles, and develops vehicle rotation plans to enhance efficient fleet utilization.
• Submits vehicle mishap reports to supervisors within 24 hours; and reports all damage to US Government vehicles or properties, and when citations are issued to drivers.
• Participates in accident investigations.

Administrative Function    20%

• Prepares periodic reports on trip scheduling, chauffeurs’ shift work and
• Prepares monthly bills to subscriber agencies.
• Assists with motor pool inventory and barcoding.
• Coordinates with repair facilities to send vehicles for routine maintenance.

Qualifications and Evaluations

Requirements:

• All applicants under consideration will be required to pass medical and security certifications.

Education Requirements:

• Completion of secondary school is required.