Vacancies at World Food Programme (WFP)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

• Under the overall responsibility of the Business Transformation Assistance, the incumbent is expected to deliver and complete a wide range of deduplication and biometric adjudication operations support duties as detailed below: -

Supervision Received:

• Deduplication and Adjudication Team lead will report directly to the Project manager responsible for the DAC operations and who is based at the Regional Bureau Nairobi.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Manage and coordinate DAC Team including the capacity building of staff, to ensure individual and team objectives are met in compliance with all relevant regulations and policies.
• Assist in the implementation of DAC plan of action, review achievements and constraints and provide feedback accordingly.
• Identify relevant issues in the operations and report them to the appropriate personnel.
• Resolve queries independently, escalating if required, to ensure that standard and accurate information is provided to the team.
• Ensure Proper documentation of all the processes and timely reporting to the CO on all Deduplication and Adjudication related matters.
• Manage the implementation of new standard applications to ensure the team have the tools they need to perform effectively.
• Coordinate the collation of a range of complex data, conduct data analysis, including the impact of changes, and support the development of accurate reports to identify and recommend solutions.
• Perform other related duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• University degree in Computer Science, Project Management, data analysis skills or another relevant field.

Experience:

• One or more years of progressively responsible professional experience in the relevant field. Has managed a team.

Knowledge, Behaviours & Skills: 

• Knowledge of SCOPE or other beneficiary management systems would be an asset.
• Knowledge of and hands-on experience in project management in humanitarian contexts.
• Ability to work independently through appropriate personal initiative and regular follow-ups
• Highly developed written and oral communication skills with the ability to influence and adapt communication styles to different situations and individuals.
• Proficient in using data analysis tools and languages such as Tableau/Power BI, Excel etc
• Leadership skills as relationship-builder with a facilitative nature and strong business partnering skills towards colleagues and stakeholders.
• Ability to priorities, multi-task, coordinate workloads, and work under pressure to meet deadlines.
• Highly developed Cognitive Capacity and the ability to fosters Inclusive and Collaborative
•  Behavioral Flexibility.

Languages:

• Fluency in both oral and written communication in English.

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JOB PURPOSE:

• To deliver a wide range of administration processes and activities for a specific professional area of work, to facilitate effective service delivery.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Support the provision of travel and protocol related services, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
• Follow on requests for travel that have been submitted by Business Support Assistants (BSA) within RBN, to ensure they conform to WFP standards and procedures.
• Follow with COs on Oversight outstanding recommendations and support required
• Follow on field support requests that come from COs, and communicate to the correct focal point in RBN for action
• Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
• Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided
• Other as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable

Experience:

• Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day-to-day work
• Has supported in providing ad-hoc guidance to new staff members
• Has Knowledge of working with Travel and Protocol.

Languages:

• Fluency (level C) in English language