UCSF Global Programs Career Opportunities at Flexi-Personnel

Job Purpose: Responsible for managing financial functions at Global Programs.

The Finance Manager will monitor the implementation of financial systems, budgeting, expenditure tracking, financial reporting, and preparation of donor financial reports and management of other financial duties.

Qualifications and Experience Required:

• Bachelor’s degree in finance, acccounting or related field. MBA in a related field is preferred.
• Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) qualification.
• 7 years of experience in financial management
• Experience working in an international non-governmental organisation (iNGO) environment.
• Experience in financial management of US federal awards issued by agencies such as US Centers for Disease Control and Prevention (CDC) and National Institute for Health (NIH) as well as other donors.
• Experience in budgeting and variance reporting.
• Proficiency in Microsoft Office and QuickBooks
• 3-5 years of supervisory experience

Skills and Attributes:

• Personal integrity and transparency with direct supervisor(s)
• Excellent management and leadership skills
• Excellent interpersonal and communication skills
• Strong analytical, documentation and presentation skills
• Excellent verbal and written communication skills, including report writing
• Ability to prioritise responsibilities under pressure and be self-motivated
• Willingness to travel to project areas.
• Fluency in both written and spoken English

Roles and Responsibilities

• Ensure compliance to the organisation finance policies and procedures.
• Ensure that the control of expenditure and the disbursement of resources is in accordance with established procedures and in compliance with donor requirements.
• Development of financial plans and budgets including preparation of various reports such as cash flow forecasts, budget variance reports, etc.
• Work with principal investigators and program managers to prepare proposal budgets.
• Establish and maintain cash controls and conduct periodic audits of petty cash accounts.
• Review and approve payments with requisite backup documents including payroll
• Monitor expenses against the program budget, and provide reports as needed.
• Review the field office fund requests and supporting documentation
• Approve all office requisitions and review procurement requests as per the authorisation policy
• Ensure that payment vouchers are per terms and conditions of vendor contracts
• Liaise with the Procurement Manager for timely settlement of vendor obligations, asset tagging and inventory management including disposal of equipment and inventory as per policy.
• Management of the accounts payable and accounts receivable and well as maintenance of the general ledger.
• Review bank reconciliations every month and forward them for approval as per policy.
• Preparation of accurate and timely financial statements
• Act as primary liaison for all external audits
• Responsible for ensuring statutory compliance including tax and filing of monthly and annual returns
• Supervise finance and accounting staff
• Any other duty allocated by the Director of Finance and Operations.

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Job purpose: The Human Resource Manager is responsible for managing the human resources functions at the Nairobi Office and field offices.

Qualifications and Experience Required:

• Bachelor’s degree in Human Resource Management or other related field
• MBA in Human Resource Management, Business Administration or related field is preferred.
• Member of the Institute of Human Resource Management (IHRM) in Kenya is an added advantage
• A minimum of 7 years working experience in a senior HR management role
• 3-5 years of supervisory experience

Skills and Attributes:

• Personal integrity and transparency with direct supervisor(s)
• Experience in managing large staff using a HR management software
• Strong leadership, interpersonal and networking skills
• Strong analytical, planning, negotiation and communications skills
• Strong supervisory and managerial skills
• Must be a team player and motivator
• Good training facilitation and presentation skills
• Working knowledge of Kenyan labour laws as well as immigration processes
• Proficient in computer usage for business including Microsoft Office Suite, email and electronic HR systems, recruitment via social media platforms e.g. LinkedIn
• Fluency in written and spoken English.

Roles and Responsibilities:

• Human resource planning and budgeting based on the Country Office strategic plan.
• Ensure compliance to organisational HR policies.
• Advise organisational management on any recommendations to modify organisational HR policy
• Ensure compliance to labour law and stay up to date on its development in Kenya.
• Managing staff recruitment for Kenya offices, including development of job descriptions, posting job openings, interviewing and on-boarding.
• Work with department heads in preparing job descriptions.
• Design, make evidence-based recommendations and implement compensation and benefit plans.
• Negotiate with insurance companies to ensure the most economical premium rates and the best value for staff.
• Work with management and supervisors to create and foster staff development opportunities. Develop and maintain performance evaluation system for all employees; create materials, conduct trainings, advise staff and supervisors on HR processes
• Develop and maintain performance management systems including policies for addressing employee relations, grievances and discipline.
• Develop a whistle-blower policy and orient staff.
• Conduct appropriate staff training and orientation of staff.
• Maintain staff records in confidential filing system
• Review monthly payroll list.
• Keeps the Director of Finance and Operations informed of problems, issues and concerns on a regular basis.
• Any other duty allocated by the Director of Finance and Operations.