Multiple Career Opportunities at The Kenya Yearbook Editorial Board

KYEB/HR/09/2016
Department: Editorial
Job Grade: KYEB 4

Sub Editor/ Writer Job Key responsibilities

• Going out on assignments as well as use of own initiative to gather information on existing Government programmes and related significant private-sector developmentsto compile reports for the organisation’s publications.
• Research and provide requisite background information for reports compiled.
• Submitting finished form factual, of public interest, detailed and well-researched reports in conformity with journalistic ethics, Government communication policies, editorial objectives and house style.
• Take notes on location, carry out interviews, check facts, copy documents and tape record as the case may be for assigned reports at the direction of either the Associate Editor or the Editorial Manager.
• The material so written must reflect a thorough understanding of the Government’s communication policy and the journalistic code of ethical journalism.
• Take primary responsibility for the correctness of facts and content of his/her reports.
• Closely work with photographers and designers for pictures and design issues for reports submitted
• Liaising with media practitioners and public on issues of mutual concern under the guidance of a Senior officer

Qualifications for the Sub Editor/ Writer Job

• Bachelor’s Degree in any business-related field, communication studies, journalism, public relations, or any other appropriate qualifications from a recognised university / institution
• Four years of, mainly business,journalistic working experience.
• Ability to rewrite and copy edit reports will be an added advantage.

Competencies

• Analytical skills
• Good interpersonal and communication skills
• Writing and editing skills
• Presentation skills

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KYEB/HR/08/2016
Department: Human Resource Department
Job Grade: KYEB 6

Job Role

Development, review and implementation of Human resources and administration policies, strategies, programmes and procedures to support KYEB’s Strategic goals and objectives and to enhance individual and Board’s performance.

Human Resource Officer Job Key Responsibilities

• Review and recommend human resource policy initiatives
• Preparation and implementation of the Human Resource work plan and performance contracting targets
• Facilitating performance target setting in line with strategic and annual work plans of the Board.
• Managing employee resourcing
• Coordinate the processing of terminal dues and staff clearance procedures during staff separation.
• Coordinating staff welfare issues; administering employee medical and insurance schemes including workers compensation through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare programmes
• Overseeing the provision of office space, equipment, furniture and employment cards.
• Handling industrial relations disputes and ensuring compliance with labour laws and regulations
• Preparing budgets for the Human Resource and Administration unit and overseeing implementation and control
• Manage sustainable organization succession plan
• Updating job descriptions and periodically carrying out job profiling;
• Assist in processing appointments and promotions;
• Assist in assessing and determining training needs;
• Provide leadership in building an effective organizational culture for sustainable results;

Minimum Qualifications for the Human Resource Officer Job

• A Bachelors degree in Social Sciences or humanities or an equivalent degree from a recognized University

Human Resource Officer Job Professional Qualifications

• Higher Diploma in Human Resource Management and membership to a professional body of Human Resource practitioners
• Seven (7) years experience in Human resource practice in a well established Organization.

Competencies

• Excellent communication and interpersonal skills.
• Counseling skills
• Result oriented
• High Integrity
• Proficiency in Proficiency in MS Office and knowledge of Human resource information systems
• A team player.
• Independence of mind
• Knowledge of Kenya Labour Laws.

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KYEB/HR/ADM/07/2016
Department: Finance and Administration
Job Grade: KYEB 11

Driver Job Key Responsibilities

• In charge of driving the Boards vehicles;
• Carrying out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure, among others;
• Ensuring the vehicle is maintained to the highest standard as per the vehicles maintenance schedule;
• Maintaining a valid work ticket for vehicles assigned.
• Perform any other duty as may be assigned from time to time
• Ensuring security and safety of vehicle on and off the road

Minimum Academic Qualifications for the Driver Job

• O level certificate or Kenya Certificate of Secondary Examination (KCSE) with a Minimum of C- (Minus)

Driver Job Professional Qualifications

• A valid driver’s licence BCE classes and a current Certificate of Good Conduct.
• Defensive Driving Skills.
• First Aid Skills.
• 3 years continuous accident-free driving

Competencies

• Ability to prioritise and organise tasks
• Team player, positive attitude and self driven
• Good verbal and written communication skills
• Listening skills, ability to follow instructions

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KYEB/HR/ADM/06/2016
Department: Finance and Administration
Job Grade: KYEB 10

Senior Driver Job Key Responsibilities

• In charge of providing driving services to the CEO’s office;
• Carrying out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure, among others;
• Ensuring the vehicle is maintained to the highest standard as per the vehicles maintenance schedule;
• Maintaining a valid work ticket for vehicles assigned.
• Perform any other duty as may be assigned from time to time
• Ensuring security and safety of vehicle on and off the road.

Minimum Academic Qualifications for the Senior Driver Job

• O level certificate or Kenya Certificate of Secondary Examination (KCSE) with a minimum of C Plain or its equivalent

Senior Driver Job Professional Qualifications

• A valid driver’s licence BCE classes;
• Passed occupational Test 1 for drivers
• Attended a first Aid Certificate Course at St John’s Ambulance of Kenya or Kenya Institute of Highway and
• Building Technology (KIBHT) or any other recognised Institution
• Attended a refresher course for drivers within (3)Three years at KIHBT or any other recognised institution
• At least 5 (Five) years driving experience in a busy organisation and passed suitability test for Drivers Grade III.

Competencies

• Ability to prioritise and organise tasks
  Team player, positive attitude and self driven
  Good verbal and written communication
  Listening skills, ability to follow instructions

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Job Ref: KYEB/HR/ED/01/2016
Department: Editorial Department
Job Grade: KYEB 3

Associate Editor Job Key Responsibilities

• Assist in formulating and managing implementation of plans for achievements of publication targets in close consultation with the Production Manager;
• Assist in Developing and implementing a comprehensive training program for the editorial staff;
• Determine fiscal requirements for the department, including the equipment and facilities necessary for the smooth operation of the editorial and publishing activities;
• Manage the editorial staff reporting to you in all aspects, including motivation, training, recruitment and selection; recommend various personnel actions including, but not limited to, hiring, performance appraisals, transfers, promotion and annual leave schedules;
• Contribute to strategic planning and development as a member of executive team;
• Supervise and develop staff in the section.
• Participate in development of the Department’s Work plan and budget;
• Prepare monthly, quarterly and annual sectional reports
• Participate in departmental meetings
• Ensure quality control and customer service

Minimum Academic Qualifications for the Associate Editor Job

• Degree in journalism or a related field from a recognized university

Associate Editor Job Professional Qualifications

• Diploma in journalism from a recognised institution/body
• At least 7 (Seven) years relevant experience in a reputable publishing firm;

Competencies

• Analytical skills
• Good interpersonal and communication skills
• Negotiation skills
• Leadership skills
• Presentation skills

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Job Ref: KYEB/HR/PROC/04/206
Department: Finance and Admin Department
Job Grade: KYEB 5

Job Role

Developing and Implementing Kenya Yearbook Editorial Board’s procurement policies and ensuring timely delivery of goods, services and work to the Board.

Procurement Job Key Responsibilities

• Preparation, coordination and implementation of consolidated annual procurement plans and ensure user departments adhere to it in line with approved budgets;
  Preparation of tender proposal documents and establishing comprehensive list of suppliers in every financial year;
• Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works;
• Preparation and management of contracts in liaison with the legal representative for its legality and ensure proper authorization in accordance with Board policies;
• Ensuring user departments adhere to procurement plans in line with budgets;
• Carrying out market surveys, monitor and evaluate performance of the supply chain function;
• Ensuring sound partnerships with suppliers, clients and relevant government agencies;
• Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy;
• Processing applications and preparing corporation tender committee papers;
• Establishing in liaison with the relevant departments and end-users, quality specifications of goods and services required by the Board;
• Carrying out designated checks on quality and security aspects of procurement;
• Reviewing the supply chain to ensure it is efficient and effective
• Managing the annual supplier pre-qualification exercise;
• Managing the disposal of obsolete and disposable items.
• Supervise, mentor and coach the direct report(s).
• Secretary to the Tender Committee; collate and present procurement documentation to the relevant Tender and Disposals Committees for adjudication and award;

Minimum Academic Qualifications for the Procurement Job

• A Bachelors degree in Supply Chain Management or its equivalent from a recognized University.

Procurement Job Professional Qualifications

• Diploma in Procurement and Supplies Management and membership to Kenya Institute of Supplies Management.
  Six (6) years experience in procurement in a large organization or government agency;

Competencies

• Good interpersonal skills.
• Strong Leadership skills
• Result oriented
• Proven knowledge in computer skills
• Team building skills.
• Analytical skills

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Job Ref: KYEB/HR/PROD/02/2016
Department: Production Department
Job Grade: KYEB 8

Photojournalist Job Key Responsibilities

• Judging the quality of photographic images
• Organizing photographic coverage and documentation of photographs
• Assisting in budgeting of photographic materials
• Liaising with other Government departments and parastatals for photographic needs
• Taking news and feature photographs in digital format
• Caption writing and editing photographs
• Portraiture photography
• Producing and mounting of photographs for exhibitions
• Supervising and guiding of photographers under him/her
• Scanning and e-mailing photographs to subscribers, clients and media houses

Minimum Academic Qualifications for the Photojournalist Job

• Bachelor’s degree in photography

Photojournalist Job Professional Qualifications

• Post graduate diploma in Photography or any other field
• 3 (Three) years relevant experience

Competencies

• ICT proficiency.
• Good interpersonal and communication skills
• Analytical skill

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Job Ref: KYEB/HR/ACC/03/2016
Department: Finance and Administration
Job Grade: KYEB 6

Job Role

Ensure prudent financial management and accounting practice according to the Boards finance policies and Government regulations

Accountant Job Key Responsibilities

• Establishment of sound financial policies, systems and procedures in compliance with statutory regulations;
• Designing and implementing internal control procedures
• Production of reports on all financial transactions;
• Participate in the preparation of the Board’s strategic (Operational) plans and forecasts, cash flow projections and computation of expense ratios;
• Coordinating the budgeting process, monitoring cash flow and overseeing the organisation’s financial performance against the budget and operational goals;
• Coordination of annual audits (both systems & book audits) in compliance with International Accounting Standards;
• Management of day to day accounting processes, reconciling monthly activity and generating end-year reports;
• Maintaining liaison with relevant Government departments for necessary consultation on financial matters to ensure the Board’s compliance with statutory requirements;
• Guiding and supervising staff performance in the department to foster discipline, motivation and team spirit.
• Manage sustainable organization succession plan;

Minimum Academic Qualifications for the Accountant Job

• A Bachelors degree in Commerce/Business Management (Accounting/Finance option) or its equivalent;

Accountant Job Professional Qualifications

• CPA III, ACCA or its equivalent.
• A member of the Institute of Certified Public Accountants (ICPAK)
• Relevant Work Experience
• Six (6) years progressive experience in Finance Management

Competencies

• Excellent Communications skills both verbal and written.
• Strong Leadership skills
• Excellent computer skills and proficient in excel, word, outlook and access and other accounting packages.
• Practical knowledge of tax and other compliance requirements of state corporations;
• Budget development and oversight experience;