Procurement Officer at Kenya Yearbook

Job Ref: KYEB/HR/PROC/04/206
Department: Finance and Admin Department
Job Grade: KYEB 5

Job Role

Developing and Implementing Kenya Yearbook Editorial Board’s procurement policies and ensuring timely delivery of goods, services and work to the Board.

Procurement Job Key Responsibilities

• Preparation, coordination and implementation of consolidated annual procurement plans and ensure user departments adhere to it in line with approved budgets;
  Preparation of tender proposal documents and establishing comprehensive list of suppliers in every financial year;
• Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works;
• Preparation and management of contracts in liaison with the legal representative for its legality and ensure proper authorization in accordance with Board policies;
• Ensuring user departments adhere to procurement plans in line with budgets;
• Carrying out market surveys, monitor and evaluate performance of the supply chain function;
• Ensuring sound partnerships with suppliers, clients and relevant government agencies;
• Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy;
• Processing applications and preparing corporation tender committee papers;
• Establishing in liaison with the relevant departments and end-users, quality specifications of goods and services required by the Board;
• Carrying out designated checks on quality and security aspects of procurement;
• Reviewing the supply chain to ensure it is efficient and effective
• Managing the annual supplier pre-qualification exercise;
• Managing the disposal of obsolete and disposable items.
• Supervise, mentor and coach the direct report(s).
• Secretary to the Tender Committee; collate and present procurement documentation to the relevant Tender and Disposals Committees for adjudication and award;

Minimum Academic Qualifications for the Procurement Job

• A Bachelors degree in Supply Chain Management or its equivalent from a recognized University.

Procurement Job Professional Qualifications

• Diploma in Procurement and Supplies Management and membership to Kenya Institute of Supplies Management.
  Six (6) years experience in procurement in a large organization or government agency;

Competencies

• Good interpersonal skills.
• Strong Leadership skills
• Result oriented
• Proven knowledge in computer skills
• Team building skills.
• Analytical skills