Career Opportunities at World Vision

To facilitate strategic sourcing, and supervise day to day procurement activities with emphasis on category management, supplier relationship management and contract management while maintaining high standards of integrity and accountability.

Senior Supply Chain Officer Job Responsibilities

Strategic Sourcing

• Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.
• Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement
• Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.
• Review recommendations for procurement by the Supply officers as per procurement procedures
• Build strong and long term buyer-supplier relationships with key suppliers.

Manage Bidding and Tendering Process

• Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards
• Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.
• Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.
• Offer technical advice for procurement at CTC level as per procurement policy.
• Facilitate negotiations for contracts and agreements.

Contract Management

• Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards
• Preparation of specific supplier contracts and facilitation of the contracting process.
• Monitor and review contractor performance to ensure compliance with terms and conditions
• Ensure proper maintenance of contract registry, control and tracking of contract files
• Prepare contract variations and modification in line with CTC recommendation.

Supplier Relationship Management

• Facilitate development and review of supplier pre-qualification templates to comply with WVK standards
• Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.
• Facilitate the process of supplier pre-qualification
• Maintain a pool of prequalified suppliers.
• Facilitate supplier review and performance management.
• Facilitate NO level and support field level supplier capacity assessment and development activities.

Qualifications for the Senior Supply Chain Officer Job

• University graduate preferably business related studies
• Post graduate qualification in Purchasing and Supplies Management from CIPS
• A member of Kenya Institute of Supplies Management (KISM)
• Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience
• Computer literate with excellent working knowledge in MS Office.

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HEA Information Management Officer Job Responsibilities

• Facilitate the collection of relevant information and data from key WV NOs, humanitarian partners, including Clusters, representatives of national governments, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and manage the creation of appropriate information products for decision-making and humanitarian response;

• Lead the collection and collation of baseline data sets. Compile and disseminate these, in particular demographic and vulnerability data, in different formats (including GIS) through ARC GIS Online utilizing existing World Vision tools.

• Provide training and advice to relevant staff on use of document archiving systems and the use of meta-data standards.

• Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations. Utilize skills to design relevant information management publications through tools such as InDesign.

• Ensure that inventories of the information management systems, tools and products of the EARO office and, where possible of other key humanitarian partners and perform and supervise reference functions by advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities.

• Provide basic GIS support to the office in general and lead the development of appropriate maps and info graphic products to support humanitarian decision-making and reflect humanitarian response.

• Support the maintenance of an inventory of EARO/WVI-produced maps and, where possible, those available from other humanitarian partners.

• Deploy as necessary to national, regional and global responses

Qualifications for the HEA Information Management Officer Job

• Minimum of a Degree in Geography, Computer Science, Engineering or a related field of study.

• At least 5 years work experience 3 of which should be in emergency response information management.

• Strong experience and training in ARC GIS and ARC GIS Online related software.

• Strong experience and training utilizing graphic design software (InDesign or eq).

• Strong empirical knowledge of the humanitarian sector including humanitarian charters, laws, standards principals, and ability to mainstream leading cross-cutting themes.

• Empirical knowledge of emergency response DM&E processes.

• Proven track record for infosheet and information sharing tools design.

• Requires cross-cultural experience, understanding and sensitivity.

• Strong ability to facilitate appropriate information flow and coordination amongst a complex range of internal and external stakeholders.

• Must have a clear understanding of major donors’ perspectives, requirements and standards and the ability to represent WV to major donors and other external stakeholders in a highly professional manner.

• Strong commitment to WV’s vision, mission and core values

• Must be a committed Christian, able to stand above denominational diversities.

• Participate in daily devotions and weekly Chapel services

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P&C Coordinator Job Responsibilities

• Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.

• Liaise with GC Compensation to facilitate the development of new salary scales when required.

• Prepare merit increment and salary adjustment analyses as and when required

• Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary

• Prepare merit increment letters to staff as and when they are implemented.

• Provide advice to managers and employees regarding general compensation queries.

• Ensure timely and accurate processing of monthly payroll and out of payroll payments.

• Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant

• Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.

• Ensure timely preparation and payment of final dues for separating staff.

• Work closely with the financial analyst to prepare annual budget for salary and benefits

Qualifications for the P&C Coordinator Job

• A university degree in Human Resource Management, Business Management or the equivalent

• Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization

• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written

• Very good organizational and coordination skills

• Excellent attention to details with good analytical skills

• Very good customer service skills and problem solving skills.

• Very good negotiation and facilitation skills

• Ability to work in a multicultural environment and promote team cohesion

• Extensive knowledge of international staffing processes and policies

• A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws

• Thorough knowledge of office systems, including computer applications in Microsoft office