Job Opportunities at Ewaso Ngiro South River Basin Development Authority

JOB GRADE 12

Duties and responsibilities will entail:

• Process and coordinate the Authority’s accounts payables as outlined in the ENSDA’s Financial Procedures Manual
• Provide operational support to staff on expenditure management to include short term action plans and expenditure scheduling.
• Assist in the maintenance of up-to-date and accurate cash book summaries and cheque registers
• Check and recommend payments - verify payment vouchers in accordance with laid down rules and principles and determine aggregate expenditure
• Control of expenditure and below- the- line (BTL) Authority accounts.
• Process, approve and code expenditure (claims, imprests, surrenders and purchase requisitions) and internal recoveries in accordance with budgets.
• Prepare monthly accountancy reports on expenditure and cash management and review monthly expenditure statements.
• Participate in internal audits as scheduled and provide auditors with accounting documents as requested and provide explanations on audit queries.
• Ensure timely and accurate preparation of the ENSDA payroll in liaison with the Chief Manager, Finance.
• Generate all payroll related expenditure i.e. staff salaries, statutory deductions, voluntary deductions and other employer deductions
• Process and maintain consultancy payment and remittance of any related statutory deductions to the relevant authorities
• Prepare staff debtors and creditors schedules for approval and deduction
• Process and file annual returns for staff and other statutory bodies
• Process all monthly related reports and maintain monthly reconciliation of all the payroll reports and control accounts
• Supervise and appraise assigned accountants and assistants periodically and annually.
• Perform any other related duties that may be assigned from time to time by management.

Requirements for Appointment
For appointment to this grade, an officer must have:

• Bachelor degree in Accounting or Finance or its equivalent qualification from a recognized institution.
• Certified Public Accountants (CPA) (K) or its equivalent
• Master’s degree in Accounting or Finance option or its equivalent qualification from a recognized institution will be an added advantage
• A member of a relevant professional body
• Served in a comparable and relevant position for a minimum period of 5 years
• Have demonstrated administrative capabilities and high degree of competence in planning, conducting and supervision both financial and management audit as well as running a unit efficiently
• Meet the requirement of Chapter Six of the Constitution

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Job Purpose

Manage the Administration section under the guidance and authority of the Chief Manager – Human Resource & Administration.

Duties and responsibilities will entail:

• Design and review the basic administrative structure of the Organization, direction and control with a view to designing and developing Human Resource planning and development programmes.
• Oversee the Authority’s motor vehicle operations - allocation of vehicles to supervisors and recommend service and repair of vehicles and issue fuel registration orders.
• Coordinate security services in all Authority establishment
• Keeping proper and updated inventory of all Authority assets
• Overseeing office administration services which include office accommodation
• Supervision of secretarial services
• Supervise and appraise assigned staff periodically and annually.
• Perform any other related duties that may be assigned from time to time by management

Requirements for Appointment
For appointment to this grade, an officer must have:

• Bachelor’s degree in Social Sciences, Business administration or equivalent discipline
• Postgraduate qualifications in Administration, HRM (HND – HRM), IHRM or Master’s in Business administration, HRM or equivalent discipline will be an added advantage.
• A member of a relevant professional body
• Served in a position of Senior/middle Management for a minimum period of 5 years.
• Have demonstrated administrative capabilities and high degree of honesty, integrity and confidentiality, Sociable and affable
• Possess Good managerial skills, decision making, and supervisory skills.
• Meet the requirement of Chapter Six of the Constitution