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  • Job Opportunities at The Kenya Universities and Colleges Central Placement Service - 9 Positions

  • Posted on: 14 August, 2017 Deadline: 25 August, 2017
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  • The Kenya Universities and Colleges Central Placement Service is a Body Corporate established under Section 55 of the Universities Act No. 42 of 2012 to, among other functions, coordinate the placement of Government-sponsored students to universities and colleges.

    Legal Assistant

     

    The job holder is responsible for carrying out legal administrative activities assigned to him/her by the Corporation Secretary & Legal Officer including assisting in drafting and perusing legal documents and maintenance of records for all cases and advise on the same.

    Legal Assistant Job Responsibilities

    • Update records as per legal notices from time to time;
    • Record and alert lawyers on court hearing dates;
    • Record all cases in the courts and with lawyers;
    • Undertakes research and case retrieval;
    • Provide legal advice to walk-in clients in the absence of the legal officers;
    • Maintain the departments diary to ensure deadlines are met and relevant events attended;
    • Prepare draft documents including contracts and leases/agreements for services and properties;
    • Perform general administrative and other duties such as may be assigned from time to time.

    Requirements for the Legal Assistant Job

    • Have served in the position of Legal Assistant for a minimum period of two (2) years or in a comparable and relevant position in the public or private sector;
    • Have Bachelors degree in Law or related qualification from a recognised institution;
    • Possession of a Diploma in Law or related qualification will be an added advantage;
    • Be proficient in the relevant computer applications; and
    • Have demonstrated a high degree of integrity, professional competence and ability in the administration of the legal function;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    go to method of application »

    Security Officer

     

    Security Officer Job Responsibilities

    • Advise management on all security matters including policies and implementation strategies;
    • Ensure protection of the Placement Services assets against theft, terrorism, pilferage, damage, misuse and sabotage;
    • Implement security measures to ensure maximum protection of the Placement ServiceÕs staff and property;
    • Direct investigations into security breaches, potential threats and taking or recommending remedial action to protect the institutions interests;
    • Establish and maintain linkages with law enforcement agencies to enhance security;
    • Collect and analyse intelligence on current trends in crime and other security matters that could adversely affect the institutions operations, staff and stakeholders and recommend appropriate action to management;
    • Liaise with the landlords outsourced security guards to ensure that services rendered meet the set standards;
    • Oversee safety training and fire drills; ensure that first aid kits in vehicles and the office premises are stocked in a timely manner; and
    • Facilitate prosecution of offenders in collaboration with other agencies and the legal department.

    Requirements for the Security Officer Job

    • Have served in a security supervisory position in the Armed Forces or the Police Service for a minimum period of two (2) years or in a comparable and relevant position in the public or private sector including a security firm;
    • Have a Bachelors degree in Criminology or a related qualification from a recognised institution;
    • Possession of a Diploma in Criminology or related qualification will be an added advantage;
    • Demonstrated ability to win the support and cooperation of security agencies;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    go to method of application »

    General Assistant

     

    General Assistant Job Responsibilities

    • Clean and tidy the offices and the aisle on a daily basis, ensuring a good work environment in line with set standards;
    • Empty and clean rubbish bins and ensure appropriate disposal of waste;
    • Carry out periodic general cleaning of the premises;
    • Prepare and serve beverages and ensure adherence to cleanliness and hygiene standards;
    • Cleaning kitchen utensils and towels and ensure continuous availability of crockery and utensils including cups, glasses, plates, spoons etc;
    • Ensure that premises / offices are locked when not in use to enhance security of assets;
    • Run errands for the office e.g. deliver and pick up mail/parcels, purchase office consumables; and
    • Perform other relevant duties as requested from time to time.

    Requirements for the General Assistant Job

    • Have served for a minimum of two (2) years as a general assistant in a busy work environment or in a similar position in the public or private sector;
    • Have an O Level Certificate;
    • Possession of a relevant Diploma will be an added advantage;
    • Be IT Literate;
    • Have demonstrated a high degree of integrity and level of confidentiality; and
    • Have a Certificate of Good Conduct from the Directorate of Criminal Investigations.

    go to method of application »

    Driver

     

    The job holder is responsible for providing safe, courteous and coordinated movement of staff, visitors and other stakeholders to authorised destinations and also to ensuring the security and safe transfer of goods they transport and assigned vehicles.

    Driver Job Responsibilities

    • Transport staff, stakeholders and goods courteously to authorised destinations;
    • Ensure work tickets are updated to reflect the itinerary before beginning a journey; 3. Ensure safe custody of assigned vehicles and related accessories;
    • Carry out weekly inspection of assigned vehicles, document findings and submit signed forms to the supervisor;
    • Continuously monitor the condition of assigned vehicles and report defects immediately they occur and ensure follow-up repairs are carried out;
    • Maintain cleanliness of all assigned vehicles, both internal and external, and body condition;
    • Report incidents and/or accidents, no matter how small, immediately they occur and ensure the relevant documentation is completed within 48 hours;
    • Report to supervisor when scheduled services are due and book service times for assigned vehicles;
    • Report any damages, loss of items, defacing, and incidents however slight on arrival or when noted;
    • Comply with and observe the Kenyan Highway Code, the Placement Service policies, Transport Management
    • Policies and Driver Guidelines at all times with minimal deviation; and
    • Troubleshoot basic maintenance problems.

    Requirements for the Driver Job

    • Have served in the position of Driver for a minimum period of two (2) years in the public or private sector;
    • Have an O Level Certificate;
    • Be IT Literate;
    • Shall be desirable that he/she has Motor Vehicle Mechanic Grade certification or a related qualification from a recognised institution
    • Possess a driving license for class ABCE; and
    • Possess Directorate of Criminal Investigations Certificate of Good Conduct.

    go to method of application »

    Internal Auditor

     

    Reporting to the Internal Auditor, the job holder is responsible for providing an independent and objective assurance of the reliability and integrity of all information systems and channels and to assist the management in the evaluation of internal controls.

    Internal Auditor Job Responsibilities

    • Contribute to the development of the annual Information Systems Audit Plan;
    • Execute information systems audit reviews based on the annual Information Systems Audit Plan;
    • Carry out information systems audits, review existing internal control systems and procedures and report on their effectiveness;
    • Carry out compliance audits for information systems management procedures and ensure departmental compliance to the established control framework;
    • Carry out routine information systems audit investigations on areas identified by Management;
    • Conduct data extraction, analysis, and security reviews utilising various computer assisted audit tools (CAAT);
    • Assist in the preparation and development of detailed audit plans for performing individual audits including the identification of key risks and controls, determination of audit objectives, and development of an appropriate audit programme;
    • Assist in the maintenance and documentation of internal audit standards, policies and practices;
    • Follow up on findings of audit reports and their recommendations to ensure adequacy and timeliness of correction or implementation; 10. Any other office administrative services duties that may be assigned.

    Requirements for the Internal Auditor Job

    • Have served for a minimum period of five (5) years in a comparable and relevant position in the Public Service or Private Sector;
    • Have a Bachelors degree in Computer Science, Business Management Information System or Business Management and IT or a related degree from a recognised institution;
    • Be a Certified Information Systems Auditor (CISA);
    • Be a Certified Internal Auditor (CIA) or Certified Public Accountant (CPA);
    • A Masters degree in a relevant field from a recognised institution will be an added advantage;
    • Have demonstrated professional competence and ability in planning, management and administration of the human resource and administration function;
    • Have demonstrated a high degree of professional competence and ability in the auditing of information systems and other auditing functions.
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    go to method of application »

    Customer Care Officer

     

    The Customer Care Officer will be responsible for providing and promoting a professional, high quality, front line customer focused service to all customers. Dealing with all customer enquiries in relation to our services and delivering a service to meet the individual needs of all customers and wherever possible resolving enquiries at first point of contact.

    Customer Care Officer Job Responsibilities

    • Coordinate Customer Care Centre staff and activities;
    • Take responsibility for being the first point of contact for all visitors at the Customer Care Centre and ensuring that a high quality of service is delivered at all times;
    • Ensure customers are dealt with promptly, in line with agreed standards and targets;
    • Take ownership and responsibility for all inquiries presented to the Customer Care Centre, identify customer needs, and utilising appropriate questioning and listening skills to identify and offer appropriate solutions;
    • Ensure that all inquiries that require follow up are noted and resolved fully in a timely manner; using computerized helpdesk to record unresolved issues;
    • Ensure Customer Satisfaction Surveys and all outbound activities are administered in line with the Placement Service objectives;
    • To identify ways in which the Customer Care team can further improve performance and service delivery to customers;
    • Have full knowledge and ability to access all services, including translation services to help meet the individual needs of our customers;
    • Undertake any such additional duties that are reasonably commensurate with the level of this post.

    Requirements for the Customer Care Officer Job

    • Have served in the position of Customer Care Officer for a minimum period of three (3) years or in a comparable and relevant position in the public or private sector;
    • Have a Bachelors degree in any of the following disciplines: Social Sciences, Management, Business Administration, Office Administration or a related degree qualification from a recognised institution;
    • Have demonstrated professional competence and ability in planning and administration of Customer Care function;
    • Be proficient in the relevant computer applications;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    go to method of application »

    Supply Chain Management Assistant

     

    The job holder is responsible for carrying out procurement activities assigned by the Supply Chain Management Officer that complete the procurement cycle while maintaining the key procurement records and preparing reports as may be required.

    Supply Chain Management Assistant Job Responsibilities

    • Receiving and recording requisitions for goods and services.
    • Recording all documents prepared for procurement in their respective registers such as Quotations Register,
    • Dispatch Registers, and Tender Opening Register, among others.
    • Assisting in the preparation of bid documents for procurement of goods, works and services within the Request for Quotations, Request for Proposals, among others.
    • Assisting in preparing reports for all procurement to aid in the generation of reports on the implementation of the Procurement Plan;
    • Assisting in maintaining all records involved in the tendering process from the initiation of a procurement process to the award of contracts; 6. Organising tender opening, tender evaluation, inspection and acceptance committees in relation to the tendered goods, works and services;
    • Ensuring communication from the Placement Service or the SCM Department is dispatched to all the players in a tendering process e.g. Suppliers, Committees, Government Institutions, User Department;
    • Recording data on pre-qualified / registered suppliers including their contacts, nature of business, recommendations and statutory documents
    • Preparing suppliers invoices for payment and creating a linkage between procurement and payment files in accordance with the Public Procurement & Asset Disposal Act and Regulations;
    • And any other duties that may be assigned from time to time.

    Requirements for the Supply Chain Management Assistant Job

    • Have served in the position of Supply Chain Management Assistant for a minimum period of two (2) years or in a comparable and relevant position in the public or private sector;
    • Have a Bachelors degree in Supplies Management/Economics/Commerce or a related degree qualification;
    • A Diploma in Purchasing and Supplies or related qualification will be an added advantage;
    • Have demonstrated a high degree of professional competence, integrity and a clear understanding of supply chain management systems, processes, and procedures required in the function;
    • Be proficient in the relevant computer applications;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    go to method of application »

    Research & Documentation Assistant

     

    Reporting to the Research and Documentation Officer, the Job holder shall be required to carry out, competently and professionally, various general Research and Documentation Services duties.

    Research & Documentation Assistant Job Responsibilities

    • Assist in the planning, designing and conducting of collaborative research on placement and career services;
    • Assist in the development and publication of placement and career information materials;
    • Assist in the requisitioning, classification, indexing, coding and cataloguing of documents, books and other resource and learning materials;
    • Assist in the collection and retention of information on courses and programmes offered by Universities and Colleges;
    • Participate in the process of retention and disposal of records in accordance with the Public Archives and Documentation Act (Cap 19);
    • Assist in the management of the organizations Library/Documentation centre;
    • Any other duties that may be assigned from time to time.

    Requirements for the Research & Documentation Assistant Job

    • Have served in the position of Research and Documentation Assistant or equivalent for a minimum of two (2) years;
    • Hold a Bachelor’s Degree in Research Methodology, Statistics or a related degree qualifications;
    • Be proficient in the relevant computer applications;
    • Have demonstrated a high degree of professional competence, integrity and a clear understanding of research and documentation;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity

    go to method of application »

    HR & Administration Assistant

     

    HR & Administration Assistant Job Responsibilities

    • Assist in collection, collation, and analysis of human resource data from Departments;
    • Assist in administering HR-related documentation, such as contracts of employment;
    • Assist in the planning, coordination and control of recruitment, appointments, employee relations and disciplinary activities;
    • Ensuring that relevant HR database and filing systems are up to date and accurate;
    • Assist in all administrative activities relating to medical cover, insurance, health and safety, staff retirement benefits and staff leave administration;
    • Assist in the coordination of performance appraisal, training and development activities;
    • Handle employee relations and welfare issues;
    • And any other duties that may be assigned from time to time.

    Requirements for the HR & Administration Assistant Job

    • Have served in the position of Human Resource and Administrative Assistant for a minimum period of two (2) years or in a comparable and relevant position in the public or private sector;
    • Have a Degree in Human Resource Management, Business Administration or related qualifications;
    • Possession of a Diploma in HR Management or related qualification will be an added advantage;
    • Have demonstrated a high degree of professional competence, integrity and a clear understanding of Human Resource Management function;
    • Be proficient in the relevant computer applications;
    • Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and integrity.

    Method of Application

    Interested applicants MUST complete the Online Job Application Process on the Placement Service website and attach a detailed CV, copies of certificates and proof of satisfying the requirements of Chapter Six of the Constitution.

    The application deadline is August 25, 2017, close of business.

    The Placement Service is an equal opportunity employer. Persons with disabilities, women and candidates from marginalised regions are encouraged to apply. Canvassing will lead to automatic disqualification.

    Interested and qualified? Go to Kenya Universities and Colleges Central Placement Service career website on careers.kuccps.net to apply

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