Job Opportunities at Duma Works - 6 Positions

About the Position

Our company has quickly grown from its founding in 2014 to serving hundreds of furniture material retailers across Kenya. The Finance and HR Manager is a new position who will oversee the company’s core accounting and human resource functions, adapting them to meet the needs of a growing enterprise.

This role is ideal for an up and coming manager with an accounting background eager to develop their career as a key part of a growing team.

The Finance and HR Manager will have a keen eye for detail and a passion for building and running strong systems that will underpin the organization’s success.

They will be a practical decision-maker, able to prioritize resources to effectively advance company goals. This person will also be eager to manage a growing team, supporting the professional development of its members.

Finance & HR Manager Job Responsibilities

• Build upon existing systems, processes and policies to ensure key administrative functions run smoothly and on a strong foundatioN;
• Ensure adequate controls are in place to support judicious use of company resources;
• Manage short-term cash flows, ensuring timely payments to suppliers and receipts from customers and balancing inflows and outflows;
• Oversee and verify key reconciliations to ensure accuracy of financial data;
• Ensure timely financial data and reports are available to support senior management decision making;
• Lead key human resource functions;
• Ensure a clear recruiting process is in place and that hiring managers receive support in sourcing and shortlisting candidates for new roles;
• Set up new employees for success through comprehensive training and on-boarding;
• Develop and support company-wide performance management processes;
• Ensure proper HR compliance and record keeping;
• Develop and lead a high performing finance and HR team;
• Invest in coaching and development of your team, taking advantage of opportunities to grow team members’ responsibilities and keep pace with company growth;
• Maintain a high-performance culture, rewarding outstanding accomplishment;
• Hire and coach new talent into the finance & HR teams in line with the company’s expansion strategy

Qualifications for the Finance & HR Manager Job

• Be a strong leader, and posses at least 3 years’ experience managing individuals in finance, accounting, HR and/or admin roles;
• Have a proven track record of motivating and developing your direct reports;
• Have at least 3 years’ experience in a finance role, including deep professional knowledge of finance and accounting, including issues of compliance and control;
• Posses significant exposure to HR administration and a working knowledge of labor regulations;
• Be highly organized and attentive to detail, and have a passion for bringing order through systems and processes;
• Have an entrepreneurial streak and have drawn energy from working in a young company, start-up environment or other environment of rapid growth and change;
• Enjoy working on multiple diverse projects and tasks simultaneously;
• Thrive when you are able to take initiative, you are considered very self-managing and do best in an environment where you are given high-level goals and take initiative to achieve them;
• Be confident in your own ability to perform and inspire others to perform, and you are eager to take on responsibility for a key team within our company;
• Find the prospect of being rewarded according to your ability to grow a team extremely motivating;
• Possess a strong analytical toolkit, and you frequently apply quantitative analysis to decision-making.

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Marketing Executive Job Responsibilities

Marketing

• Develops content for marketing initiatives, email campaigns, social media and website copy.
• Plan firm’s sponsored seminars/events by identifying, assembling, and coordinating requirements; establishing contacts; developing schedules and assignments; coordinating mailing lists.
• Executes tactics of marketing plans for service lines and industry groups.
• Researching the market and identifying potential target customers.
• Attending industry events in order to generate business leads.
• Analyzing and investigating price, demand and competition.
• Devising and presenting ideas and strategies.
• Promotional activities.
• Compiling and distributing financial and statistical information.
• Writing reports.

Business Development Support

• Generating business leads and following up on sales opportunities.
• Cold calling potential customers and setting up meetings.
• Following up swiftly on sales enquiries and sending out information.
• Working closely with the team in Mauritius to develop new business.
• Building a sales pipeline to ensure a constant stream of sales.
• Progressing towards activity targets and KPI’s set by the Marketing Manager.
• Following up with past clients and cross selling products.
• Providing assistance to other members of the sales team.
• Following up on leads generated by other departments.
• Investigating and resolving queries from customers.

Qualifications for the Marketing Executive Job

• Bachelors degree in engineering but with a Marketing specialisation or MBA.
• Ideal candidate must be confident in a selling environment.
• Excellent verbal and written communication skills.
• Strong organizational and follow-up skills.
• One year experience in marketing.

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Publicist Job Responsibilities

• Responsible for building and protecting the brand’s image in the press and public eye
• Creation and implementation of PR strategies
• In charge of all public relations activities
• Ability to perform the essentials of communication; Writing press releases, planning and presiding over press conferences, booking and handling media tours (globally), drafting blog posts for the website and updating the brand’s bio & press kit)
• Manage media pluggins (radio & Tv, blogs and Magazines and other prints)
• Updating media contacts across the world
• Oversee press pictures and other related promo materials.

Requirements for the Publicist Job

• Must have at least a diploma or Degree in public relations
• 4+ years of experience in PR with network to prove, background in the media industry(media agency or company) is an added advantage
• A background in the entertainment industry is an added advantage
• Must have worked with a reputable company
• Must be passionate about PR, focused, willing and ready to learn on job
• This is a full-time position that is open to all nationalities
• Must have flexible working hours and able to work overtime (including late nights weekends, holidays)
• Should be open-minded, creative, quick thinker and a team player
• Must have the ability to lead and work with no supervision
• Must have the capacity to work under pressure
• Must be eloquent in both verbal and written communication preferably in English and Kiswahili but the ability to speak and write in any foreign language e.g Spanish, Portuguese, French is an added advantage.

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Job Description

We are recruiting a Management Accountant role to join our team in  Nairobi, Kenya. This is a multi-faceted role that will require a dynamic, pragmatic but extremely organized individual to assist with preparation of financial statements, cash management, supplier management and all aspects of management accounting for our local entities.

About the Team

We operate in frontier markets that also hold immense investment opportunities. Our team is a unique group made up of people who are genuinely excited by the opportunity to make a difference in some of the most challenging yet exciting markets in the world.

Team members come from diverse backgrounds, but share several qualities: curiosity, humility, integrity, a drive for excellence, and a bias for action.

Senior Management Accountant Job Responsibilities

Management Accounting

• Process payments and ensures that all approved payments are made accurately and on a timely basis
• Ensures that all payments have adequate supporting documents that correct payment voucher numbers and budget codes have been allocated accurately, and that all necessary authorizations have been obtained
• Performs reconciliations of transactions involving suppliers and other service providers
• Updates and maintains the CB’s computerized financial accounting systems
• Under the guidance of the Director of Finance and Operations, prepares management accounts for the local entities
• Prepares bank reconciliations and maintains a complete file on the monthly financial transactions

Audit and Tax Compliance

• Assists the DFO in the preparation of the accounting for the annual audit reports
• Assists in the submission of VAT and withholding VAT for all our entities
• Manages the accounting for withholding tax for all suppliers and submission to tax authorities
• Facilitates the submission of all statutory deduction payments

Budgeting

• Assists the DFO with the development of annual administration budgets and forecasts
• Maintains the budgetary tracking reports and provides budget/ actual variance reports

Office Inventory/ Insurance

• Receives all inventory items from suppliers, verifies such deliveries against approved orders, and ensures such items are safely and securely stored
• Assists in the maintenance of contracts database and ensuring that this is well updated

Administration

• Updates the fixed assets register and accurately tracking disposal and acquisition of new assets
• Assists in managing renewal service contracts for all the regional offices

Criteria For Success

We seek highly motivated people with outstanding credentials and a strong record of professional accomplishment. In addition, we place high value on: flexibility, resourcefulness, responsibility, independence, energy, and self-confidence. Successful applicants will demonstrate:

• A proven ability to think analytically and critically
• An action -oriented, a self-starter, can work independently, as well as in teams
• Exemplary communication skills, both oral and written in English
• Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously
• Strong time management proficiency
• Sound, mature judgment and integrity
• Personal qualities of humility and capacity for self-reflection
• Commitment to CB’s mission and core values of equity and fairness, diversity, voice and participation, knowledge and creativity, humility and respect, and honesty and integrity

Requirements for the Senior Management Accountant Job

• University degree in an area related to Finance, Accounting, Business Administration or its equivalent
• Certified Public Accountants of Kenya (CPA), is a plus
• Minimum 3 years related working experience with at least 2 years’ in International organization
• Knowledge of accounting systems, financial reporting and internal methodologies
• Able to manage a diverse workload with competing priorities
• Ability to maintain the integrity of confidential financial and personnel information
• Computer proficiency in: MS Word, Excel, PowerPoint and ability to learn new applications quickly.
• In-depth experience with ERP systems (such as Deltek, Sage, Quickbooks and Pastel will be an added advantage
• Ability to maintain high performance standards with attention to detail. Excellent interpersonal skills and ability to work as a team member in a multi-cultured environment
• Ability to conduct oneself in a professional and courteous manner
• Ability to work with flexibility, efficiency, enthusiasm, and diplomacy both individually and as part of a complex team effort

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Job Description

We are looking for an experience Project Manager who will manage the overall responsibility for projects type L1, L2 in all respects i.e. cost, time, quality and scope of obligations.

This person will also manage project within the framework of the budget, time schedule, quality and scope, contributing to the overall sales result and customer satisfaction.

Project Manager Job Responsibilities

• Overall responsible for project execution and provide project leadership to deliver project result
• Secure project deliverables according to project agreement (the contract) and act according to responsibilities in the project charter
• Breakdown and plan the project into phases and fulfill the plan and project milestones in time and in full according to budget
• Drive productivity in project through utilization of global reusable solutions, processes and tools (PCEQ and OFCE, project governance, risk management etc.)
• Manage scope changes and issue variation orders (VO´s)
• Secure project communication and documentation according to project communication plan
• Provide lesson learned and providing input to improvement or development of processes and tools

Short Description

• A degree in Engineering (Project Management)
• Minimum of 5 years working experience in Project Management
• Fluent in English and French is nice to have
• Computer skills (MS Office, SAP)
• Willing to travel – valid driver’s license and passport.

Additional Info

We need someone senior and who can manage different senior stakeholders

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Logistics Manager Job Responsibilities

• Overall in charge of Company operations and logistics in company projects
• Acts as the Company’technical projects team leader
• Acts as the project manager for assigned projects
• Has an essential role in ensuring Company Health, Safety and Environment soundness and promoting a safe culture through out the Company
• Team Leader for Logistics and Operations related bid works
• In charge of logistics/ operations related clients’engagement, scheduled operational meetings and feedback provision
• Leads in departmental financial budget formulation and review
• Leads in departmental training and development of self, direct reports and other departmental personnel
• Carries a business development role and acts as a Company’ business ambassador
• Overall in charge of the Company’ fleet (land transport, lifting solutions, Technical services and special projects)
• He is responsible for coordinating activities and keeping management informed on all aspects of Company’ project planning and implementation including providing necessary reporting and documentation
• Together with other operations supervisors, the LM ensures quality and efficient delivery of services and supports compliance with all legal/ regulatory, industry, contractual, accreditation and statutory requirements
• Develops policies, procedures and work instructions for logistical activities
• Builds strong and effective relationships with the internal teams and other corporate personnel
• Work as needed with cross-functional teams such as HSE,HR and Finance
• Develops and maintains strong and trusting client relationships at all levels with both active accounts and prospects. In charge of Customer satisfaction surveys relating to Company operations and logistics projects
• Supports and maintains service quality standards, policies, practices and work instructions
• Promotes and champions Company’ operational excellence though proper planning, execution, follow through and customer satisfaction
• Team leader in departmental loss prevention and team member in operations and logistics incidents investigation
• In charge of departmental Corrective, Preventive and Improvement (CPI) management and closure follow-ups
• Leads in departmental internal and externalpresentations (including preparation of the same)–business,contractual, compliance, etc.
• In charge of departmental HSE, contractual and regulatory statistics maintenance and record keeping.
• Any other responsibilities as assigned by the Managing Director(Supervisor).

Financial Responsibilities

• Assist to determine means of improving efficiency and reducing costs where possible,investigate and take corrective action when required
• Involved in the planning of manpower and equipment requirements to ensure that the company maintains cost effective resources which are applied optimally.

Organisation Continuous improvement Responsibilities

• Ensure all duties and responsibilities are performed within the requirements and guidance of the company QMS process
• Ensure that resources assigned to the Logistics / Operations department are used properly and maintained in their best condition
• QMS process lead.

Qualifications for the 

• Must have an Engineering Degree qualification from a recognised institution
• Minimum 5 years’experience in a logistics or operations function at managerial level with a medium to large logistical solutions provider
• Thorough knowledge and understanding of logistical operations

Preferred:Working in a senior operations or logistics position in a company that provides the whole Logistical chain, with a mix of movement of sensitive materials and equipment as well as lifting solutions.

Experience/Competence

• At least 3 years in a senior position with a reputable employer
• Experience in Data compilation and set up
• Possess good interpersonal skills
• Ability to communicate effectively at all levels
• Effective negotiating skills
• Effective decision making and analytical skills
• Proficiency in Microsoft office(word, excel, power point)
• Cross cultural working ability
• Ability to interact with government agencies, corporate bodies and company personnel at all levels.

Preferred :4 years experience at a senior position with a reputable employer.

Personal Qualities

• Personable and approachable person
• Ability and eager to learn and to develop
• Ability to meet deadline or work under pressure
• Independent thinker
• Proactive person Preferred :•A Proactive and resourceful person in problem solving who carries themselves with high dignity and ethical standards