Job Opportunities at R4Kenya - 3 Positions

Sales Manager Job Responsibilities

• Plans and directs the organization’s sales strategy from a business and technical perspective.
• Develop budget and projections
• Oversees discussions and sales with sponsors and agencies and negotiates agreements with outside.
• Identify trends and insights, and optimize spend and performance based on the insights.
• Brainstorm new and creative growth strategies.
• Utilize strong analytical ability to evaluate end to end customer experience across multiple channels and customer touch points.
• Evaluate emerging technologies . Provide thought leadership and perspective for adoption wher appropriate.
• Finding out who controls the advertising budget in target organizations and contacting them .
• Prepare & deliver sales presentations to new and existing clients
• Prepare promotional plans sales literature ,media kits and sales contract.

Qualifications for the Sales Manager Job

• At Least 5-10 years experience
• Proven Sales results
• At least a Bachelor degree in Sales and Marketing or related field.
• Excellent mentoring, coaching and people management skills
• Strong business sense and industry expertise

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Receptionist Job Responsibilities:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answering screening and forwarding incoming phone calls
• Receiving and sorting daily mail
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Qualifications for the Receptionist Job

• Undergraduate degree in any business related field
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

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• Implements the procurement policies and guidelines; establishes and implements internal controls systems and procedures.
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Identify and recommend sources of procurement; interview potential suppliers; prepares and maintains database of approved suppliers
• Produces tender documents (e.g. Requests for Qualification, Invitations to Bids, Requests for
• Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, payment terms and other discounts, transportation costs, etc.
• Enters into negotiation of terms and conditions of orders under the guidance of Procurement Officer(s); obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval in line with delegated signature authority, and, if required, prepares submission for review and subsequent approval by the authorized official.
• Prepares PRO1Bs for duty free purchases, PRO1Cs for disposal of duty free items, form A’s for motor vehicle importation form C’s for motor vehicle registration. Liaises internally with Protocol office and externally with the clearing agents to ensure that imports are cleared at the earliest without incurring additional costs to the Centre.
• Assists in resolving issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received, demurrage; prepares and signs return to Vendor forms for unacceptable and/or damaged goods received.
• Verifies supplier invoices, proforma invoices and delivery notes/job completion forms, before submission to Finance for payment.
• Assists in the disposal of obsolete and surplus materials/assets.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, framework arrangements, etc. Ensures safe custody of the Purchase Orders, Quotations,
• Correspondence and any other accountable documents.
• Drafts a variety of correspondence.
• Performs other duties as assigned by supervisor

Qualifications for the Assistant Procurement Officer Job

• Undergraduate degree in any business related field,
• Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification.
• Member of KISM
• At least 2 years’ experience in a procurement environment
• Excellent interpersonal and communication skills
• Ability to coordinate, prioritize and organize workload
• Ability to meet deadlines and work under pressure with minimal supervision.
• Excellent project management skills
• Customer service oriented
• Strong negotiation skills