Head of Finance at AIC Health Ministries

To assist in the management of AICHM office finances including, logistics and human resources

Head of Finance Job Responsibilities

Finance

• Perform day to day accounting operations and financial management functions
• Ensure compliance of both international and internal financial standards
• Prepare annual financial budgets
• Receive and record income;
• Make and record payments;
• Transact bank account deposits and withdrawals;
• Oversee the petty cash and the cashier responsible for operating the petty cash;
• Reconcile cash monthly and whenever else required;
• Reconcile all bank accounts monthly and whenever else required;
• Generate invoices monthly and as appropriate;
• Maintain records of debtors and creditors;
• Calculate and prepare payroll, including statutory deductions;
• Prepare income and expenditure statements monthly and whenever else required;
• Prepare a balance sheet monthly and whenever else required;
• Generate financial reports as requested;
• Prepare an annual budget before the end of October, and revise/update it as necessary; Supervise day to day accounting operations and financial management functions
• Ensure compliance of both international and internal financial standards
• Prepare annual financial budgets
• Monitor the financial expenditure of the office and projects against the budgets and inform the Programme Coordinator of the budget status for appropriate action.
• Banking: Obtain monthly bank statements and submit transfers

Logistics

• Prepare documents required to facilitate project operations, including Requests for Procurement, Requests for Quotations, Tender Evaluation Protocols, Purchase Orders, Contracts and other related documents
• Manage and maintain updated inventory of assets.
• Procure office and projects supplies and equipment
• Ensure that office equipment is adequately maintained and functioning

Administration

• Draft correspondence, follow up and respond to queries on office matters.
• Ensure that all operations are compliant with the local laws and regulations
• Assist in preparing and organizing of meetings/seminars, workshops; make all logistical arrangements for meetings and workshops
• Maintain confidentiality in all aspects of client, staff and agency information.
• Other administrative tasks within the office as required.

Qualifications for the Head of Finance Job

• Bachelor of Business Administration, Masters Degree will be an added advantage
• Must be CPA K
• Minimum of five years’ experience in finance
• Familiarity with MS Word, MS Excel required. Familiarity with computerised accounting packages an asset.
• Fluency in English and Kiswahili;