Job Openings at Duma Works - 7 Positions

Duma Works is recruiting a Dispatch clerk for one of our clients in Limuru, a leading manufacturer of dairy products.

Dispatch Clerk Job Responsibilities

• Pack the orders efficiently and quickly in dispatch to ensure cars can leave on time.
• Ensure the orders are packed according to the car dispatch schedule.
• Make sure you have all the stocks of all items in dispatch liaising with the production team to get what you need the day BEFORE you need it to pack.
• Assist where necessary in the weekly stock take of the inventory in dispatch.
• Manage rotation of stock and manage FIFO (first in first out) of dispatch to ensure you sell the older stock first.
• Make sure dispatch walls and floor are cleaned and sanitized weekly.
• Adhere to all HACCP and ISO requirements for dispatch.
• Keep the area around dispatch clean and free from paper on the floor dropped in the packing process.
• Make sure all tables are cleared after packing.
• Ensure you have dry ice at all times and liaise with the office manager if running low.
• Be responsible for ensuring that the quality of the goods is maintained at the highest possible standards for the customer. You are the final check of items so ensure there are no loose vacuums, incorrect labels and dirt on the cheese.
• Dispatch of items in a timely and efficient manner to ensure effective, safe, accurate dispatch and ensure accurate and timely completion of vehicles being loaded.

Requirements for the Dispatch Clerk Job

• Form 4 leaver
• Fluent in English and Swahili
• You reside near Tigoni, Ruaka, Banana, Limuru, Ndenderu, Kiambu or Kikuyu and must be willing to relocate to Tigoni.
• 1-2 years experience in a similar role
• High standards of hygiene
• Must be honest

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Company Overview

Acacia Innovations Ltd. is a start-up which provides environmentally friendly and cost-saving cooking and fuel solutions.

They are seeking a full-time, high-level sales executive to bring in orders from schools, hotels and restaurants for Kuni Safi briquettes, a cost-effective and eco-friendly alternative to firewood made from sugarcane waste. Kuni Safi is nearly smokeless and lasts for up to 4 hours.

It is twice as efficient as firewood, thereby helping customers save up to 50% on their cost of fuel. Acacia Innovations has supplied over 100 schools, hotels, and restaurants with Kuni Safi to date.

Job Overview:

We are seeking a mature, sophisticated, and experienced sales executive to grow their sales of Kuni Safi briquettes. This position is well suited to someone with extensive institutional sales experience and a professional network. Sales executives will work mostly in the field, with office work limited to customer phone calls and reporting.

The ideal candidate should have a strong track record of meeting sales targets and be highly motivated, target-driven, and a persuasive negotiator.

Responsibilities

• Generate leads and cold-call leads provided by company; educate potential customers about Kuni Safi.
  
  • Identify schools, restaurants, hotels, and hospitals with large consumption of firewood.
  • Contact potential institutional customers by phone, email, or visit.
  • Perform simple demonstrations of Kuni Safi briquettes (with assistance from Kuni Safi staff)
• Actively solicit orders with a starting target of 20+ tonnes per month (5-15 institutional customers)
  • Negotiate purchase orders according to pricing requirements.
    Ensure that all institutional customers understand the terms of the agreement and payment
  • Secure orders and communicate all orders received to the company.
  • Assist in the collection of payment as necessary.
• Maintain thorough communication with Acacia Innovations staff and potential customers.
  
  • Track all potential customers and closed deals on the templates provided by Acacia Innovations.
  • Respond in a timely manner to all phone calls within 12 hours and emails within 24 hours.
• Contribute to sales strategy and develop new sales channels.
  
  • Recommend improvements to the sales strategy and process to the CEO.
  • Exercise creativity in the sales process to improve your conversion rate.

Qualifications

• Strong track record in sales- demonstrable results of meeting 80-100% of sales goals per month, as
  confirmed by your references
• 5+ years of experience selling to large institutions, ideally schools and/or hotels
• Existing professional network of school/restaurant/hotel owners and administrators
• Excellent at sales mathematics and comfortable discussing pricing and cost savings
• High confident and presentable
• Strong and persuasive negotiator
• Able to work independently; highly motivated
• Target-driven; able to realistically set and meet goals
• Excited to work for a start-up and contribute to building a new sales strategy
• Excellent and professional verbal and written communication abilities
• Competent at basic computer and internet programs including Google Drive, Microsoft Word and Excel
• Interest in improving people’s lives and our environment
• Fluent in English and Kiswahili
• Valid driver’s license; own car preferred but not required

What We Offer:

• Excellent prospects for career growth with a high-potential start-up
• Flexible working hours and locations
• An opportunity to create professional contacts and interact with high-level decision makers
• A chance to make a positive impact while generating significant income

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Job Description

Reporting to the Managing Director you will be required to directly supervise the finance, commercial and stores & procurement departments.

You will also be required to take initiatives and give key input and take various responsibilities in the company’s overall administration and operations.

Other key tasks include internal audit, MIS, budget management, cost benefit analysis, forecasting needs, securing funding and being an integral member in the decision making process for further investments / projects.

Company Secretary Job Responsibilities

• Assist in performing all tasks necessary to achieve the organization’s mission
• Train the Finance Unit and other staff on raising awareness and knowledge of financial management matters
• Work with the MD on the strategic vision including fostering and cultivating stakeholder relationships on city, regional, and national levels, as well as assisting in the development and negotiation of contracts
• Participate in developing new business, specifically: assist the MD in identifying new funding opportunities, the drafting of prospective budgets and determining cost effectiveness of prospective service delivery
• Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent audits
• Detailed audit of operational budgets and work closely with MD to ensure success through cost analysis support
• Oversee the management and coordination of all fiscal reporting activities for the organization including: organizational revenue/expense and balance sheet reports, reports to financial institutions, development and monitoring of organizational and contract budgets
• Oversee purchasing and payroll activity for staff and workers
• Develop and maintain systems of internal controls to safeguard financial assets of the organization
• Oversee the coordination and activities of independent auditors ensuring all audit issues are resolved, and all compliance issues are met, and the preparation of the annual financial statements is in accordance with statutory requirements
• Attend Board and Subcommittee meetings; including being the lead staff on any Audit/Finance Committee
• Monitor banking activities of the organization. Ensure adequate cash flow to meet the organization’s needs
• Oversee the production of monthly reports and financial statements and cash flow projections for use by Executive management and Board of Directors
• Oversee Accounts Payable and Accounts Receivable and ensure a recovery plan is in place for problematic debts
• Maintenance of the inventory of all fixed assets and the fixed asset register
• Oversee all statutory liaison, requirements and implementation
• Oversee the preparation of strategic operational administration manuals
• Preparation of systems for an eventual transition to an enterprise resource platform
• Coordinating and attending board and committee meetings and drafting minutes
• Serving as a liaison for directors, officers, and shareholders
• Directing the activities related to the meeting of shareholders
• Maintaining key corporate documents and records
• Supervising stock transfers
• Ensuring compliance with laws and regulations, and;
• Tending to various other tasks either unique to a company or simply “as assigned”

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Job Responsibilities 

• Will ensure efficient flow of output by various departments through supervising, reviewing and guiding personnel.
• Brainstorming with senior staff and management to create new business strategies.
• Identifying services that would appeal to new / existing clients.
• Managing Company and Client expectations.
• Attending networking events, Reading Publications and Attending Seminars on Industry trends to aid in keeping abreast with changing trends.
• Negotiating Contracts and Preparing Proposals following Company guidelines.
• Building Trust/loyalty and long-term relationships with staff and client.
• Cultivating positive interactions and relationships with junior staff, team leaders and manager to evaluate sales strategy and results.
• Motivating team members to exceed expected goals and client expectations.

Qualifications

• CPAK, CPSK and Relevant Degree preferably in a Finance discipline.
• Proficiency in using accounting software’s e.g. QuickBooks, Sage, Pastel
• 5 Years’ experience
• Audit background will be an added advantage

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Responsibilities

• Creating compelling copy across emails, social, blog, the website and ad-hoc materials
• Create content calendar of compelling, dynamic stories on priority social channels (Facebook, Twitter, and Linkedin)
• Research into social SEO strategy
• Own and champion the social media and blog calendars, updating key business stakeholders on activities, results, wins, losses and learns
• Provide ongoing analysis, key insights and recommendations to optimise performance of social media and re-inform various areas of the business
• Oversee influencer outreach program by identifying relevant handles and engage in social conversation, working with talent to nurture relationships and produce exclusive content
• Stay abreast of the editorial and social media landscapes, developments, trends and competitor activity
• Maintain a thorough knowledge and understanding of the brand’s product, customer and policies
• Work alongside marketing and Caliber team to plan and execute all email messaging

Qualifications

• Outgoing, very driven individual with positive hardworking attitude
• Highly organized, with project management skills
• Excellent work ethic
• Comfortable with social media a plus
• Ability to write technical articles and blog posts
• Ability to organize workshops, seminars
• Data and metrics driven – ability to measure impact
• Passion for social media content creation, copywriting and reporting
• Excellent grammar, spelling and attention to detail
• Extremely well organised, methodical, and efficient
• Self-motivated and proficient at managing multiple projects simultaneously in a fast-paced and changeable environment
• Awareness of developments and trends in social media space
• Experience using analytics or tracking tools
• Some art direction/photography experience desirable

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Job Responsibilities

• Manage day-to-day office operations
• Support other staff members as needed
• Other duties as assigned

Qualifications

• Minimum 1 year of experience in an office setting
• Diploma in Secretarial duties or any other related field
• Strong ability to communicate effectively in English, both verbally and in writing
• Mastery of MS Office Suite, specifically Excel and Word.
• Ability to organize receipts, documents, and information from multiple sources
• Ability to effectively write reports, maintain documentation, and complete required forms
• Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times

Job Requirements

• Should be good communicator
• Should be well conversant with Microsoft office
• Should be able to maintain a good follow up on all outstanding items
• Should be able to prioritize work well
• Should have good oral and written skills
• Should be a good listener
• Be able to multitask

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Job Responsibilities

• Ensuring timely supply of products to outlets in good time and conditio
• Collecting and returning cash from sales when necessary
• Returning delivery documentation in good order and in good time
• Ensuring that vehicles are clean, fueled and in good condition
• Keeping track of the vehicles mileage, service and inspection
• Collecting milk in good time and testing milk with the help of another Grader
• Loading orders in on the vehicles communicating to management any problem that may occur
• Keeping HACCP records – vehicle cleaning Log
• Performing any other duties assigned

 Requirements

• Form four leaver
• Clean driving license class BCE
• 3 years driving experience
• No criminal record
• Clean traffic history
• Good knowledge of Nairobi roads
• Attention to detail and able to follow instructions
• High level of personal hygiene
• Reside in Ruaka, Banana Hill, Ndenderu, Kiambu, Kikuyu, Limuru or Tigoni area and must be willing to relocate to Tigoni.