Job Openings at DAI Kenya - 2 Positions

Background:

NIWETU is a USAID-funded four-year (August 2016 through August 2020) project with a goal to reduce violent extremism (VE) among at-risk individuals and communities in Kenya. NIWETU aims to strengthen Kenyan communities’ and government institutions’ motivation and capacity to take the lead on countering violent extremism (CVE) by building the capacity of and fostering strong relationships among individuals, communities, and civil society and county and national government actors.

NIWETU works in Garissa, Isiolo, Mandera and Wajir counties. The Program Development Officer is NIWETU’s primary program representative at the County level. NIWETU will appoint one Program Development Officer in each County.

Responsibilities

• Lead all NIWETU strategy, programming, and relationships with Government and partners in the County.
• Act as the Head of Office, and oversee the County Community Mobilization Officer’s activities.
• Technically supervise the CMO in coordination with the program team.
• Work closely with the program team to develop concepts under NIWETU’s tasks, including sub-grants to local organizations, and support to government. Manage the implementation of County level activities through the activity cycle.
• Ensure that all operational functions follow contractual terms and conditions, DAI policies and procedures, USAID and other relevant U.S. Government regulations.
• Provide regular situational awareness, and updates on changes in context and opportunity, feeding into strategy shifts, and programming priorities.
• Represent NIWETU in external meetings and forums such as coordination and partnership building meetings with Government representatives, civil society, and community representatives.
• Support the monitoring and evaluation team and partners in program monitoring, evaluation and learning.
• Lead regular bi-weekly reporting from the County.
• All other duties as assigned.

Qualifications:

• Excellent relationships and network with government, civil society and communities in the selected County.
• Degree in Peace Building, Social Sciences or any other related field.
• Minimum five (5) years of relevant experience in similar roles.
• Self-driven and able to deliver results with minimum supervision.
• Highly developed analytical skills, including the ability to co design targeted activities to positively affect desired CVE outcomes with at-risk individuals and communities.
• Excellent interpersonal, verbal and written communication skills.
• Good organization and coordination skills.

go to method of application »

Primary Duties

The Procurement and Local Subcontracts Officer(s) will play a pivotal role in ensuring integrity, fairness, and openness in procurement processes as well as adherence to policies, procedures, and controls. The main responsibility for this position is to conduct procurement of goods and services. The position requires relevant work experience in the field of procurement and contracting across a variety of industry sectors, contract management, managing interpersonal relationships and communication, and investigating/following up on vendor issues. The position requires knowledge of the Federal Acquisition Regulations (FAR). The Procurement Officer will be responsible for gathering complete procurement related backup documentation and auditing prior to submission to Finance Team. He or she will develop and release solicitations, and conduct price/cost/reasonability analyses, as well as perform any other related duties as assigned. The Procurement and Local Subcontractors Officer will be focused on WASH infrastructure procurements.

Essential Duties

• Audit
  • Prepare complete backup documentation for procurement purchases & submit to project’s Finance Team
  • Conduct daily reviews of procurement related backup documentation to ensure completeness, accuracy, and compliance
  • Assist and collaborate in external or internal audits as necessary
• Policies & Procedures
  • Ensure adequate procurement competition is achieved, as per DAI policies and procedures
  • Ensure DAI/USAID and FAR policies, and procedures are followed and enforced
  • Help other project staff become more familiar, and understand, the DAI policies and procedures as related to procurement
  • Procurement Management Systems
  • Maintain electronic procurement records & files in various DAI’s system platforms
  • Help DAI staff understand the use of procurement systems as necessary
• General Acquisition & Procurement Responsibilities
• Solicit bids and quotes from vendors in adherence with policies & approved requisitions and quarterly procurement plans
• Monitor, track and expedite all project procurement activities and delivery status of goods/services
• Gather current pricing information independently
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications
• Assist project staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process
• Prepare cost evaluation data, and source selection documentation for review and approval
• Ensure procurements are approved by the required DAI authorities, and/or client approvals are received, before awards are made
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Maintain procurement file system in DAI’s procurement system (TAMIS)
• Analysis of proposals on cost saving, reduction strategies, reasonability & allow ability in the project
• Preparation of Purchase Orders (PO) and contracts in and outside TAMIS Pro, preparation of BPAs for contracting of services, vendors’ and buyers’ profiles creation in TAMIS Pro and develop and manage roster of suppliers
• Prepare and present reports on procurement status, updates to project management.
• Carry out other duties and responsibilities as directed
• Supervisory Responsibilities
  • The Procurement and Local Subcontracts Officer(s) will have no supervisory responsibilities.

Qualifications

• Bachelor’s degree in Business Administration or related field. A Master’s Degree in Procurement is preferred.
• 5+ years of relevant experience and progressive responsibility in procurement in an organization
• Minimum 2 years’ experience working in a procurement role for USAID funded projects
• Experience with the procurement & acquisition aspects of USAID funded projects, including a demonstrated understanding of applicable procurement-related USG & Federal Acquisition
• Regulation (FAR) regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive demands & inquiries
• Proficiency using Microsoft office suite, and other relevant software
• Demonstrated strong problem solving skills as well as exceptional customer relations (both internally & externally)
• Excellent organizational skills with a willingness to take initiative and be proactive in the procurement process
• Ability to manage and prioritize multiple concurrent bids
• Excellent communications and ability to relate to people at all levels of an organization and of different multi-cultural backgrounds
• Extremely well organized and self-directed individual with sound technical skills, and analytical ability
• Fluency in English is required
• Experience working in infrastructure projects is preferred

Base of Operations

Nairobi, Kenya with travel to project activity sites as needed.

Reporting

The Procurement and Local Subcontracts Officer(s) will report to the Procurement Manager.