Career Opportunities at Kenya National Trading Corporation - 6 Positions

Job Description

The Corporation is seeking for qualified and competent individuals to fill the following vacant positions: HUMAN RESOURCE OFFICER – SALARY SCALE 4 –

JOB REF: HR/HRO/12/2017

Reporting to the HR and Administration Manager, the successful candidate shall be responsible for effective provision of Human Resources Management support in matters of policy compliance and operations in line with the Corporation’s strategic mission, vision and corporate values.

Duties and Responsibilities:

• Coordinate staff appraisal process within the Corporation Participate in the recruitment exercise within the Corporation Liaise with the Legal department is addressing staff welfare issues with significant legal implications
• Initiate review of and implementation of various policies and manuals related to staff development, remuneration and reward, staff welfare, resourcing, administration, resources/facilities management
• Continually assist department heads and others staff in interpreting relevant internal and external
• Participate in staff transfer processes Administer policies and procedures regarding medical and insurance and other benefits
• Monitor alignment of the departments activities in line with the Corporation’s strategy
• Arbitrate on disciplinary issues
• Ensure that the Corporation staff are in a position to enable it achieve its objectives through overseeing recruitment, staff development and performance management both at policy, planning and implementation levels in liaison with other Departments
• Carry out remuneration administration to ascertain adequate staff motivation and performance
• Coordinate employee development initiatives, employee assistance programs, organization development interventions, due process approaches to problem solving and regularly scheduled communication Maintain safe custody of all staff confidential information
• Participate in preparation and development of departmental budget.
• Participate in payroll management and development
• Responsible for specific physical assets assigned to the department
• Plans, assigns and monitors work to department’s staff under his/her supervision
• Appraises and evaluates departmental staff under his/her supervision

Educational Qualifications and Professional Qualifications

• Bachelors Degree in Human Resources Management or Social Sciences or any art related art subjects with Higher National Diploma in Human Resources Management
• Member of the Institute of Human Resource Management (IHRM)

Working Experience

• At least five (5) years experience in Human Resources Management with at least two (2) years at supervisory level in a busy environment

Competencies and Skills

• IT proficiency Analytical skills Specialized HR and administration skills Decision making, problem solving, administrative and coordination skills Supervisory, communication and interpersonal skills People management skills Networking and relationship building skills. Action oriented

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Job Description

LEGAL ASSISTANT – SALARY SCALE 6 – JOB REF: HR/LA/12/2017

Reporting to the Legal Officer, the successful candidate shall be responsible for providing administrative assistance in the legal department including documentation, asset management, follow-up on insurance claims, lease administration, contract administration and property maintenance.

Duties and Responsibilities:

• Drafting of contracts, leases, court pleadings and other legal instruments
• Providing safe custody of Corporation’s documents, other records and securities
• Participate in meeting with legal implications Draft status reports on court matters affecting the Corporation
• Monitor and keep track of all documents and reports generated within the Legal Services section
• Ensure that all documents, records and files are well labeled as per the procedures in KNTC
• Collect and archive all documents whose usage is not regular
• Classify and catalogue all the records.
• Respond to all staff requests for retrieval of documents in legal archive.
• Carrying out the maintenance of departmental files Keep track of physical assets assigned to the Corporation
• Perform any other duties as may be assigned from time to time

Educational Qualifications and Professional

• Qualifications Bachelors Degree in Law (LLB)

Working Experience

• At least (2) years experience in a legal set up/institution

Competencies and Skills

• Good administrative and coordination skills Knowledge in legal records management IT proficiency
• Legal Records management skills
• Communication skills
• Interpersonal skills
• Due diligence and attention to detail

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Job Description 

SUPPLY CHAIN ASSISTANT – SALARY SCALE 6 – JOB REF: HR/SCA/12/2017

Reporting to the Procurement Officer, the successful candidate shall administrative assistance to effectiveness of the KNTC Procurement process in line with the existing internal policies and that the policies in adaptable to the changing business environment.

Duties and Responsibilities:

• Assist in development and implementation of integrated and supportable Procurement plan, strategies and procedures.
• Participate in sourcing suppliers, procurement, quality assurance, financial, logistics & warehouse management activities
• Consolidate and compile procurement requirements from user departments, draft tender documents and create, update and maintain vendor database.
• Participate in sourcing suppliers, procurement, quality assurance, logistical and warehousing management activities
• Participate in continuous improvement and development of the Supply Solutions product
• Create appropriate relationships with representatives of customers, suppliers and other relevant external bodies
• Consolidate, compile and evaluate procurement requirements from client departments
• Undertake competitive acquisition of goods and services
• Build effective and structured relationships with internal and external customers.

Educational Qualifications and Professional Qualifications

• A Bachelors degree in Supply Chain Management
• Member to KISM

Working Experience

• At least two (2) years experience in Purchasing and Supply Chain Management

Competencies and Skills

• IT proficiency
• Analytical skills
• Knowledge of Procurement and Disposal Act and Regulations of Kenya Communication skills
• Interpersonal skills

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Job Description

SALES & MARKETING MANAGER – SALARY SCALE 2 – JOB REF: HR/SMM/12/2017

Reporting to the Managing Director, the successful candidate shall be responsible for providing strategic management of sales activities, plan, direct and coordinate marketing of the Corporation’s products and services to ensure targeted profitability, corporate visibility and service delivery is achieved.

Duties and Responsibilities:

• Lead the Sales team in devising and implementing the weekly action plans and strategies
• Provide performance feedback for Sales and Marketing Staff
• Oversee market research on new products, potential suppliers and regional market trends to inform the sales and marketing strategies
• Lead the prospecting for new customers and suppliers and organize meeting with prospects
• Commission market research and advise on the sales opportunities and pattern to facilitate the proportioning of goods supplied to certain regions by ensuring that the demand and consumption patterns are considered
• Provide insights on competitor activities as well as daily prices of goods
• Coordinate sales activities through monitoring performance and facilitating any necessary support
• Negotiate sales contracts and partnerships with key stakeholders
• Ensure the implementation of sales schedules and policies
• Ensure effective facilitation of stock transfers to depots and across depots
• Analyze weekly sales data from the depots
• Assess sales performance against targets and recommend remedial measures for implementation
• Coordinate receipt of orders from depots and organize deliveries Using market research data, facilitate the proportioning of goods supplied to certain regions by ensuring that the demand and consumption patterns are considered
• Oversee the monitoring market and competitor activities Oversee the preparation and development of departmental budget Approve and monitor departmental expenditure Provides oversight for all departmental physical assets
• Plans, assigns work, monitors work and appraises departmental staff Contributes to strategic, operational and financial decision making in the Corporation

Educational Qualifications and Professional Qualifications:

• Bachelors Degree in Commerce of (Sales and Marketing) or Business Administration (Marketing)
• Masters Degree
• Marketing Option Certification from Chartered Institute of Marketing (CIM)
• Membership to Marketing Society of Kenya

Working Experience:

• At least eight (8) years experience in Sales or Merchandising in a busy FMCG environment with at least (3) years at senior management level.

Competencies and Skills:

• Strategic skills Planning skills
• Specialized knowledge in marketing affairs
• Budgeting and financial management skills
• Administrative and coordination skills
• Decision making and problem solving skills Leadership skill
• Communication and Negotiation skills
• Interpersonal skills
• Networking and relationship building skills Action oriented

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Job Description

INTERNAL AUDIT MANAGER ( FINANCIAL AND SYSTEMS )– SALARY SCALE 3 – JOB REF:HR/IA/12/2017

Reporting to the Managing Director (administratively) and to the Board (functionally), the successful candidate shall be responsible for effective and efficient strategic leadership in the management of the Corporation’s internal audit function to ensure compliance to the set systems, policies and procedures.

Duties and Responsibilities:

• Manage operations of audit department to ensure achievement of set objectives and goals.
• Prepare and manage annual work plan and budget for audit department Risk facilitator for the organization Act as the Secretary to audit committee
• Review and advising the management on adequacy and effectiveness of internal controls Reviews systems established to ensure compliance with policies, plans, procedures, statutory requirements and regulations
• Review means of safeguarding assets and verify existence of assets.
• Review operations, programmes and projects to ascertain whether results are consistent with established objectives and goals and whether operations are being carried out as planned.
• Advise management on effective cost control and revenue maximization measures.
• Advise management on external audit queries Developing and reviewing audit manuals.
• Coordinate investigations as requested by management.
• Oversee preparation and development of departmental budget
• Approve and monitor departmental expenditure Provides oversight for all departmental physical assets Plans, assigns and monitors work to departmental staff
• Appraises and evaluates departmental staff
• Contributes to the Corporation’s development of strategic, operational and financial decisions

Educational Qualifications and Professional Qualifications:

• Bachelor of Commerce/Finance/Accounting/Economics
• Professional Accounting qualifications (CPA (K) or ACCA (UK)
• Certified Internal Auditor (CIA)

Working Experience:

• At least eight (8) years experience in Auditing practice with at least three (3) years supervisory experience

Competencies and Skills:

• Knowledge in IFRSs, ISAs and IASs
• Budgeting and Financial Management skills
• IT Proficiency Analytical skills Administrative and coordinating skills Decision making and problem solving skills Leadership, Communication, interpersonal, networking and relationship building skills Action oriented, professional independence and integrity

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Job Description

ICT ADMINISTRATOR – SALARY SCALE 3 – JOB REF: HR/ICT-ADMIN/12/2017

Reporting to the Managing Director, the successful candidate shall be responsible for overseeing effective and efficient implementation of ICT policy through proactive needs analysis, systems integration and efficient user support.

Duties and Responsibilities:

• Formulate, review and oversee the implementation of the KNTC ICT strategy, policies and procedures
• Oversee the evaluation, consolidation and facilitating the user needs and system functionality and ensuring that ICT facilities meet these needs Mentor and train new ICT support staff;
• Develop and implement system administration plans in accordance with the Corporation’s information technology needs
• Plan, develop and implement the ICT budget, obtaining competitive prices from suppliers where appropriate, to ensure cost effectiveness
• Manage network and communication systems performance and recommending continuous improvement
• Manage backups and appropriate storage
• Manage database and network administration and systemsResearch and facilitating the installation of new systems
• Oversee the development and/or acquisition of relevant software
• Ensure the smooth running of all ICT systems, including anti-virus software, print services and email provision Ensure that software licensing laws are adhered to
• Ensure the security of data from internal and external attack
• Provide users with appropriate support and advice Manage crisis situations, which may involve complex technical hardware or software problems; Plans, assigns and monitors work to departmental staff Appraises and evaluates departmental staff

Educational Qualifications and Professional Qualifications

• A Bachelors degree in Computer Science or Information Technology or a relevant degree CCNA, MCSE, LAN/WAN Certifications among other ICT Certifications

Working Experience

• At least five (5) years experience in ICT field with at least one (1) year at supervisory level

Competencies and Skills:

• Specialized IT knowledge Analytical skills Budgeting and financial management skills
• Administrative and coordination skills Decision making and problem solving skills Leadership, communication and Interpersonal skills
• Action oriented