Career Opportunities at Pan African Climate Justice Alliance - 4 Positions

Ref No: 017/2017

The adoption of the Paris Agreement and subsequent ratification by countries ushered in a new era in the international climate change dialogue processes, shifting the focus from negotiations to implementation. Coming with the Paris Agreement was the Nationally Determined Contributions (NDCs), a set of voluntary actions each country is supposed to undertake in their transition to low-carbon, climate-resilient green development trajectories.

This massive transition requires institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.

We practice what we preach. Our membership and employees uphold the highest level of commitment to the values of a just society espoused by our vision, mission, and objectives. And in broadening our outreach, we seek to increase our workforce by recruiting self-motivated individuals to fill the following vacancies.

Position summary: The incumbent will primarily be providing guidance to various programs and Project officers and consultants. The aim of the Position is to provide expertise and experience in key areas relevant for PACJA mandate, and provide a mentoring role to the Secretariat programme/ projects team. The role covers advice on project management and strategic plan delivery through quality control, timescale planning, process management and containing and managing risks. The successful candidate will play a pivotal role in the successful delivery and implementation of the PACJA strategic plan.

Job Responsibilities

Programmatic role (75%)

• Manage and coordinate the project activities, applying strategic planning, R B M a n d systematic coordination of project activities.
• Manage day-to-day project implementation and overall coordination of project outcomes.
• Ensure supervision, and proactive consultation with programme/ project t e a m ,
• Consultant(s), and ensure effective communication and coordination of projects delivery.
• Identify any support and advice required for the management, planning and control of the
• Project to deliver on the intended results.
• In close consultation with relevant finance department, ensure timely preparation and compilation of the monthly Work Plans and Progress and financial reports.
• Implementation of PACJA’s organizational strategy and the project work plans.
• Relationship building with partners, including Donors, Governments, the private sector and other NGOs to achieve the strategic objectives of the organization.
• Prepare reports on key project activities, issues and required action points, review reports and final review reports, and where applicable.
• Ensure the quality of outputs and results with optimal monitoring mechanisms; establish effective coordination, monitoring, information sharing and reporting systems.
• Assist in development of the gender mainstreaming strategy and ensure the mainstreaming of gender into all activities.
• Ensure proper professional relationships with relevant organs of PACJA, Donor partners, Governments and other stakeholders.
• Where applicable represent the organization in assignments, as assigned from time to time.

Communication, policy advocacy and Fundraising role (25%)

• Build and maintain exceptional relationships with policy makers (African Group of Negotiators, AMCEN & Governments ), counterpart coalition in both North and South, advocates in support of the online efforts
• Working with relevant staff and strategic partners and contact people in national platforms, design and implement outreach campaigns plan that mimics and supports overall Programme activities, including building robust and interactive website, organising webiners, and designing relevant action alerts to disseminate key information and data.
• Development of quality proposals

Qualifications]

• At least a master’s degree in development studies, Environmental Studies, Public Policy Analysis or any other related field.
• A minimum of 5 y e a r s project/programme management experience preferably from Coalitions with diverse membership, at National, regional or continental levels.
• Proven record of policy and advocacy experience in Africa.
• Experience working on climate change issues, including familiarity with and passionate about the United Nations Framework Convention on Climate Change (UNFCCC) and related processes
• Excellent conceptual and analytical skills and demonstrable ability to think strategically.
• Experience of managing donor relations and contracts.
• Full computer literacy and familiarity with e-presentation techniques and ability to operate with online web-based applications.
• Experience in project design, organizational and strategic planning processes.
• Strong interpersonal and management skills and Ability to establish effective working relationships in a multi-cultural environment
• Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
• Fluency in written and spoken English. Knowledge of French is desirable.

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The adoption of the Paris Agreement and subsequent ratification by countries ushered in a new era in the international climate change dialogue processes, shifting the focus from negotiations to implementation. Coming with the Paris Agreement was the Nationally Determined Contributions (NDCs), a set of voluntary actions each country is supposed to undertake in their transition to low-carbon, climate-resilient green development trajectories.

This massive transition requires institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.

We practice what we preach. Our membership and employees uphold the highest level of commitment to the values of a just society espoused by our vision, mission, and objectives. And in broadening our outreach, we seek to increase our workforce by recruiting self-motivated individuals to fill the following vacancies.

The Office Administrator is a hands-on role that is primarily meant to ensure that all the actionable points that may include planning logistics in activities, document preparation, item delivery, activity scheduling are met on time and in an efficient manner.

Job Responsibilities:

• Execute administrative related tasks, under supervision of the Human Resource and Administration officer
• Make all administrative information available to the staff (meetings, workshops etc.)
• Undertake administrative tasks, ensuring the rest of the staff have adequate support to work efficiently.
• Man the front office and ensure all visitors are assisted promptly and professionally. Responding to queries.
• Managing correspondence and dispatch both internal and externally. Liaising with various service providers.
• Set up and arranges meetings, facilities travel tickets, accommodations, etc as required.
• Maintain files, materials, information, schedules and related data.
• Maintains office hygiene. Support staff on administration and operational issues.

Qualifications

• A Bachelor’s Degree or a Higher Diploma in Administration or Secretarial studies;
• A minimum of three (3) years relevant experience
• Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
• Fluency in written and spoken English. Knowledge of French is desirable.
• Additional qualification in office management, logistics and events management and accounting preferred.
• Experience within the Not for Profit sector, coalitions and familiarity with different cultures will be an added advantage.

go to method of application »

This massive transition requires institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.

We practice what we preach. Our membership and employees uphold the highest level of commitment to the values of a just society espoused by our vision, mission, and objectives. And in broadening our outreach, we seek to increase our workforce by recruiting self-motivated individuals to fill the following vacancies.

Position Summary: To assist the organization in achieving optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to PACJA financial and operations policies and procedures and Donor compliance.

Job Responsibilities

Cash & Bank payments processing

• Monthly Reconciliation of all bank accounts and preparation of payment listings ready for review and upload into the sun system.
• Manage the petty cash by ensuring that all payments are done according to the provided procedures and set limits. .
• Preparation of petty cash spreadsheets to upload stage ready for review by Finance and
• Administration Manager or her designate at the end of the month.
• Ensuring that authorizations on the payments requests are in line with the approved limits per the organizational policies.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Ensure that statutory deductions such as PAYE and other payroll deductions are remitted before the 9th of the following month.
• Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the relevant supervisor.
• Work closely with the FAM or her designate to ensure that there is sufficient bank reserves at all times for all bank accounts.
• Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Perform regular supplier reconciliation to be done on a monthly basis.

Reporting

• Loading of month-end journals into the accounting system by the stipulated timeline to ensure timely submission of the month-end file by the 6th of every month.
• Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made.

Document preparation & control

• Preparation of all payment requests, while ensuring completeness and accuracy of support documentation attachment on payment requests.
• Ensure that liquidation and accounting of staff travel advances are done correctly. This will include verifying per diems rates, attached documentations against the provided PACJA policy guidelines.
• Oversee the payment turn-around period to avoid delays in handling requests submitted to finance.

Filing

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.

Other

• Preparation of corrective journals and assisting in loading of journals as and when required
• Any other duties as may be assigned by the supervisor.

Qualifications

• A bachelor’s degree in Finance/Business Administration with minimum CPA II qualification
• Work experience in a similar position.
• At least three years of finance and accounting experience in a similar position;
• Knowledge of Microsoft Office software. SAGE pastels System accounting is an added advantage;
• Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation;
• Excellent interpersonal, organizational, and time management skills;
• Ability to work in and as a team.
• Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
• Fluency in written and spoken English

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Position Summary: Documentation and ensuring branding and compliance issues related to internal and external communication are adhered to. Prepare reports, project briefs, technical briefs and communication materials as required.

Responsible for relevant social media management and website content management.

Job Responsibilities

• Edit and proof-read all communication materials before they go out for print and ensure effective dissemination of all materials based on strategic dissemination plans
• Formulate Quarterly Newsletters, annual reports for the PACJA project in consultation with the Knowledge Management Officer. Budgeting for the communication and documentation activity along with a detailed work plan with timelines.
• Data Management of all communication activities as well as organized concurrent evaluation to understand the impact of the activities carried out by the programme/ project teams
• Monthly and programmatically submit reports and provide weekly updates. Ensure the baselines are understood and required analysis is made.

Qualifications

• Bachelors in Communication, Journalism, or any other relevant studies.
• Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
• Fluency in written and spoken English. Knowledge of French is desirable.
• 3 years of experience in developing communication aids, strategy development, documenting projects.
• Demonstrated high-quality writing, editing, and proof reading skills.
• Desirable Knowledge of networking desirable