Job Opportunities at Muthaiga Golf Club - 2 Positions

Overall Purpose:

The main purpose of this job is to ensure the club has adequate supplies of the right quality, cost and timely delivery of goods as well as ensure good working relationship with user departments, suppliers and contractors.

The jobholder is also charged with the day-to-day implementation of the procurement policy and procedures under the guidance of the Finance Manager by administering the procurement processes in accordance with the approved policy and procedures.

Key Responsibilities

• Getting goods and services for the best price and value
• Cutting any waste and unnecessary costs to create a streamlined process and fast production times
• Working with suppliers to ensure that key processes are running efficiently and cost-effectively
• Building strong working relationships both internally and with key suppliers
• Contract management and negotiation
• Understanding and keeping up with new trends and regulations in the business
• Dealing with international suppliers
• Understanding technology and managing online systems such as e-auctions and e-tendering
• Assist in the selection of appropriate suppliers and contractors.
• Negotiate with suppliers to ensure the Club gets value for money.
• Monitor contractor performance, recommending contract modifications when necessary.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to the Club staff and vendors.
• Prepare periodic reports in good time as directed.

Knowledge, Skills and Abilities:

Level of Education:

• Bachelor’s degree in a Business field
• Professional qualification in purchasing and supplies
• Microsoft Office Proficiency
• Knowledge of Procurement and Contract Law

Competencies-:

• Good planning and organization skills
• Analytical and presentation skills
• Integrity, confidentiality and objectivity
• Business savvy

Job experience:

At least 2 years’ work experience in a similar role in a busy commercial environment.

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Overall Purpose:

The jobholder will conceptualize, implement and manage marketing and communications strategies for the Club; oversee internal and external marketing tools, the correct usage and application of the Club's corporate identity elements.

Key Responsibilities

• Marketing
• Collect market intelligence in all aspects of Club services, products and membership.
• Conduct member satisfaction analysis.
• Creatively use sponsorship assets to build and demonstrate innovative marketing programs which will add genuine value to potential sponsors.
• Create proposals for sponsors that align with their strategy and meet their needs.
• In charge of sponsorship management.
• Monitor and analyses current industry best practices and advise the General Manager accordingly.
• Identify competitor promotional trends.
• Liaise with the media and other advertising agencies to ensure appropriate marketing of the Club’s services.
• Liaise with various club committees to develop marketing plans.
• Ensure efficient event management.
• Responsible for Event poster designing.
• Manage the Club’s events calendar (weddings, conferences, meetings).
• Manage the designing and printing of Food Menu, Wine Menu, Cocktail Menu and ensure the menus are well done, attractive and available.
• Establish activities that enhance community relation.
• Liaise with heads of departments to ensure each club section is well utilized
• Overall management of logo placement, club advertising (internal & external marketing).
• Ensure adequate staff are allocated for events.
• Ensure that all service providers are well briefed with the Clubs regulations and maintain the required standards.
• Ensure the timely coordination of documentation, invoices for guest billing.
• Liaise with the Finance and Food & Beverage to ensure timely billing after the event.
• Prepare post event evaluation reports noting attendance, times, and significant problems encountered.
• Present monthly and annual reports on marketing and communications activities to the General Manager.
• Membership Administration
• Provide members with prompt information.
• Promptly respond to all Club mail.
• Handling membership matters e.g. applications
• Ensure all member information is allocated as per Club requirements.
• Produce member packs; printing letters, membership cards and labels and assemble boxes from members on the pdq machine.
• Communicate effectively, in writing and orally, the range of Club activities and benefits of membership to all interested parties.
• Respond to correspondences and members basic queries.
• Communication
• Planning, organizing and communicating to members any social events on a monthly basis.
• Managing clubs email address and ensuring constant and professional email circulation to members.
• Responsible for the coordination and publication of the club’s Newsletter both in print & digital.
• Website Management.
• Managing the Clubs Mobile App.
• Ensuring all activities are communicated and where required integrated between all online and offline channels
• The officer will ensure that all policies and procedures regarding the safeguard of data is adhered to by all Club personnel.

Knowledge, Skills and Abilities:

Level of Education:

• Bachelor’s degree Marketing or related field
• Microsoft Office Proficiency
• Specialized Training/Professional Qualifications:
• Knowledge of Design is an added advantage.

Competencies-:

• Exceptional written and presentation skills
• Demonstrated editorial skills concepts verbally
• Creative and innovative
• Customer service oriented with pleasant and outgoing personality

Job experience:

At least 2 years’ work experience in a similar role in a busy commercial environment.