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• Design, Implement and maintain testing systems to ensure that all offices are following DRC/DDG procurement, administrative policies and accepted accounting principles.
• Carry out internal compliance assessments to ensure that DRC/DDG and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
• Establish processes for the compliance team in consultation with Regional Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
• Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC/DDG and donor requirements are understood.
• Quality assurance and provide input on day to day Project Cycle management process flows, As a member of the Risk Management Task force, input into CO and RO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
• Work closely with Regional Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk

• Conduct partner capacity assessments, and flag high risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
• Induct partner organizations in DRC/DDG rules and relevant donor requirements and monitor their performance for compliance.
• Conduct partner reviews and ensure a system is in place for follow up action.
• Conduct due diligence of partners and suppliers against main donor databases.

• Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. E.g. Cash transfer procedure offering practical acceptable solutions to programs. Provide instruction on compliance issues at kick-off meetings throughout the region
• Support Management during start up or office closures to flag and identify risk potential risk and areas of exposure to management.

• Coordinate and Track all high risk areas and identify action required from regional reviews for reporting to SMT as well as follow up with countries on implementation.
• Receive and review institutional and high risk donor financial reports from budget holders prior to submission to donors.

• Lead on external audits in the region and coordinate pre-audit document completion as per regional audit policy.
• Take Lead and coordinate donor capacity and system assessments.

• Support the Regional SMT by conducting of investigations where necessary
• Any other task as given by the Regional Grants Manager

• Striving for excellence: you focus on reaching results while ensuring an efficient process
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you act in line with our vision and values

• Post graduate degree in Business Administration, Finance or Accounting and additional Professional qualification such as ACCA or CPA is desired.
• Degree in Accounting and at least 3 years’ relevant experience with an international NGO in grant accounting and/or risk and compliance management
• Proven ability to prioritize tasks and meet deadlines
• Proven experience working with the major donors.  EC, ECHO, CHF, USAID, UN & DANIDA, among other donors.
• A pro-active person who is able to work independently and who is at the same time a good team-player
• Excellent communication skills, calm and a good sense of humor
• Proven commitment to accountable practices
• Knowledge of working in high risk environments
• Experience in training non-finance staff
• Advanced MS PowerPoint user
• Experience in auditing
• Excellent communication skills in English is required.
• French language would be an advantage

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Overall purpose of the role:

The Regional Grants Officer (RGO) will support the Grants Management team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements. Generally, the RGO will support the Regional Grants Manager (RGM) in regularly updating the Grants Management System database; facilitating set up of grants in centralized financial management system; review of reports for both external and internal use; and provide an oversight on the implementation of systems and procedures that are in compliance with both DRC and donor regulations. Specifically, the RGO will support the RGM in the management and follow up of specific donor grants.

Responsibilities:

• Under the direct supervision and guidance of the Regional Grants Manager, the Regional Grants Officer will:
• In charge of the maintenance and regular updates of the Grant Management system.
• Ensure the grants management filing system is maintained and all donor grant documentation is properly (both soft and hard copies) filed.
• Based on the Bi monthly Rolling Action Plan, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
• Supports the Regional Grants Manager in consolidation of documentation required for setting up grants in the centralized financial management system.
• Support country team in updating proposals and reports in various donor databases.
• Follow up donor’s disbursement requests to ensure timely submission and follow up of. This will be based on the disbursement schedule drawn from the specific donor contracts.
• Consolidate DRC Horn of Africa monthly programme updates and general quarterly reports.
• Support the preparation and/or facilitation of the project kick off meetings as deemed necessary.
• Support country teams in preparation of proposals and reports on request
• Support the Deputy Regional Director and Regional Grants Manager with ensuring high quality documentation of both internal and external reports.
  Any other relevant duties as assigned by the Supervisor.

About you

• To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact. You enjoy working with teams of committed staff to build collaboration and capacity within the region and building strong relationships.
• In this position, you are expected to demonstrate each of DRC’ five core competencies:
• Striving for excellence: you focus on reaching results while ensuring an efficient process
• Collaborating: you involve relevant parties and encourage feedback.
• Taking the lead: you take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: you act in line with our vision and values

Moreover, we also expect the following:

Experience and technical competencies

• At least two years’ work experience in humanitarian and development programming with knowledge of project cycle management.
• Undergraduate degree from a recognized University in business related field / Social Science, Development Studies or related areas
• Knowledge of database use and management
• Excellent interpersonal, written and verbal communication skills
• Knowledge of donor guidelines and reporting systems is an advantage but not a requirement
• Ability to work within a multinational and multicultural setting
• Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision
• Excellent writing and editing skills in English for external audiences (including governments and donors);
• Fluency French will be an added advantage