Administrator & Personal Assistant at Expertflow

About the position 

The position provides a great opportunity to work in a multinational company and be able to interact with diverse professionals all across the world. We are looking for a highly organized and reliable Administrator/Personal Assistant who will work and report directly to the East Africa Director with three to six months’ probation subject to permanent employment based on performance.

Job Responsibilities

• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Schedule calendar invites, plan workshops and organize sales meetings for the East Africa director
• Handling external and internal communication
• Reminding the director of important tasks and deadlines
• Plan and arrange annual team buildings
• Boking and arranging travel, transport and accommodation
• Miscellaneous tasks & other duties as may arise from time to time and as may be assigned to the employee

Requirements

• A recent graduate holder of BSc/BA in Office Administration, Communication or relevant field is preferred,
• Should be a lady, aged not more than 35 years
• Proven experience as an office administrator, personal assistant, office assistant or relevant role
• Outstanding communication skills and interpersonal abilities
• Excellent organizational and leadership skills
• Discretion and trustworthiness: you will often be party of confidential information
• Proficient at multi-tasking and one who pays great attention to detail
• Ability to remain calm under extreme pressure
• Excellent knowledge of MS Office, MS Excel, power point and chat tools including Skype, google chat etc.
• The ability to be proactive and take the initiative