Career Opportunities at World University Service of Canada (WUSC)

WUSC Kenya is looking to hire an Administrative and Finance Assistant to support its Kenya Office by providing administrative support to ensure efficient operation of office systems and processes

Specific Duties

Work closely with the Finance and Operations Team in the following areas

Administration

• Ensure the smooth functioning of office administration;
• Support the preparation of contracts;
• Manage ( and be seated at ) the front office;
• Organize and prepare for meetings / manage the meeting rooms;
• Support to office assets management and inventory/ maintenance of records on assets management
• Custodian for management of office stationery supplies including maintenance of stock list of stationery, of stationery as required by staff and keeping a log of distribution.

Procurement

• Support the procurement office for execution of procurement processes; ensuring procurement guidelines are implemented
• Support the development and implementation of procurement plans and tracking systems.
• Plans, organizes and supports the bid solicitation process including drafting and floating RFQ and RFP’s
• Participate on the bid evaluation committees, ensures the integrity of the competitive process and exercises appropriate judgment and tact while ensuring to protect confidential information
• Ensure timely delivery of goods and services
• Maintain updated records of all procurement related documentation

Finance

• Validate financial documents (Payment request, Requisition, and Travel Request, etc.) by ensuring correct procedures have been followed.
• Track invoices and cash advances;
• Preparation of payment vouchers
• Data entry, review and filing of finance documents

Qualifications and Experience

Education

Undergraduate degree in Business Administration, Commerce or equivalent

Qualification in accounting will be an advantage

Experience

• Minimum 3 Years work experience in a finance or accounting administration and procurement;
• Experience in a similar role will be an advantage
• Excellent organizational & interpersonal skills
• Able to conduct rigorous checks on data and documentation.
• Excellent communication skills - able to communicate and report both orally and in writing.
• Ability to work on own initiative as well as part of a team
• Communicates openly, and consistently. Shares information appropriately
• Problem solving skills and self-management - able to form creative solutions in problem solving.
• Ability to manage multiple priorities and work under pressure.

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WUSC is looking for a Communication & Graphic Design Consultant to support the development of visual messages for various target groups. In addition, the consultant will support WUSC in creative design to layout teaching material with the aim of making them more user-friendly, fit-for-purpose, readable and attractive.

Expected deliverables

• In consultation with the WUSC Team, the Communication & Graphic Designer will:
• Design and layout various messages targeting different groups and teacher training tool kits;
• Edit and design training material;
• Review and advice on critical project communication pieces;
• Create visual communication reports, deliverable's and documents that help tell project stories.

Expected Qualifications of Communication & Graphic Design consultant

Relevant qualification in graphic or creative design, or other design-related subject.

• 5 years of experience in a related field, of communication and graphic design
• Experience in concept ideation, design strategy, art direction and production
• Previous demonstrable experience of designing high quality education materials, specifically teacher training materials.
• Demonstrable experience in designing and communicating visual concepts to best convey messages to their intended audiences
• Experience in industry standard design tools
• Possession of creative flair, versatility, conceptual/visual ability and originality.
• You have strong verbal, written, and visual presentation skills.
• Please include URLs for an online portfolio in your application