Career Opportunities at Kenya School of Government (KSG)

KSG 13

Responsibilities

• Maintain Reception desk
• Maintain good ambience in the reception area
• Provide relevant information to visitors
• Respond to visitors queries and telephone inquiries
• Direct and guide visitors
• Register and issue visitors passes
• Log calls in the telephone calls register
• Check the utilization of the telephone facilities and reporting
• Make, receive and direct telephone calls
• Make follow up on enquiries

Requirements

• Certificate in Public Relations and Customer Care; Customer Service; Front Office; Telephone Operators Occupation Tests/PABX or equivalent from a recognized institution
• Valid certificate of good conduct
• Good interpersonal skills
• Proficiency in computer skills
• Good communication skills

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KSG 6

Responsibilities

• Preparation of research proposal
• Preparation of proposals for research grants
• Data collection, codification and analysis
• Dissemination of research output
• Provide technical support to faculty
• Preparation of research reports including publications
• Preparation of course materials
• Participate in delivery of training
• Coordination of courses and programs
• Preparation of research proposals and consultancy bids,
• Supervision of research students
• Identification of public sector issues for policy research,
• Presentation of scholarly papers in conferences and symposia
• Establish linkages with public and private sector stakeholders
• Establish networks of collaboration in training and research

Requirements

• Satisfactory performance at Research Fellow II for at least three (3) years
• Bachelor’s Degree from a recognised university in relevant field
• Master’s Degree from a recognised university in relevant field
• Ability to carry out research and consultancy assignments
• Ability to carry out quantitative and qualitative analysis using appropriate computer software
• Evidence of previous participation in research and consultancy work
• At least one (1) publication in a refereed journal or one book chapter 6
• Be a member of a recognized relevant professional body where applicable
• Evidence of management course attended at a recognized institution lasting at least four (4) weeks
• Be a member of a recognized and relevant professional body in good standing
• A valid certificate of good conduct
• Good interpersonal skills

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KSG 7

Responsibilities

• Compile information relating to recruitment, appointments, promotions, transfers and human resource management information systems
• Implement human resource management decisions within existing rules, regulations and procedures
• Process cases for the Staff Advisory and Training Committees and implement decisions thereof
• Carry out training needs assessment
• Undertake evaluation of training programmes
• Update and maintain human resource management and development records
• Manage human resource information system
• Analyze Human Resource Management issues and propose appropriate action
• Interpret human resource regulations in regard to pensions, salary administration and labor laws
• Analyze staffing levels and make proposals for succession planning

Requirements

• Satisfactory performance at Human Resource Management Officer I grade or its equivalent for at least three (3) years
• Bachelor’s Degree in Human Resource Management or equivalent; Manpower Studies or equivalent from a recognized institution or
• Bachelor’s Degree in Economics, Sociology, Business Administration, Public Administration, Commerce with Post graduate Diploma in Human Resource Management or equivalent or Certified Public Secretaries Examination Part III or equivalent from a recognized institution
• Certified Human Resource Professional (CHRP) Level II and III will be an added advantage
• Evidence of management course attended at a recognized institution lasting at least four (4) weeks
• Proficiency in Computer skills
• Good interpersonal skills
• Valid certificate of good conduct
• Shown merit and ability as reflected in work performance and results

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KSG 6

Responsibilities

• Set up the terms and conditions of the receivable and payable balances
• Deal with queries about payments, ensuring customers pay on time and negotiating re-payment plans
• Set up credit control system
• Ensure that debts are paid in a timely manner
• Maintain accurate records of all customers
• Identify changes in payment patterns and propose action to avert indebtedness
• Ensure that all transactions are compliant with KSG policies
• Handle disputed bills and negotiate to bring payment within the agreed terms
• Provide ad-hoc reporting as and when requested by management
• Undertake account reconciliations as required

Requirements

• Satisfactory performance at Senior Accountant grade or its equivalent for at least three (3) years
• Master’s Degree in Business Administration (Accounting); Business Administration(Finance); Science in Finance; Science in Accounting or equivalent from a recognized institution will be an added advantage
• Bachelor’s Degree in Business Administration (Accounting); Business Administration(Finance); Science in Finance; Science in Accounting or equivalent from a recognized institution
• Part II of the Certified Public Accountants (CPA); Part II of the Association of Certified Chartered Accountants (ACCA); or equivalent from a recognized institution
• Competency with ERP System
• Evidence of management course attended at a recognized institution lasting at least four (4) weeks
• Valid certificate of good conduct
• Proficiency in computer skills
• Good interpersonal skills

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KSG 9

Responsibilities

• Process payment
• Prepare financial management reports
• Carry out data capture in the financial system
• File and retrieval of accountable documents
• Issue withholding and value added tax certificate to suppliers
• Verify vouchers and committal documents
• Prepare and maintain financial records
• Analyze the below the line accounts
• Write cheques and post payments and receipt vouchers in the cashbooks
• Balance the cashbooks on daily basis
• Manage petty cash for office use
• Prepare expenditure and Authority to Incur Expenditure (AIE)

Requirements

• Bachelor’s Degree in Business Administration(Accounting); Business Administration(Finance); Science in Finance; Science in Accounting or equivalent from a recognized institution
• Part I of the Certified Public Accountants (CPA); Part I of the Association of Certified Chartered Accountants (ACCA); or equivalent from a recognized institution
• Valid certificate of good conduct
• Proficiency in computer skills
• Good interpersonal skills

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KSG 6

Responsibilities

• Assess compliance with Acts, regulations and Guides
• Undertake special audit investigations
• Prepare audit operational plans
• Implement audit fieldwork strategy
• develop Risk Based Annual audit plans with the Scope, nature and timing of audit activities
• Undertake spot – checks
• Conduct post audit reviews
• Carry out risk assessment and develop management Guides
• Carry out audit follow-ups on implementation of recommendations
• Review Draft audit reports
• Preparation of the timely quarterly reports to the Audit and Risk Management Committee
• Review and assess operational, financial and management systems, policies, and Guides and recommend improvements; and
• Coach and mentor Internal Audit Staff working under him/her

Requirements

• Satisfactory performance at Senior Internal Auditor grade or its equivalent for at least three (3) years
• Master’s Degree in Business Administration (Finance); Business Administration (Accounting); Masters of Science in Finance or equivalent from a recognized institution will be an added advantage
• Bachelor’s Degree in Commerce (Accounting option), Commerce (Finance option), Business Administration (Accounting option) or equivalent from a recognized institution
• Part III of the Certified Public Accountants (CPA) Examination or Part III of the Association of Certified Chartered Accountants (ACCA) or equivalent from a recognized institution
• from a recognized institution
• Certified Internal Auditor (C.I.A)
• Certified Information System Auditors (C.I.S.A)
• Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing
• Evidence of management course attended at a recognized institution lasting at least four (4) weeks
• Proficiency in computer skills
• Good interpersonal skills
• Valid certificate of good conduct
• Shown merit and ability as reflected in work performance and results

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KSG 8

Responsibilities

• Carry out routine and special systems audits
• Evaluate information system processes for efficiency, completeness and accuracy.
• Analyse information systems and business protocols to ensure they are in tandem with each other.
• Ensure acquisition, deployment and disposal of hardware and software are done in accordance with Kenya School of Government policy
• Review and provide assurance on Information Security of the School
• Monitor and evaluate utility of ICT facilities within the School.

Requirements

• Degree in Computer Science, Information Systems, Business or equivalent
• Certified Information Systems Auditor (CISA)
• Knowledge of Computer Assisted Audit Techniques (CAATs)
• Two (2) years relevant experience
• Excellent analytical skills
• Excellent communication and report writing skills
• Evidence of supervisory skills course attended at a recognized institution lasting at least two (2) weeks
• Proficiency in ERP applications
• Good interpersonal skills
• Valid certificate of good conduct

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KSG 7

Responsibilities

• Undertake periodic stock take control
• Maintain an up-to-date database of the School’s assets
• Implement Supply Chain Management policies, Guides and procedures
• Coordinate warehouse of goods and equipment
• Monitor distribution of goods and services
• Process documents for procurement of goods and service
• Process documents for disposal of stores and equipment
• Undertake procurement of goods and services
• Carry out market surveys and research
• Carry out inventory and stock control
• Process of agenda for the tender committees

Requirements

• Satisfactory performance at Supply Chain Management Officer I grade or its equivalent for at least three (3) years
• Bachelor’s Degree in Procurement and Supply Chain Management; or equivalent; Procurement and Contract Management, Logistics and Supply Chain Management, or equivalent from a recognized institution
• Evidence of management course attended at a recognized institution lasting at least four (4) weeks
• Proficiency in computer skills
• Good interpersonal skills
• Valid certificate of good conduct

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KSG 9

Responsibilities

• Configure and maintain Local Area Network and Wide Area Network
• Carry out systems analysis, design and programme specifications in liaison with users
• Draw up hardware specifications for Information Communication Technology equipment
• Configure new Information Communication Technology equipment;
• Analyze, design, code, test, implement computer programs
• Maintain a high Degree of user service for all support queries and adhere to all ICT service management principles
• Design set-up and configuration of ICT systems and network systems
• Carry out systems analysis, design and programme specifications in liaison with users
• Develop, Install and test ICT systems, networks and upgrades
• Resolve and restore operational issues and ICT services
• Maintain primary and disaster recovery data centers
• Carry out work and changes to the ICT infrastructure component
• Administer and maintain LAN & WAN
• Evaluate systems and ensure adherence to established performance standards
• Follow up with vendors and service providers on warranty issues
• Verify, validate and certification of Information Communication Technology equipment

Requirements

• Bachelor’s Degree in Computer Science; Information Science or equivalent; Business Information Technology or equivalent from recognized institution
• Microsoft Certified Systems Engineer (MCSE); Cisco Certified Network Administrator (CCNA) or equivalent from recognized Institution
• Evidence of super supervisory skills course attended at a recognized institution lasting at least two (2) weeks
• Good interpersonal skills
• Valid certificate of good conduct

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KSG 7

Responsibilities

• Implement ICT systems and standards
• Carry out feasibility studies for areas to be computerized
• Evaluate systems and ensure adherence to established performance standard
• Undertake appropriate data security and access controls with consideration to both local and wide area issues
• Carry out preventive maintenance of ICT infrastructure
• Carry out feasibility studies for areas to be computerized
• Evaluate systems and ensure adherence to established performance standards
• Maintain primary and disaster recovery data centres
• Undertake changes to the ICT infrastructure components
• Administer and maintain LAN & WAN
• Compile progress reports on the operations of ICT systems
• Ensure compliance with database vendor license agreement
• Maintain backup and disaster recovery systems

Requirements

• Satisfactory performance at Information Communication Technology Officer I grade or its equivalent for at least three (3) years
• Bachelor’s Degree in Computer Science; Information Science or equivalent; Business Information Technology or equivalent from recognized institution
• Microsoft Certified Systems Engineer (MCSE); Cisco Certified Network Administrator (CCNA) or equivalent from recognized Institution
• Evidence of lead management course attended at a recognized institution lasting at least four (4) weeks
• Good interpersonal skills
• Valid certificate of good conduct
• Shown merit and ability as reflected in work performance and results

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KSG 13

Responsibilities

• Drive a motor vehicle as authorized
• Carry out routine checks on the vehicle cooling, oil, electrical and brake systems, tyre pressure
• Detect and report malfunctioning of vehicle systems
• Appropriate maintenance of work tickets for vehicles assigned
• Ensure security and safety for the vehicle on and off the road
• Carry authorized passengers and/or goods
• Carry out first aid
• Ensure safety of the passengers and/or goods therein
• Ensure overall vehicle maintenance and management
• Maintain cleanliness of the vehicle

Requirements

• Passed Practical Test for Drivers conducted by Automobile Association (AA) of Kenya or National Transport and Safety Authority or National Youth Service
• Kenya Certificate of Secondary Education mean grade C- or its equivalent qualification from a recognized Institution
• A valid driving license free from any current endorsement(s) for class(es) of vehicle(s) an officer is required to drive
• At least two (2) years driving experience
• First-Aid Certificate Course lasting not less than one (1) week from St. John’s Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized Institution
• A valid Certificate of Good Conduct from the National Police Service