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  • Job Opportunities at Marie Stopes International

  • Posted on: 17 May, 2019 Deadline: 31 May, 2019
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  • Marie Stopes Kenya (MSK) has been operational in Kenya for 35 years. It is the largest provider of family planning services and offers life-saving and life-enhancing services to men and women of all ages through a range or sexual and reproductive health service through its own clinic outlets, a network of franchise outlets and the marketing of RH commodities. In addition MSK has an MCH 24 bed nursing home in Nairobi.

    Marie Stopes has a vacancy of Senior Administrator, People & Development. This post reports to the Director People and Development and provides essential administration of a range of HR functions thereby enabling the smooth running of Marie Stopes Kenya. In addition to the delivery of effectively administered HR functions, the role line manages a team of 3 staff.

    Senior Administrator, People & Development

     

    The Function

    Domiciled within the People & Development department, the post is part of a team that provides oversight and active support to all teams, in order to enhance consistency, quality and efficiency while ensuring that HR systems, policies and procedures are adhered to. Specifically, the HR Function led by the Director operates to enable the strategic engagement of human resources through: planning, recruitment, selection, remuneration, development and retention with policy and practice that results in high quality performance by excellent staff.

    Key Responsibilities

    • Ensure equitable and efficient administration of all staffing issues (recruitment, selection, info management, organograms)
      • Using annual budgeting and work plans, keep a record of planned recruitment activities.
      • Work closely with line managers to ensure all JD’s are updated. Use finalised/updated JDs to place adverts and proceed with recruitment. Ensure agreed recruitment timelines are met.
      • Ensure all documentation on recruitment is fair and transparent.
      • Liaison with recruitment agencies, websites and other job links
      • Ensure and prepare the selection criteria for advertised positions.
      • Draft accurate staff employment contracts as per the structure and HR related consultants.
      • Administration of orientation and induction programmes for new staff.
      • Inform line managers 1 week in advance on new staff joining such as preparation of IPR’s, laptop, e-mail, phone, benefits and other logistical requirements.
      • Staff leave management
      • Staff records management (both physical and electronic) with updated staff files, records of transfers, promotions, salary reviews among others.
      • Assist the department in disciplinary, grievance and whistle blowing handling matters. Sit as a panelist in interviews.
    • Timely and accurate coordination of all staff benefits
      • Preparation of payroll inputs file and assisting in payroll preparation.
      • Coordination of any wage changes
      • Coordination of the staff benefits schemes: Medical, WIBA, Directors & Officers Liability Cover, Pension etc.
      • Tracking payment of statutory deductions to meet deadlines set by the Government of Kenya.
      • Facilitate HR consultant payments and staff pension payments and ensure they are paid on time.
      • Manage exit process and keep records of the same.
    • Coordination & collation of information relating to staff training plans and events
      • Coordinate the collation of training assessments and plans from all department heads and ensuring they are captured on H.R.I.S
      • Pull training needs from OGSM and communicate to CMT through the Director, P&D. Implement the performance management process.
    • Line management of P & D Officer
      • Guidance, management and support of P&D Officer and admin assistant/receptionist ensuring high performance.
      • Set SMART objectives along the line of work.
      • Ensure P&D Officer and admin assistant/receptionist Training & Development and performance is managed.
      • Mentorship and coaching of P&D colleagues.
    • Administration of information relating to OGSM
      • Keeping staff informed of regular 1-2-1 requirements and info in relation to OGSM
      • Ensure all submitted OGSM’s have SMART objectives.
      • Ensure Mid and Annual performance review reminders are sent to all line-managers.
    • Monthly communication to all staff on work progress
      • Administration of monthly staff updates on key HR Admin issues.
    • Department of Immigration & NGO Board Coordination
      • Manage requirements of the organization with the NGO Coordination Board and Department of Immigration.

    Knowledge skills and attitude

    Qualifications:

    • Degree in Human Resource Management or equivalent
    • Post graduate training in Human Resource Management will be an added advantage
    • Member of IHRM

    Skills and Experience:

    • Demonstrated HR administration required, with International Non-Government Organization experience an advantage
    • 5 years related work experience
    • Experience in using Human Resource Management Information Systems
    • Organisation skills are critical with high word processing and excel proficiency
    • Knowledge of SharePoint and/or strong willingness to adopt new technology critical to the role
    • Excellent communications skills internally and externally
    • Good interpersonal soft skills
    • Confidence in providing information as requested and taking initiative as required
    • Proven discretion

    Behaviours and Values:

    Successful performance at MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.

    Work as One MSI

    • You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximise our ability to influence others.
    • You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
    • You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

    Show courage, authenticity and integrity

    • You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
    • You are courageous in challenging others and taking appropriate managed risks.

    Develop and grow

    • You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
    • You manage your career development including keeping your knowledge and skills up to date.

    Deliver excellence, always

    • You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
    • You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.

    Leadership

    • You inspire individuals and teams, through situational leadership, providing clear direction.
    • You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
    • You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
    • You articulate a vision of the future which inspires and excites others.

    The subject of the email should read Senior Administrator, People & Development.

    go to method of application »

    Commercial Products Sales Manager

     

    The Function

    Marie Stopes Kenya (MSK) has been operational in Kenya for 35 years. It is the largest provider of family planning services in Kenya and offers life-saving and life-enhancing services to men and women of all ages through a range or sexual and reproductive health service through its own clinic outlets, a network of franchise outlets branded Amua, and the marketing of RH commodities. In addition MSK has an MCH 24 bed nursing home in Nairobi. All these channels of service provision are intended to:

    • Reach high numbers of clients with RH services
    • Generate an income that results in sustainability and profitability of the network
    • Set an example in quality of care to other providers

    For sustainability, much of MSK’s work runs on a commercial basis. Marie Stopes Kenya is looking for an experienced Commercial Products Sales Manager to contribute to MSK’s sales objectives. Your responsibilities include supervising the sales team and building long-term client relationships.

    As a Commercial Product Sales Manager, you should use your creativity and thorough knowledge of sales processes to provide innovative ideas for business growth. Communication and team management skills are also essential for this position. Ultimately, you should aspire to develop and maintain successful relationships with large, distributed customers.

    Key Responsibilities

    • Develop and implement effective sales strategies
    • Lead nationwide sales team members to achieve sales targets
    • Establish productive and professional relationships with key personnel in assigned customer accounts
    • Negotiate and close agreements with large customers
    • Monitor and analyse performance metrics and suggest improvements
    • Prepare monthly, quarterly and annual sales forecasts
    • Perform research and identify new potential customers and new market opportunities
    • Provide timely and effective solutions aligned with clients’ needs
    • Liaise with Marketing and Product Development departments to ensure brand consistency
    • Collaborate with the MSI London Support office to introduce new product lines and ensure sales team members are on board

    Experience

    • Proven work experience as a Commercial Products Sales Manager in FMCG environment.
    • Experience managing a high performance sales team
    • Knowledge of CRM software and Microsoft Office Suite
    • An ability to understand and analyse sales performance metrics
    • Solid customer service attitude with excellent negotiation skills
    • Strong communication and team management skills
    • Analytical skills with a problem-solving attitude
    • Availability to travel as needed
    • Qualifications and Training (essential/desirable)
    • BSc degree in Sales, Business Administration or relevant field

    Personal Attributes

    • Pro choice
    • Approachable with strong interpersonal & listening skills together with the ability to empower their team
    • Strong results orientation with a proven record of delivering targets
    • The highest levels of integrity, strong ethical attitude
    • Excellent leadership and management aptitude leading diverse teams at a distance.
    • Strong commitment to the goals and vision of the Marie Stopes
    • Interest in public health, particularly sexual and reproductive health.
    • Flexibility to operate in a changing environment.

    Behaviours and Values:

    Successful performance at MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.

    Work as One MSI

    You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximise our ability to influence others.
    You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
    You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

    Show courage, authenticity and integrity

    You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
    You are courageous in challenging others and taking appropriate managed risks.

    Develop and grow

    You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
    You manage your career development including keeping your knowledge and skills up to date.

    Deliver excellence, always

    You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
    You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.

    Leadership

    You inspire individuals and teams, through situational leadership, providing clear direction.
    You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
    You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
    You articulate a vision of the future which inspires and excites others.

    The subject of the email should read Commercial Products Sales Manager.

    Method of Application

    Suitable and qualified candidates should email one document combining an application letter and CV to pd@mariestopes.or.ke on or before 31st May 2019.

    Do not attach certificates and testimonials. Marie Stopes Kenya is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.

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