Job Vacancies at PATH

PATH is currently recruiting a Program Assistant for the Fleming Fund supported project on surveillance of antimicrobial-resistant bacteria in Kenya. The position will be based in Nairobi.

Responsibilities

• Maintain office files for the program, ensuring confidentiality of all documents.
• Working with internal and external contacts to prioritize and schedule meetings, compile and organize relevant background materials for meetings; and monitor action items assigned and other follow-up activities.
• Coordination logistics of workshops, trainings and meetings.
• Make flight, hotel and ground transport arrangement for project staff and visitors.
• Complete travel documents for PATH policy.
• Draft and manage invitation letters and confirmations for meeting.
• Monitor program activities and upcoming deadline.
• Serve as the primary point of administrative contact and liaison for the project.

Required Skills

Required Experience

• A diploma in relevant field.
• A minimum of two (2) years of Professional experience directly related to administrative and program support experience, or an equivalent combination of education and experience.
• Experience working in an international organization and/or in a multicultural environment is desirable.
• Excellent verbal and written communications skills to include conflict resolution, priority management and managing the expectations of multiple clients.
• Highly organized, flexible, and adaptable to changing priorities.
• Ability to maintain a high level of confidentiality concerning financial and employee files.
• Attention to detail and high levels of accuracy.
• Ability to work under pressure to meet deadlines.
• Ability to work in team situations with minimal supervision.
• Excellent computer skills (especially MS Word, PowerPoint, and Outlook): must have demonstrable ability to format and scan documents, prepare presentations and use advanced calendaring and email management strategies.
• Ability to establish and maintain office records and files, interpret rules and regulations and to apply them to work situations.

Candidates must currently have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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PATH is currently recruiting a Procurement Officer for the Fleming Fund supported project on surveillance of antimicrobial-resistant bacteria in Kenya. The position will be based in Nairobi.

Responsibilities

• Supporting the procurement of a wide range of goods, commodities, and services.
• Overseeing project procurement and ensure compliance with PATH policies.
• Undertaking all procurement functions, such as preparing requests for quotations, managing bid evaluations; coordinating the vendor selection process; developing procurement justification documentation (e.g., bid analyses; selection and negotiation memos etc.); and executing purchase orders with selected vendors.
• Managing vendor relationships, contacts, and pre-qualifications lists.
• Monitoring all purchase orders and following up with vendors to obtain invoices.
• Coordinating with the Accounting team to ensure that invoices have been paid.
• Providing updates on status of project procurement as requested.
• Maintaining up-to-date procurement files (paper and electronic backup), in accordance with project and PATH policies and procedures.
• Work closely with the project team to develop an annual procurement plan.
• Responsible for doing procurement report on a monthly basis.
• Managing any other procurement-related tasks related to his/her functions.

Required Skills

Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement, CIPS qualification and KISM membership will be an added advantage.
• At least three (3) years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written).
• Strong attention to detail, sound technical and analytical skills.
• High standards of integrity.
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.

Candidates must currently have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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PATH is currently recruiting a Grants Officer for the Fleming Fund supported project on surveillance of antimicrobial-resistant bacteria in Kenya. The position will be based in Nairobi.

Responsibilities

• Facilitate the timely review and accurate processing of new awards and amendments to existing awards.
• Provide guidance to Project Administrators (PADMs) and project lead on terms and conditions of active awards, including any restrictions. Develop necessary tools to make this data available electronically.
• Act as primary liaison with Project Administrators regarding the status of awards that are about to expire, and status of awards that are active without award.
• Work closely with the Grants and Contracts Manager and project lead to develop, draft and maintain for PATH a current complement of needed standard form agreement templates in compliance with all applicable laws and regulations.
• Work closely with Project Administrators (PADMs) where necessary to draft new Sub agreements and amendments to existing Sub agreements under active sponsored awards.
• Review Sub agreement budgets and understand indirect cost implications.
• Liaise with the Procurement Department if necessary when issues arise during procurement approval for Subcontracts.
• Liaise with the Legal Department if necessary, during drafting of sub agreements.
• Provide guidance to Project Administrators (PADMs) on the status of existing Sub agreements, and related policies and procedures.
• Provide technical support to project teams on award and sub award management.
• Support the project team to develop and execute comprehensive project close out plans.
• Work closely with Grants and Contracts Staff and program teams to develop, review, and implement award/sub award management associated procedures within pre-established parameters.
• Work closely with the Grants and Contracts Coordinator to ensure data integrity in the Awards and Sub awards database.

Required Skills

Required Experience

• A degree in Business Administration, Finance, Accounting or related field.
• ACCA finalist or CPA (K) qualification
• Proficiency in MS Suite especially advanced excel.
• A minimum three (3) years’ relevant working experience in Grants, Audit or Finance.
• Experience in USG Assistance or Acquisition as well as grants management with an international NGO and working with Salesforce will be an added advantage
• Experience working with Salesforce will be an added advantage.
• Strong communication and interpersonal skills.
• Proven ability to manage a complex and diverse workload under tight deadlines.
• Detail oriented; high degree of accuracy and strong analytical skills.
• Excellent computer proficiency, particularly working with spreadsheets and databases.
• Proven effectiveness working in a team under minimum supervision
• Ability to interpret funding regulations and develop implementing procedures.
• Ability to work independently with initiative to manage high volume workflow.

Candidates must currently have legal authorization to work in Kenya.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.