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Heifer International's mission is to work with communities to end world hunger and poverty and to care for the Earth.
Dan West was a farmer from the American Midwest and member of the Church of the Brethren who went to the front lines of the Spanish Civil War as an aid worker. His mission was to provide relief, but he soon discovered the meager single cup o...
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FUNCTION
The Finance & Administrative Assistant is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day-to-day operations providing support to Heifer team: Project Manager, Business Development Officer, Livestock Officers and Project Accountant in Eldoret, Meru and Nairobi and the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned. S/he will develop procedures, which promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system.
ESSENTIAL CHARACTER TRAITS
Intellectual curious, accountable, professional judgement, effective communicator, pragmatic, inspirational and team player.
RESPONSIBILITIES & DELIVERABLES
Act as initial point of contact for the main office by responding to both internal and external inquiries/requests. (30%)
- Follow-up on all incoming and outgoing correspondences.
- Receive and attend to telephone calls and courteously direct calls accordantly.
Manage a functional and organized office filing system and Field Data entry, to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (30%)
- All field data entered into developed data systems of records.
- Files are created and maintained for each of the 24 Producer Organizations.
- All relevant documentation of each Hubs is filed immediately as they are received.
- All project documents are filed in the relevant month.
- Review hub reconciliations and submit to Nairobi office for registration in Agresso.
Undertake due diligence of the Hubs, within the region on financial viability, financial assessment and sustainability. (20%)
- Upkeep the assessment tools.
- Coordinate the assessments of the hubs through focus group discussions.
- Support project accountant in quarterly financial reviews of Pos.
Collaborate with the administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently. (15%)
- Reserve hotel for staff and visitors as needed.
- Coordinate airport transfers for incoming/outgoing staff.
- Assist with permit for traveling staff.
Any other task as assigned by the supervisor. (5%)
Minimum Requirements:
- Bachelor’s degree in Business Management or equivalent Diploma or any other related qualification to this job, with three (3) years of hands-on related experience.
- CPA part 1.
Preferred Requirements
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage.
Most Critical Proficiencies:
- Excellent organizational and time management skills.
- Knowledge of the non-profit sector and the context to which non-profit organizations operate.
- Exemplary customer care and administrative skills
- Strong problem-solving skills.
- Strong English language skills – oral and written.
- Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred).
- Excellent keyboarding skills.
Essential Job Functions and Physical Demands:
- May require constant sitting; working at a computer for extended periods of time.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
- Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
- May require occasional bending and lifting of up to 20 pounds (9 kilograms) floor to waist.
- Ability to operate all standard office equipment including copiers, scanners, fax machines and printers.
- Ability to establish priorities, achieve deadlines and make sound judgments.
- Ability to perform as an effective team member and work cooperatively with a diverse staff.
- Ability to work independently and perform multiple tasks with minimal supervision.
- Constant telephone, face-to-face and electronic communication with colleagues and the general public.
- Ability to maintain confidentiality and to work with minimal supervision.
go to method of application »
Description
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Function:
The Business Development Officer under the guidance of the Project Manager, will provide overall leadership in designing and implementing appropriate interventions within the project with the objective of developing the 25-farmer owned agri-business (FOAB), in the Hatching Hope Kenya project (HHK) into strong and profitable farmer business organizations and entities. This will be achieved through capacity building of the organizations in business planning and financial management, development of management structures and systems, the provision of business advisory services and the development of key marketing and financial linkages in financial services, input services and strong partnerships with both public and private organizations. The officer will identify impact investment opportunities and scaling up of Business Models. The interventions to be led by the Business Development Officer seek to increase the overall level of competitiveness of the poultry production business within the farmer owned agri-business (FOAB).
ESSENTIAL CHARACTER TRAITS:
Intellectually curious, sound professional judgement, effective communicator, accountable, values-committed, pragmatic, inspirational, team player
RESPONSIBILITIES & DELIVERABLES
Business Development (30%)
- Undertake capacity assessment and due diligence for FOABs.
- Support producer organizations to develop business plans, strategic plans and financial and human resource management systems.
- Capacity building of FOABs, through training in business, financial management and governance.
- Analysis and conducting of feasibility to assess and develop new business, investment and financing options.
- Provide advice and assistance in the establishment and maintenance of business and financial record keeping systems.
- Develop business models clearly showing the value proposition of FOAB to members and how it will leverage opportunities in the production and market environment.
- 25 FOABs assessed within the first year of project implementation and 25 capacity assessment reports developed.
- Technical assistance and mentorship provided to the 25 FOABs on a quarterly basis through research, visits and training sessions.
- Facilitate the development of business planning guidelines and business plans, strategic plans and financial management systems for 25 FOABs by the end of the first year of the project.
- Capacity building plans developed for all 25 FOABs by the end of the first year and their implementation updated and reviewed on a quarterly basis.
- Analysis conducted to identify business and investment opportunities for 25 FOABs and at least three new opportunities explored per year per organization.
- 25 FOABs with established financial and business records systems that provide management with the key information to govern business operations by the end of the second year of project implementation.
- 25 FOABs with established and documented business models with clear value proposition within the first 18 months of the project.
- 25 FOABs achieve the targeted growth in member mobilization numbers-based project and hub membership targets by the end of the second year of the project implementation.
- Collect and collate information on Catalytic Leverage Fund (CaLF) and share with the manager on a monthly basis.
Cooperative Governance and Management (30%)
- Provide support in establishing and operating market structures (e.g., collection centers, market centers, processing facilities, chilling centers, etc.)
- Facilitate the transformation of 25 FOABs into formal dairy collective enterprises that will stimulate poultry production.
- Assist to develop guidelines for the formation, management and governance of cooperatives/FOABs/ producer groups
- Coordinate and build up linkages and networks with the appropriate government Cooperative Office and other organizations, as required.
- 25 FOABs with functional market structures for milk aggregation are in place by the second year of project implementation.
- All the producer organizations are operating as dairy collective producer organizations and cooperatives by the end of the project.
- The project has string linkages with the government cooperative offices in all the targeted counties and all the 25 FOABs are compliant with cooperative guidelines and formal requirements by the end of the second year of project implementation.
Capacity Development (30%)
- Design, develop and deliver business management training packages/modules, in coordination with other relevant project staff.
- Identify and carry out a comprehensive capacity assessment of the potential farmer producer organizations for the project to partner with and thereafter develop and deliver a capacity building program.
- Develop capacity building and operationalization of the business and marketing plans of the producer organizations/hubs through joint planning and monitoring.
- Facilitate the capacity building of the cooperative/FOAB/union governing board and management in effective and efficient decision making, financial management, human resource management, operation and strategic planning and implementation, conflict management and democratic governance.
- Support the producer organizations to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management. i. An operational and module-based business training package that integrates the experience of Cargill is developed and in use within the first three months of the project implementation.
- Capacity assessment is completed and continuously reviewed using the Scope Insight methodology and LINK methodologies in the project.
- Annual capacity development plans are developed for the project every year and their implementation are reviewed and monitored on a quarterly basis.
- 25 FOABs have effective governing boards with the capacity to provide strategic management and vision for the organizations in financial management, human resource management, operations, strategic implementation and conflict management.
- 25 FOABs have efficient and effective financial management systems by the end of the first year of project implementation.
Collaboration towards a Common Goal (10%)
- With the Enterprise Development Manager, develop the business FOAB of the cooperatives with backward and forward linkages into the total value chain.
- Incorporate within the framework of the project potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transactional relationships with the farmer producer organizations and develop a platform for achieving these partnerships.
- Work in close coordination with the relevant project staff on quality assurance and control for all livestock-based products for processing, packaging, marketing and distribution.
- 25 FOABs develop a strong platform for engaging with the value chain actors in transactional relationships.
- Close coordination and collaboration with the country office Enterprise Development Manager, Training Manager and Animal Wellbeing Manager to deliver quality trainings through the annual capacity building plans.
- 25 FOABs achieve and maintain high quality standards for their produce including milk and have effective systems for daily quality monitoring.
Any other duties as assigned by the supervisor This will be dependent on the specific duties assigned
Minimum Requirements:
- Degree in Agricultural Economics, Agricultural Business Management, Rural Development or Animal Production with post graduate diploma or experience in business management or a related field is required
- Experience implementing activities in large, complex projects in challenging environments
- Minimum of five (5) years of field and technical experience working on agribusiness development projects
- Significant experience in building public/private partnerships, preferably in the dairy sector
Most Critical Proficiencies:
- Strong business skills, leadership, strategic and innovation skills.
- Strong communication skills in English, Swahili and other local languages of the cluster area.
- Strong business skills in development, strategic planning and planning for farmer business organizations.
- Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development that reach women, youth, the poor and the underprivileged.
- Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain (e.g. the concept of quality-based pricing).
- Demonstrated ability to design and implement strategies aimed at providing institutional capacity building to key partner institutions with a view to build a more efficient, competitive and sustainable livestock industry. This requirement is in line with the need to have in-built ‘exit strategies’ within the project as a measure of ensuring that there are self-sustaining businesses by project end.
- Knowledge of and experience in setting up cottage industries for processing locally branded poultry products (eggs and meat) for onward supply to niche and markets as well as implementing supply promotion/stimulation strategies in the context of the sub-sectors.
- Experience in facilitating the establishment of strategic alliances and joint ventures with local and foreign processors.
- Knowledge and experience in strategic business planning and business analysis.
- Demonstrated ability to undertake market assessments and use the information generated to support producer organizations to leverage these opportunities to remain competitive.
- Knowledge of equity financing (e.g. venture capital and/or private equity investing).
- Strong computer literacy, preferably with Microsoft Office Suite.
Essential Job Functions and Physical Demands:
- Excellent interpersonal and communication skills with the ability to relate to groups and individuals diplomatically and tactfully.
- Ability to integrate financial services within the value chains with the view to foster trust and build strong relationship between chain actors and financial service providers.
- Must be courteous, honest and of high integrity, especially in high-pressure situations.
- Self-starter and self-motivator with the ability to work in a multicultural and multisector setting.
- Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
- Ability to follow directions and independently complete assigned tasks (written or verbal).
- Ability to work a varied schedule to include early mornings, weekends and some evenings.
- Ability to lift and carry up to 30 pounds (14 kilograms) floor to waist.
- Ability to work with sensitive information and maintain confidentiality.
go to method of application »
FUNCTION
The Finance & Administrative Assistant is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day-to-day operations providing support to Heifer team: Project Manager, Business Officer, Communication Officer, Livestock officers and Finance in Kisumu and Nairobi respectively and the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned. S/he will develop procedures, which promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system.
ESSENTIAL CHARACTER TRAITS
Intellectual curious, accountable, professional judgement, effective communicator, pragmatic, inspirational and team player.
RESPONSIBILITIES & DELIVERABLES
Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (40%)
- A project database of Community Facilitators, CAVES, PFTs and DFAs is developed and maintained to reconcile payments and recruitments.
- Project filing systems that conforms to Heifer Kenya filing guidelines is developed and maintained for the project and for each of the 25 HHK Hubs.
- All relevant documentation including activity reports, transfers and payments, agreements and reconciliations of each Hubs is filed immediately as they are received.
- All project documents are filed in the relevant month.
- Review hub reconciliations and submit to Nairobi office for registration in Agresso.
- Support the Project Accountant in administering and documenting quarterly hub financial monitoring activities.
- Ensure all project assets are properly documented and carry out periodic asset verification exercises.
Act as initial point of contact for the main office by responding to both internal and external inquiries/requests. (20%)
- Follow-up on all incoming and outgoing correspondences.
- Receive and attend to telephone calls and courteously direct calls accordantly.
- Support the project procurement activities.
Undertake due diligence of the Hubs, within the region on financial viability, financial assessment and sustainability. (20%)
- Quarterly hub financial monitoring and flash hub audits and capacity building done in conjunction with the Project Accountant and Busines staff.
Collaborate with the administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently. (15%)
- Reserve hotel for staff and visitors as needed.
- Coordinate airport transfers for incoming/outgoing staff.
- Assist with permit for traveling staff.
Any other task as assigned by the supervisor. (5%)
Minimum Requirements:
- Bachelor’s degree in Business Management or equivalent Diploma or any other related qualification to this job, with three (3) years of hands-on related experience and at least CPA Part 1 qualification.
Preferred Requirements:
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage.
Most Critical Proficiencies:
- Excellent organizational and time management skills.
- Knowledge of the non-profit sector and the context to which non-profit organizations operate.
- Exemplary customer care and administrative skills
- Strong problem-solving skills.
- Strong English language skills – oral and written.
- Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred).
- Excellent keyboarding skills.
Essential Job Functions and Physical Demands:
- May require constant sitting; working at a computer for extended periods of time.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
- Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
- May require occasional bending and lifting of up to 20 pounds (9 kilograms) floor to waist.
- Ability to operate all standard office equipment including copiers, scanners, fax machines and printers.
- Ability to establish priorities, achieve deadlines and make sound judgments.
- Ability to perform as an effective team member and work cooperatively with a diverse staff.
- Ability to work independently and perform multiple tasks with minimal supervision.
- Constant telephone, face-to-face and electronic communication with colleagues and the general public.
- Ability to maintain confidentiality and to work with minimal supervision.
go to method of application »
FUNCTION
The Business Development Officer under the overall guidance of the Project Manager, will provide overall leadership in designing and implementing appropriate interventions within the project with the objective of improving the business capacity of 6,000 Poultry producers in Nakuru, Nairobi and Uasin Gishu Counties. This will be achieved through capacity building of distributor and supporting their marketing, extension and promotion work to increase their reach and improve the quality of input services, advisory, marketing and financial services they provide to poultry producers.
The Business Development Officer will work in identifying and recruiting Cargill aligned feed distributors and other key feed retail actors in the target counties and establish string partnerships with poultry producer and Heifer Kenya’s dairy cooperatives.
The interventions to be led by the Business Development Officer seek to increase the overall level of competitiveness of the poultry production business at farm and producer organization level.
ESSENTIAL CHARACTER TRAITS:
Intellectual curious, professional judgement, effective communicator, accountable, values-committed pragmatic, inspirational and Team player.
RESPONSIBILITIES & DELIVERABLES
Business Development (50%)
- Undertake the identification and capacity assessment of feed distributors in target counties.
- Support distributors to establish partnerships with dairy cooperatives and other retail actors to strengthen their outreach to 6,000 farmers.
- Capacity Building of distributors and their extension staff in extension approaches, social capital , marketing and promotions.
- Develop and implement ad annual calendar of joint promotions , field days and events to market and support uptake of feeds and other products in the target areas.
- Analysis and conducting of feasibility to assess and develop new business, investment and financing options.
- Distributors identified and their capacity assessed within the first year of the project implementation and capacity assessment reports developed.
- 30 key distributor partnerships developed with the project and 10 dairy producer cooperatives within the first year of project implementation.
- Business and strategic plans developed for 30 distributors integrating activities in extension , marketing, social capital and promotions.
- 30 distributors and their core staff trained and mentored on extension, social capital and promotions.
- An annual calendar of promotions , fields days and marketing events implemented reaching at least 20,000 farmers annually.
- Collect and Collate Catalytic Leverage Fund (CalF) and shared with the manager on Monthly basis
Capacity development (40%)
- Design, develop and deliver business management training packages/modules, in liaison with Cargill and other relevant project staff
- Identify and carry out a comprehensive capacity assessment of the distributors, dairy cooperatives and poultry farmers and thereafter develop and deliver a capacity building programme
- Develop capacity building and operationalization of the business and marketing plans for the distributors, dairy cooperatives and poultry farmers through joint planning, monitoring.
- Support distributors, dairy cooperatives and poultry producers to put in place and implement efficient financial management systems and build their capacity in all aspects of financial management. • An operational and module-based business, technical and social capital training package that integrates the experience of Cargill is developed and in use within the first 3 months of the project implementation.
- Capacity assessment is completed and continuously reviewed using the Scope Insight methodology and LINK methodologies in the project.
- Annual capacity development plans are developed overall for the project every year and their implementation reviewed and monitored on a quarterly basis.
- 30 distributors, 10 cooperatives and over 6,000 poultry farmers with efficient and effective financial management, poultry production and business and strategic plans by the end of the first year of project implementation.
Collaboration towards a common goal (10%)
- With the Enterprise Development manager, develop the business of the Poultry producers with backward and forward linkages into the total value chain
- Incorporate within the framework of the project, potential ‘win-win’ business opportunities which can attract different value chain actors to engage in transactional relationships with the farmer producer organizations and develop a platform for the achieving these partnerships.
- Work in close coordination with the relevant project staff on quality assurance and control for all livestock-based product for processing, packaging, marketing, and distribution
- The 30 distributors, 10 cooperatives and 6,000 farmers develop a strong platform for engaging with the value chain actors in transactional relationships.
- Close coordination and collaboration with Country Office Enterprise Development Manager, Training Manager and Animal Wellbeing Manager to deliver quality trainings through the annual capacity building plans.
- The 30 distributors, 10 cooperatives and 6,000 farmers achieve and maintain high quality standards for their produce and have effective systems for daily quality monitoring.
Any other duties as assigned by the supervisor
- This will be dependent on the specific duties assigned
Minimum Requirements
- Degree in Agricultural Economics, Agricultural Business management, Rural Development, Animal production with post graduate diploma or experience in Business management or a related field is required
- Experience implementing activities in large, complex projects in challenging environments.
- Minimum 5 years field and technical experience working on agribusiness development projects.
- Significant experience in building public/private partnerships, preferably in the Livestock sector.
Most Critical Proficiencies:
- Strong business skills, leadership, strategic and innovation skills.
- Strong communication skills in both English, Swahili, and other local languages of the cluster area.
- String business skills development, strategic planning and planning for farmer business organizations.
- Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development that reaches women, youth, the poor, and underprivileged.
- Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain (e.g. the concept of quality-based pricing).
- Demonstrated ability to design and implement strategies aimed at providing institutional capacity building to key partner institutions with a view to build a more efficient, competitive and sustainable livestock industry. This requirement is in line with the need to have in-built ‘exit strategies’ within the project as a measure of ensuring that there are self-sustaining businesses by project end.
- Knowledge of and experience in setting up cottage industries for processing locally branded poultry products (eggs and meat) for onward supply to niche and markets as well as implementing supply promotion/stimulation strategies in the context of the sub-sectors.
- Experience in facilitating establishment of strategic alliances and joint ventures with local and foreign processors.
- Knowledge and experience in strategic business planning and business analysis.
- Demonstrate ability to undertake market assessments and use the information generated to support the producer organizations to leverage these opportunities to remain competitive.
- Knowledge of equity financing (e.g. venture capital and/or private equity investing).
- Strong computer literacy, preferably with Microsoft Office Suite.
Essential Job Functions and Physical Demands:
- Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
- Ability to integrate financial services within the value chains with the view to foster trust and build strong relationship between chain actors and financial service providers.
- Must be courteous, honest and of high integrity, especially in high-pressure situations.
- Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully.
- Self-starter and self-motivator with the ability to work in a multicultural and multisector setting.
- Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
- Ability to follow directions and independently complete assigned tasks (written or verbal).
- Ability to work a varied schedule to include early mornings, weekends and some evenings.
- Ability to lift and carry up to 30 pounds (14 kilograms) floor to waist.
- Ability to work with sensitive information and maintain confidentiality.
go to method of application »
FUNCTION
Accountable to provide substantive support for financial aspects of grant funded programs/projects. Accountable for the maintenance grant compliance and financial management, budgeting, and related systems. Accountable to implement best-practices in grant management and compliance and perform guided assessments of controls related to project financial activities, reporting and compliance. Accountable to monitor and facilitate control of project budgets, provide critical analysis of burn-rates to facilitate project management and change, and maintain clear communication with Programs and key implementing and/or funding partners. Accountable to apply and reinforce application of standards, policies and procedures.
ESSENTIAL CHARACTER TRAITS:
Financial Acumen; Manages Complexity; Action Oriented; Plans and aligns; Optimizes work processes; Ensures accountability; Drives results; Collaborates; Communicates effectively; Persuades; Courage; Situational adaptability
RESPONSIBILITIES AND DELIVERABLES
Support the Programs in pre-award grant proposal development, review and negotiation. Provide support on post-award financial and accounting management to ensure compliance with donor agreements. Partner closely with the Department Head to chart the teams response to an ever-increasing demand for financial support and services.
- Proposal budget review and/or preparation
- Coordinate and monitor project burn-rates
- Monitor compliance with grant agreements.
- Monitor and/or prepare accurate and timely donor reporting, dashboards and other key donor deliverables
- Provide Programs with input on key financial aspects of programs/projects
- Complement ongoing documentation and implementation of industry standard grant management and compliance procedures
- Preparation and maintenance of accurate and timely periodic reporting, dashboards and other key deliverables to senior management
- Coordinate project budgeting and reforecasting among the Country program teams; manage cashflows efficiently; Regular and timely expenditure review
- Monitor donor agreement reporting dates and respond to compliance inquiries related to donor request.
Monitor regulatory and organizational compliance of project financial activities within the country program offices and support consolidation of financial statements.
- Continuously monitor and assess adequacy of country systems and procedures for transparent accounting, financial management and reporting.
- Coordinate and/or perform internal reviews to eliminate or reduce fraud opportunities, performing assurance and monitoring procedures.
- Facilitate independent external audits and other agreed-upon procedures as assigned, including auditor scheduling and communications, financial information requests, internal control questionnaires and follow-up
- Support implementation and institutionalization of Heifer’s enterprise resource planning (ERP) system, including capturing and sharing of best practices for cross-area replication and support.
May perform other job-related duties as assigned
Minimum Requirements:
- Bachelor’s degree in Accounting, Management Accounting, Business Administration, or related field, plus seven (7) years of related experience or master's degree plus five (5) years of related experience.
Preferred Requirements:
- Experience in a donor-funded international development environment with compliance requirements of the U.S. government and institutional funders for international development, such USAID, EU, IFAD, DFID, mega-foundations and others.
- Project management experience, with project management certification a plus.
- Supervisory experience a plus.
Most Critical Proficiencies:
- Knowledge of the NGO business sector, including compliance requirements of the government; Knowledge of institutional funders for international development, a plus.
- Ability to navigate financial and non-financial data gathering and analytics; technically adept with ability to quickly learn and maximize usage of technology and software; effective user of Microsoft Office Suite with good skill in MS Excel.
- Effective communicator and influencer with ability to clearly convey complex financial issues in a clear format for non-finance professions, motivating continuous and collaborative improvement.
- Proficient in the local country generally accepted accounting principles and fiscal statutes.
Essential Job Functions and Physical Demands:
- Ability to work under pressure, perform multiple tasks and manage consistently competing priorities; comfortable in rapidly changing environment. Must be flexible and able to improvise to handle a variety of situations.
- Ability to effectively mentor and train individuals and teams using participatory methodologies. Strong facilitation skills preferred.
- Ability to work with delicate personnel situations and to maintain confidentiality.
- Ability to maintain close relationships and work with team members from a distance and with limited opportunity for personal interaction.
- Constant sitting and working at a computer for extended periods of time.
- Constant face-to-face, electronic and telephone communication with colleagues and the general public.
- Ability to prepare documents and other materials in a well-designed and attractive format, with attention to detail
- Willingness and ability to work outside of normal business hours.
- Ability and willingness to travel both domestically and internationally.
- Adequate physical condition necessary to travel to project sites in rural areas.
go to method of application »
FUNCTION
The Finance & Administrative Assistant is the first contact point to visitors, consultants, and partners. S/he is primarily responsible for the day-to-day operations providing support to Heifer team: Project Manager, Business Development Officer, Livestock Officers and Project Accountant in Eldoret, Meru and Nairobi and the project by maintaining systems of accountability, establishing and maintaining communications between program offices as well as partners and performing basic administrative tasks as assigned. S/he will develop procedures, which promote financial discipline to meet organizational goals as well as maintaining an efficient document retrieval system.
ESSENTIAL CHARACTER TRAITS
Intellectual curious, accountable, professional judgement, effective communicator, pragmatic, inspirational and team player.
RESPONSIBILITIES & DELIVERABLES
Act as initial point of contact for the main office by responding to both internal and external inquiries/requests. (30%)
- Follow-up on all incoming and outgoing correspondences.
- Receive and attend to telephone calls and courteously direct calls accordantly.
Manage a functional and organized office filing system and Field Data entry, to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (30%)
- All field data entered into developed data systems of records.
- Files are created and maintained for each of the 24 Producer Organizations.
- All relevant documentation of each Hubs is filed immediately as they are received.
- All project documents are filed in the relevant month.
- Review hub reconciliations and submit to Nairobi office for registration in Agresso.
Undertake due diligence of the Hubs, within the region on financial viability, financial assessment and sustainability. (20%)
- Upkeep the assessment tools.
- Coordinate the assessments of the hubs through focus group discussions.
- Support project accountant in quarterly financial reviews of Pos.
Collaborate with the administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently. (15%)
- Reserve hotel for staff and visitors as needed.
- Coordinate airport transfers for incoming/outgoing staff.
- Assist with permit for traveling staff.
Any other task as assigned by the supervisor. (5%)
Minimum Requirements:
- Bachelor’s degree in Business Management or equivalent Diploma or any other related qualification to this job, with three (3) years of hands-on related experience.
- CPA part 1.
Preferred Requirements
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP), International Financial Reporting Standards (IFRS), procurement and front office management. Data entry and basic excel analysis will be an added advantage.
Most Critical Proficiencies:
- Excellent organizational and time management skills.
- Knowledge of the non-profit sector and the context to which non-profit organizations operate.
- Exemplary customer care and administrative skills
- Strong problem-solving skills.
- Strong English language skills – oral and written.
- Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred).
- Excellent keyboarding skills.
Essential Job Functions and Physical Demands:
- May require constant sitting; working at a computer for extended periods of time.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
- Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
- May require occasional bending and lifting of up to 20 pounds (9 kilograms) floor to waist.
- Ability to operate all standard office equipment including copiers, scanners, fax machines and printers.
- Ability to establish priorities, achieve deadlines and make sound judgments.
- Ability to perform as an effective team member and work cooperatively with a diverse staff.
- Ability to work independently and perform multiple tasks with minimal supervision.
- Constant telephone, face-to-face and electronic communication with colleagues and the general public.
- Ability to maintain confidentiality and to work with minimal supervision.
go to method of application »
Function:
The Project Accountant reports to the Project Manager and is primarily responsible for all the accounting, financial management, budget and reporting functions for the Hatching Hope Project (HHK). The Project Accountant plays a significant role in strengthening of core global systems by ensuring proper accounting, maintaining systems of accountability, processing of accounting information, internal and external financial reporting, cash and bank account maintenance and other financial tasks, tracking Catalytic leverage Funds (CaLF) for the project as assigned by the Project Manager.
The Project Accountant supports the Project Manager and the Director of Programmes in ensuring compliance with all the HHK and contractual obligations in procurement, financial reporting, budget management and staff time allocations for Heifer International and its partners in implementing the contract agreement. The Project Accountant also prepares the project donor reports for review by the Project Manager and the Director of Programmes and Finance Director prior to submission to the donor.
The Project Accountant also supports the project partners including the producer organizations in financial management through participating in due diligence processes, capacity building of organizations in financial management processes and supporting the tracking of their contributions to ensure the project adequately reports on these to the donor.
Essential Character Traits:
Heifer International Kenya is looking for a self-motivated, value and result oriented and an individual of high integrity and accountability to fill the position of the Project Accountant.
RESPONSIBILITIES & DELIVERABLES
Project Financial Management (30%)
- Work closely with Project Manager and the project team s to ensure that project finance and assets are well managed.
- Analyse expenses and present financial reports on monthly basis to the Project Manager and to the Director of Programme and Finance Director.
- Participate in the annual planning and development of budgets and their monthly review and tracking.
- In conjunction with Project team undertake a monthly analysis of variance and activities and present to the Project Manager and Director of Programmes.
- Assist the Project Manager and project staff in monthly explanations of variances in line with approved budgets.
- Review projects and staff payment request to ensure sound financial management systems of Heifer finance policy is adhered to on a daily basis.
- Collect and Collate Catalytic leverage funds (CaLF) in conjunction with the Livestock officer and Business officers.
- Oversee and ensure proper management and documentation of project assets in line with laid down Heifer policies.
Processing of Accounting information (30%)
- Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
- Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports.
- Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
- iMonitor the project petty cash imprest in line with cash management controls.
Monitoring of Project Budgets ( 20%)
- Monthly, quarterly monitoring of burnt rates against both Heifer and the donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast.
- Monitor the HHK project budget on monthly basis, prepare monthly reports by 10th of the subsequent month.
- Hold 12 monthly and 4 quarterly meetings every year with the Project Manager, Director of Programmes and Director of Finance to analyse project spending against the forecast budgets and provide explanations for significant variances.
- Undertake 4 quarterly support visits to project partners review, audit and assess how project funds are utilized and provide support for capacity building of the partners and give advice on how to keep books of accounts.
- Participate in organizing donor records, and ensure internal controls are maintained on a daily basis.
Participate in Risk Management (20%)
- Ensure that Heifer Financial policies are adhered to at all times.
- Ensure that all payments and commitment are in line with Heifer policies and properly approved by relevant authorities.
- Monitor and update the key partner risks issues as identified in the pre-award assessment and ongoing assessments and generate quarterly risk reports.
- Maintain sound financial management systems, and provide administration support to project on a daily basis
- Ensure that all payments are fully supported and approved appropriately i.e. field trip reports, LPOs
- In cases of suppliers, ensure that the relevant procurement processes are always adhered to where necessary.
- Participate in Implementing global procurement policies.
May perform other job-related duties as assigned by the Project Manager
Minimum Requirements:
- Bachelor’s Degree in accounting, Finance, Business Administration or related field required, plus one (1) year of experience; or university Diploma in Accounting, Business studies or CPA 1 with 6 years’ experience in a Non-Profit organization. Other job-related education and experience may be substituted for all or part of these requirements
Most Critical Proficiencies:
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP) or International Finance Reporting Standards (IFRS)
- Practical experience and knowledge of donor financial reporting processes.
- Good skills and experience in financial management reporting.
- Good analytical skills and experience in project budget development and variance analysis.
- Excellent communication and interpersonal skills
- Computer proficient in word processing, spreadsheets, presentation tools, electronic mail software, and knowledge of accounting software (e.g, MS Office Suite, Dos, Accounting packages such as Sun Systems, Pastel, Agresso).
- Strong organizations skills and numeracy skills.
Essential Job Functions and Physical Demands:
- Preparing and presenting documents in a well-designed and attractive format with superior attention to detail.
- Maintaining to the highest level of professionalism when dealing with donors, project participants, Heifer Kenya staff, and partner organizations.
- Willingness to contribute to Heifer International principles of transparency and honestly
- Proven team and customer and customer care skills with the ability to train and work cooperatively with a diverse staff, including field staff in several locations
- Constant face-face, telephone and electronic communication with colleagues, both internal and external
- May require constant sitting and moving; working at a computer for extended periods
- Working with sensitive information and maintaining confidentiality.
- Performing multiple tasks with minimal supervision
- Willingness to work with a flexible schedule
- Willingness to travel both domestically and internationally.
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Function:
The Project Accountant reports to the Project Manager and is primarily responsible for all the accounting, financial management, budget and reporting functions for the Kenya Market led Dairy Supply Chain Project. The Project Accountant plays a significant role in strengthening of core global systems by ensuring proper accounting, maintaining systems of accountability, processing of accounting information, internal and external financial reporting, cash and bank account maintenance and other financial tasks for the project as assigned by the Project Manager.
The Project Accountant supports the Project Manager and the Director of Programmes in ensuring compliance with all the SIDA contractual obligations in procurement, financial reporting, budget management and staff time allocations for Heifer International and its partners in implementing the contract agreement. The Project Accountant also prepares the project donor reports for review by the Project Manager and the Director of Programmes and Finance Director prior to submission to the donor.
The Project Accountant also supports the project partners including the producer organizations in financial management through participating in due diligence processes, capacity building of organizations in financial management processes and supporting the tracking of their contributions to ensure the project adequately reports on these to the donor.
Essential Character Traits:
Heifer International Kenya is looking for a self-motivated, value and result-oriented and an individual of high integrity and accountability to fill the position of the Project Accountant.
Manager.
RESPONSIBILITIES & DELIVERABLES
Project Financial Management 30%
- Work closely with Project Manager and the project team s to ensure that project finance and assets are well managed
- Analyse expenses and present financial reports on monthly basis to the Project Manager and to the Director of Programme and Finance Director.
- Participate in the annual planning and development of budgets and their monthly review and tracking.
- In conjunction with Project team undertake a monthly analysis of variance and activities and present to the Project Manager and Director of Programmes.
- Assist the Project Manager and project staff in monthly explanations of variances in line with approved budgets
- Review projects and staff payment request to ensure sound financial management systems of Heifer finance policy is adhered to on a daily basis
Processing of Accounting information 30%
- Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
- Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports
- Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
- Monitor the project petty cash imprest in line with cash management controls
Monitoring of Project Budgets
- Monthly, quarterly monitoring of burnt rates against both Heifer and the donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast.
- Monitor the Kenya Dairy Supply Chain project budget on monthly basis, prepare monthly reports by 10th of the subsequent month.
- Hold 12 monthly and 4 quarterly meetings every year with the Project Manager, Director of Programmes and Director of Finance to analyse project spending against the forecast budgets and provide explanations for significant variances.
- Undertake 4 quarterly support visits to project partners review, audit and assess how project funds are utilized and provide support for capacity building of the partners and give advice on how to keep books of accounts.
- Participate in organizing donor records, and ensure internal controls are maintained on a daily basis.
- Collect information from partners and prepare CALF reports on quarterly basis
Participate in Risk Management 20%
- Ensure that Heifer Financial policies are adhered to at all times.
- Ensure that all payments and commitment are inline with Heifer policies and properly approved by relevant authorities.
- Monitor and update the key partner risks issues as identified in the pre-award assessment and ongoing assessments and generate quarterly risk reports.
- Maintain sound financial management systems, and provide administration support to project on a daily basis
- Ensure that all payments are fully supported and approved appropriately i.e. field trip reports, LPOs
- In cases of suppliers, ensure that the relevant procurement processes are adhered to where necessary at all times.
- Participate in Implementing global procurement policies
May perform other job-related duties as assigned by the Project Manager
Minimum Requirements:
- Bachelor’s Degree in accounting, Finance, Business Administration or related field required, plus one (1) year of experience; or university Diploma in Accounting, Business studies or CPA part 2 with 6 years’ experience in a Non-Profit organization or external audit. Other job-related education and experience may be substituted for all or part of these requirements
Most Critical Proficiencies:
- Practical experience in various aspects of accounting principles and practices with a good understanding of Generally Accepted Accounting Principles (GAAP) or International Finance Reporting Standards (IFRS)
- Practical experience and knowledge of donor financial reporting processes.
- Good skills and experience in financial management reporting.
- Good analytical skills and experience in project budget development and variance analysis.
- Excellent communication and interpersonal skills
- Computer proficient in word processing, spreadsheets, presentation tools, electronic mail software, and knowledge of accounting software (e.g, MS Office Suite, Dos, Accounting packages such as Sun Systems, Pastel,Agresso).
- Strong organizations skills and numeracy skills.
Essential Job Functions and Physical Demands:
- Preparing and presenting documents in a well-designed and attractive format with superior attention to detail.
- Maintaining to the highest level of professionalism when dealing with donors, project participants, Heifer Kenya staff, and partner organizations.
- Willingness to contribute to Heifer International principles of transparency and honestly
- Proven team and customer and customer care skills with the ability to train and work cooperatively with a diverse staff, including field staff in several locations
- Constant face-face, telephone and electronic communication with colleagues, both internal and external
- May require constant sitting and moving; working at a computer for extended periods
- Working with sensitive information and maintaining confidentiality.
- Performing multiple tasks with minimal supervision
- Willingness to work with a flexible schedule
- Willingness to travel both domestically and internationally.
Method of Application
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