Job Vacancies at Standard Bank

Job Purpose

Directs and oversees all policies, strategy, objectives, and initiatives regarding foundation activities. Develops policies designed to maximize foundation funding and develops goals and strategies for all fundraising campaigns and foundation focus areas implementation. Also guides the board and organisation on strategy, inputs, outputs and outcomes.

Key Responsibilities/Accountabilities

• Manages core Foundation functionality
• Develops and oversees the execution of the foundation strategy.
• Provides the strategic direction and guides the development of the Foundation unit strategies
• Ensures effective investment in long-term versus short-term initiatives.
• Keeps abreast of changes in legislation and the local environment; and foundation trends and reviews strategies accordingly as required.
• Drives implementation of strategies and plans for foundation and assists in driving consistency and coordination between Foundation, Bank, Partnerships and other entities
• Monitor and manage the portfolio of accelerated SMEs, ensuring they meet their quarterly targets and budgets
• Set up and manage a service provider panel, and a business acceleration service for the SMMEs (alone or with a 3rd party, and may or may not include a physical space)
• Oversee the day-to-day operations of the foundation, ensuring it runs effectively and its functions and objectives are achieved
• Prepare annual strategies and budgets to the board, and prudently manage the foundation’s resources within those budget guidelines
• Policy and procedure development (using wherever possible Stanbic Foundation’s policies and procedures)
• Recruitment and management of potential entrepreneurs
• Recruit partners to complement Stanbic Foundation’s contribution in terms of capital and skills, ensuring agreements are successfully concluded
• Manage the Foundation budget
• Manage the assets, resources and finances of the Foundation
• Optimises and ensures alignment to procurement processes.
• Optimises payment of expenses and ensures alignment to service level agreements with external suppliers e.g. agencies.
• Operating within budget Minimise spend on other operational expenses and capex
• Drive efficiencies of spend across multiple initiatives
• Responsible for inspiring, motivating, leading and managing the team.
• Responsible for the recruitment, development and retention of relevant skills in order to meet the business needs.
• Ensures the effective selection of staff by matching the skills and competencies to the requirements of the job.
• Ensures skills assessments and competency-based training takes place as and when required.
• Builds organisational capabilities through evaluating likely future requirements and ensuring that individuals are provided with the best possible development opportunities in line with these.
• Creates an environment in which learning, and development are emphasised and valued.
• Takes personal responsibility for coaching and mentoring others.
• Effectively delegates authority and responsibility, in line with business objectives, to ensure the empowerment, motivation and effectiveness of all direct and indirect reports.
• Promotes a culture where the values of the group are seen to be ‘alive’
• Ensures the implementation of the leadership promise and employee engagement programme.
• Encourages team members to express their views, resolves issues raised by the team, escalates issues if required, and provides feedback to teams on an ongoing basis.
• Develops and maintains an open communication channel with direct reports and supports staff to foster greater co-operation and teamwork.
• Monitors and manages the performance and development of staff within the area. This includes regular one-on-one feedback sessions, conducting mid-year and final performance appraisals, as well as the moderation and relative distribution of all appraisals for the team.
• Ensures staff are appropriately and consistently rewarded and recognised for their achievements and outputs.
• Ensures that disciplinary action and grievances are addressed and aligned to policies and procedures.
• Training and development of the Foundation team
• Manage the risks for Foundation and ensure adherence to compliance regulations
• Oversee the development of risk metrics and risk appetite threshold setting.
• Drive a culture of proactive compliance.
• Interact with specialist risk areas (operational risk, financial crime risk management, information security risk etc.) to ensure that business risk management requirements are addressed in all these frameworks.
• Ensure that integrity, due skill, care and diligence is displayed at all times.
• Observe proper standards of market conduct and act in accordance with these standards
• Reputation measurement.
• Ensure efficient and effective stakeholder engagement for Foundation
• Maintain the foundation in good standing as a charitable organization under national and county law and preserve its tax status.
• Impact measurement and reporting
• Keep entrepreneur system updated with contacts and activities
• As the face of the foundation, maintain the foundation's visibility including through media, annual and quarterly reports, newsletters, fundraising letters and event flyers, press releases and other marketing and advertising materials.
• Build and maintain long-term relationships with key stakeholders including donors and potential donors.
• Represent, as required, the Foundation in media, PR and promotional activities
• Critical success factor: Number of successful enterprises generated, and the impact thereof
• Develop and present annual Country Foundation strategy to EXCO and Board for approval
• Work with the Senior Manager, Brand to translate the Foundation strategy and CSI policy into actionable marketing and communication activities
• Support the activities of such structures as may be established by the Board for the implementation of the CSI strategy and policy
• Engage with business units and social partners to ensure the relevance and effectiveness of Foundation programmes
• Take overall responsibility for existing CSI programs and provide a strategic, engagement and action framework in this regard moving forward
• Ensure that the Foundation is seen as a responsive and involved citizen
• Take accountability for escalating any potential reputational risks to ExCo timeously

Preferred Qualification and Experience

• First Degree in Business Commerce or equivalent
• Post Graduate Diploma
• Masters Degree will be an added advantage
• Memberships to professional bodies, is added advantage
• At least 15 years’ work experience managing a small business or in a managerial position within the impact sector/world.
• Experience in financial services would be beneficial
• Experience in managing people
• Experience in managing a budget
• Keen interest in and previous experience working with entrepreneurs and start-ups

Knowledge/Technical Skills/Expertise

• Ability to identify and leverage on a wide variety of partner networks (development agencies, Government, training firms, audit and consulting firms, technology companies, universities, panels of lawyers, internal stakeholders etc).
• Demonstrated capacity to see the commercial application of ideas, with ability to institute processes for quick validation of concepts
• Clear on impact goals and how to play in a role in delivering on SDG’s goals within the Foundation framework

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Job Purpose

The Stanbic Foundation Project Co-ordinator will be responsible for all administrative aspects of the Foundation. They will be responsible for the day to day effective running and co-ordination of the space, allocation of meeting rooms to entrepreneurs working with the Foundation, organise the events that will be held at Foundation, co-ordinate with partners and Foundation team members any action points arising from meetings, events, forums as well as ensure that standards and good service is delivered to those who utilise the services of the inhouse outsourced cafeteria. They will also be responsible for effectively responding to all queries directed to the Foundation physically, via letters or digitally.

They will work hand in hand with the Stanbic Bank Marketing and Communications Department to ensure that the information on the Foundation website and portal is up to date, any collateral and communication material is up to date and copies made available physically and digitally in the relevant spaces within the Foundation and the bank premises.

Together with the Head of Foundation, they will also manage the day to day running of any Marketing and Communications campaigns and programs that the Foundation will be running.

They will also assist with managing and putting together a set of administrative service packs that allows foundation projects to be managed effectively including meeting packs, meeting minutes and agenda’s and checklists. Also support the relevant and timely foundation projects and activities through effective processes, including budget administration as well as coordinate workflow and schedules across associates and services providers.

They will also be required to be good at record keeping, reporting, follow up and with a keen eye to attention to detail as well as good implementing skills. They will need to ensure that all policies and guidelines that relate to the Foundation are up to date, actioned and lived through all actions undertaken by the Foundation.

Key Responsibilities/Accountabilities

• Support the effective governance of Foundation projects by maintaining project documentation
• Ensure that Foundation project scoping documents, business cases, schedules, business requirements and other artefacts are in the correct formats and stored. Manage the version control of these documents.
• Develop and maintain project stakeholder lists including contact details and email distribution lists.
• Develop and maintain the foundation project organisation structure including short descriptions of the roles and responsibilities of different contributors in the projects.
• Obtain project budgets and ensure that they are updated with actuals and stored and reported where needed.
• Compile and distribute project reports
• Compile Foundation project progress reports on a weekly, monthly and quarterly basis, based on the guidance and formats provided by project and programme managers.
• Distribute the progress reports to stakeholders identified by project managers.
• Review financial entries on project budgets on a monthly basis to ensure that cost items have been correctly allocated to the project cost centres. Highlight discrepancies or concerns to the project and programme managers to resolve.
• Support project and programme managers, when required, with the preparation of the presentations and supporting information for the steering committee meetings.
• Provide monthly Foundation reports and co-ordinate the preparations and all documents presented to board
• Work with Governance office to ensure readiness of the Foundation team to all boards and statutory meetings and reports
• Provide administrative support to Head of the Foundation and Project managers
• Schedule meeting venues, teleconferencing dial in details, video conference venues and supporting equipment for Head of Foundation and Project meetings proactively and on request.
• Prepare meeting minutes, arrange approval by the meeting chair and distribute to meeting participants, for formal project meetings (such as steering committees or budget reviews). If capacity allows, support Foundation project managers with meeting minutes for other project meetings.
• Keep track of meeting actions from meetings to ensure deadlines are met.
• Support the on boarding of contract staff or consultants on projects by arranging their building access, systems access and equipment allocation.
• Support the off boarding of project contractors or consultants by arranging the collection of their building access cards, removal of the system access and retrieval of all bank equipment (such as laptops and security ID tokens) on their last day of work.
• Liaise with the banks approved travel agents to obtain quotes, for projects requiring travel arrangements. Obtain approval from Head of Foundation or cost centre mandate holders, confirm bookings and ensure that travellers have met pre-trip requirements for visas and inoculations.
• Manage diaries for Head of Foundation and Project managers.
• Manage department budget administration for Head of Foundation and Project managers.
• Assist with the collation of reports for the monthly board packs.
• Support the departmental team with IT, HC, resource and administrative queries and liaise between the team and the relevant departments.
• Provide support on the budget and financial management of the unit, including organising for team travel and eventing requirements and supplier invoices in a timely manner, obtaining authorisation and liaising with the finance department.
• Ensure efficient and effective stakeholder engagement for Foundation
• Maintain good working relationships with all stakeholders (business and professional organisations).
• Co-ordinate and manage key stakeholders, events and projects.
• Prioritise and plan the workload of the unit to ensure a smooth workflow and that deadlines are met.
• Maintain a close and productive working relationship with relevant managers, specialists, donors and partners of the foundation.
• Engage all stakeholders in a professional and diplomatic manner at all times.

Preferred Qualification and Experience

• First Degree in Business or equivalent
• Administration Management and experience will be an added advantage
• 3-4 Years in similar role

Knowledge/Technical Skills/Expertise

• Project Planning experience
• Exposure to administration in project management area will be advantageous. 
• Experience in meeting management (agenda’s, minutes), meeting logistics (venue, equipment) and reporting