Administration Assistant (Receptionist) at LVCT Health

Position: Administration Assistant (Receptionist) – AR/LVCT/09/2016
Reporting to: HR & Admin Officer
Location: Kisumu

Job Purpose

• To manage the main reception area and support in administration services

Admin Assistant Job Key Tasks & Responsibilities

• Serve as the face of the organisation at the front office
• Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
• Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
• Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff
• Oversee maintenance of general cleanliness
• Ensure appropriate hospitality is accorded to visitors and partners visiting the office
• Co- ordinate all travel arrangements and logistics for the organization –bookings, transportation etc
• Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor
• Package, label and dispatch all the parcels to respective regions
• Receive, record and distribute all the parcels to respective offices
• Maintain office machines i.e. the telephone system and the photocopier
• Providing support to meetings by taking minutes and organizing for venues and refreshments
• Record keeping and filing documents

Requirements for Admin Assistant Job

• A diploma/degree in Business Administration, Secretarial studies or a related course
• Minimum 2 years’ experience in a similar role
• Good Public relations and communication skills
• Ability to listen, be flexible and to multitask