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LVCT Health is an indigenous Kenyan non-governmental and not-for-profit organization established in 2001. We are driving Kenya towards HIV prevention, with an ultimate goal of reducing HIV infections to zero. We offer integrated HIV services through development of models that are scaled up to the national models.
We also carry out sexual and reproductive ...
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Position: Laboratory Technologist – LT/LVCT/09/2016
Reporting To: Care In Charge
Location: Kisumu
Job Purpose
- To provide clinical laboratory services in Care and Treatment in accordance with the national ART guidelines.
Laboratory Technologist Job Key Roles & Responsibilities
- Performing routine laboratory test procedures as outlined in the laboratory standard operating procedure manuals and reports test results.
- Ensuring adherence to quality assurance and quality control procedures in performing all testing.
- Correlating clinical information and/or previous lab results and report discrepancies to supervisors and other appropriate personnel.
- Collecting and directing the collection of specimens with rigid attention to proper patient identification, priority status and hospital and laboratory and laboratory safety and infection control policies for clinical testing.
- Participating in established Total Quality Management activities, Quality Control testing of lab reagents and maintenance of equipment.
- Running and documenting control values.
- Collecting, evaluating and reporting quality management data in order to monitor and improve laboratory performance.
- Writing and updating laboratory procedures as required.
- Provide technical information about test results to care manager, clinical officers and patients.
- Set up, clean and maintain laboratory equipment.
- Develop, standardize, evaluate, and modify procedures, techniques and tests used in the analysis of specimens and in medical laboratory experiments.
- Establish and monitor programs to ensure the accuracy of laboratory results.
- Ensure smooth running of data management systems
Requirements for Laboratory Technologist Job
- Diploma in Medical Laboratory Technology or Health Sciences.
- Must have current registration with the KMLTT Board.
- At least 2 years’ experience working in a medical laboratory.
- Excellent report writing, communication and interpersonal skills.
- Good Computer usage skills.
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Position: ICT Officers (2 Posts) – ICTO /LVCT/09/2016
Reporting TO: ICT Manager
Location: Nairobi, Kisumu
Job Purpose
- To provide support to all staff on organization supported applications by troubleshooting ICT related problems, diagnosing issues and taking appropriate action.
ICT Officer Job Key Roles & Responsibilities
- Ensure all servers and computers join active directory and they have the right group policies before joining organisation’s network.
- Install, configure, monitor and maintain all servers/computer systems i.e. operating systems, antivirus software, productivity software (Microsoft Office), enterprise resource planning system, and any other ICT systems that may be in use in LVCT Health.
- Ensure data of all computer systems are backed up both onsite and offsite and they are kept updated and optimally configured with latest software patches and database updates eg Antivirus.
- Ensure availability and access to email and Internet for all LVCT Health users
- Provide first line software and hardware support to LVCT Health users, and effectively manage second-line or outsourced support services as well as service & maintenance of ICT equipment
- Serve as the ICT point of contact for third parties, i.e. ICT vendors for goods and services, on all ICT matters in LVCT Health
- Participate in reviewing, formulating and implementing an ICT policy for the organization
- Participate in identification and prioritization of ICT needs for the organization
- Provide technical and operational advice, and coordinate the procurement and implementation of IT projects when the need arises
- Carry out or organize for ICT training for users where required
- Oversee change management and ICT technology upgrades to keep the organisation at the cutting edge in ICT use in comparison with other 21st Century organizations
- Manage LVCT Health’s systems, websites and professional and social network portals
- Oversee ICT use and security audits and ensure attendance of all issues raised thereof after each audit.
- Manage VOIP and Conference calls for LVCT Health and ensure all the regional offices telephone services are up at all times.
Requirements for ICT Officer Job
- Bachelor’s degree in Information Technology or a related field
- At least 3 years’ experience in a similar position in a fast paced organisation
- Advanced practical computer skills including MS Office and ERP systems
- Proficiency in ICT systems and applications
- Good in programing language especially PHP
- Sound knowledge in SQL
- Ability to multitask
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Position: ICT Manager – ICT/LVCT/09/2016
Reporting TO: Operations Director
Location: Nairobi
Job Purpose
- To provide strategic leadership in information and communications technology to the organization. Core duties include analyzing systems and processes; hardware and software maintenance; training, consultation and ensuring maximum access to and implementation of technology services and resources.
ICT Manager Job Key Tasks & Responsibilities
- Develop and implement policies and procedures for electronic data processing and computer systems operations and ensure adherence.
- Manage the acquisition, installation and maintenance of the local area network (LAN) hardware and software
- Manage the information systems, staff and consultants to design, develop, implement, operate and administer computer and telecommunications software.
- Provide leadership in the use of modern software in presentation of reports at organizational meetings with staff and other parties.
- Troubleshoot workstations, network operating system, software applications, phones, copiers and other related technologies
- Familiarity with all hardware, software and Windows operating systems (server 2008 R2) Mac Operating systems (OS X 10.11 EL Capitan or later)
- Ensure compliance with all software licensing agreements and track software versions
- Provide orientation to new users of existing technology and train staff
- Provide leadership in managing information sharing platforms e.g. shared folders and give recommendations about accessing information and support
- Performs routine preventive maintenance on hardware and software
- Maintain current and accurate inventory of computer hardware, software and IT resources.
- Design, develop, maintain and update the organization website and intranets. Update and improve the website, add new functionality and improve user ability to maintain website without technical support.
- Manage network operations to include connectivity problems, installing and maintaining routers; adding/terminating users; assigning rights and access; resetting passwords; establishing e-mail addresses; performing backups and restorations, input and maintain IP addresses etc.
- Make recommendations about purchase of technology resources
- Maintain log and/or list of required repairs and maintenance
- Ensure security of data and information including installation of updated anti-virus software, mitigation and documentation of security risks.
- Implements, maintains and administrates databases
- Provides technical supervision of IT staff, updates and evaluates the performance of IT staff.
- Work closely with Monitoring and Evaluation team to design, set up and maintain routine and evaluation database(s).
- Monitor data back-up and recovering procedures
- Develop database utilities and automated reporting
- Evaluate and recommend new database technologies
- Manage and supervise ICT staff
Requirements for ICT Manager Job
- Master’s degree in IT. A Bachelor’s degree will be considered with requisite skills and experience
- Minimum 5 year’s hands on experience in Microsoft windows, server installations, configurations and active directory
- Experience with backup systems and in developing databases
- Advanced computer proficiency with advanced skills in at least two of the following applications or systems: Microsoft SharePoint, SPSS, EPI
- Info, Microsoft Access and Excel, PHPLinux, Oracle
- Ability to analyze, troubleshoot, support, and implement technical solutions at all levels
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Position: HTS Counsellor Supervisors (4 Positions) – HTSCS/LVCT/09/2016
Reporting TO: Project Manager
Location: Kisumu, Kisii/Migori, Nairobi, Kiambu
Job Purpose
- In liaison with the Quality Management Program Officer implement counselor supervision for HTS providers and other staff providing psycho-social support services to clients.
Counselor Supervisor Job Key Tasks & Responsibilities
- Conduct burnout index on the HTS staff to identify risks of burnout for effective mitigation
- Provide group, one to One, and other forms of support supervision to the HTS counselors and other relevant staff.
- Participating in the development/review and utilize the relevant HTS supervision protocols and tools.
- Assessing adherence to counseling SOPs and ethics by relevant staff
- Providing feedback to staff on personal development areas
- Monitoring the efficacy of supervision and impact on the quality of HTS services.
- Conducting site supervision visits to support implementation of quality assurance systems.
- Preparing timely activity reports
- Biannual observed practice for the counsellors
- Ensuring that all counselors are enrolled for PT and doing corrective action whenever needed
Requirements for Counselor Supervisor Job
- Bachelor’s degree in Counselling Psychology
- Certifications in QM will be an added advantage
- Trained in counsellor supervision
- Minimum 4 years’ experience in a similar role preferably in an NGO setup
- Good communicator with ability to write good reports
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Position: HR & Admin Officers (2 Positions) – HRO/LVCT/09/2016
Reporting TO: HR & Admin Manager
Location: Nairobi and Kisumu
Job Purpose
- The HR & Admin Officers will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.
Key Roles & Responsibilities
- Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organisation
- Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidates placement and orientation
- Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
- Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
- Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
- Working with program managers to address HR, administrative and staffing needs for various projects
- Preparing institutional quarterly HR newsletters
- Performing administrative roles in management of the organisation’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
- Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
- Maintaining an up to date database of all full time, contract and short term staff
- Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
- Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
- Retaining up to date records of institutional assets and managing their issuance and insurance
HRMS administration and staff training on usage of self-care modules
- Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organisation
- Handling staff welfare matters
- Preparing and presenting regular HR & Administrative reports
Requirements
- Bachelor’s degree in health Business Management/ Social Sciences or a related field
- Higher diploma in Human Resource Management
- Good understanding and practical knowledge of Kenyan labour laws and Statutory returns
- Minimum 3 years work experience in a busy HR office preferably in an NGO
- Computer literacy and ability to use a recognised Human Resource Information System
- Ability to maintain confidentiality of all Human Resource information
- Experience in general office Administration
- Good communication, presentation and interpersonal skills
- A self-starter, highly organised with ability to organize work of self and others effectively
- Methodical and pays attention to details
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Position: Accounts Assistants (2 Positions) – ACA/LVCT/09/2016
Reporting To: Finance Officer
Location: Nairobi, Kisumu/Migori
Job Purpose
- To provide support to the finance division in managing cheque, petty cash payments, requisitions and data entry and to provide updated cash flow reports in a timely manner.
Accounts Assistant Job Key Tasks & Responsibilities
- Enter finance data accurately and timely
- Ensure sequential filing of accounting documents
- Provision of training to new staff in finance division
- Archive all the accounting records in a retrievable system
- Preparation of staff imprest reports
- Ensure all income and funds received in the office are receipted & banked in a timely manner
- Prepare payment vouchers and write cheques whilst ensuring payments are well supported with appropriate allocation to various projects
- Ensure prompt vendor invoice settlement
- Preparing supplier reconciliations, creditors status reports and cash flow position reports
- Ensure all statutory deductions are presented to relevant authorities by due dates including but not limited to PAYE, HELB, NSSF, NHIF,
- Withholding Tax and Withholding VAT
- Fill, submit and track DA1 forms with the relevant authorities
- Manage the petty cash payments and ensure timely replenishment
- Provide support during donor and organizational audits
- Managing division’s stationery
Requirements for Accounts Assistant Job
- Bachelor’s degree in a business related preferably accounting or finance
- Accountancy qualification CPA part 2 or ACCA
- At least 2 years work experience in accounts or audit with experience in book keeping and preparation of complete financial statements
- Good working knowledge of computer package. Knowledge of an accounting software will be an added advantage
- High integrity, hardworking, attentive to details and willing to go the extra-mile to meet deadlines
- Excellent communication and interpersonal skills
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Position: Dreams Technical Advisor- DTA/LVCT/09/2016
Reporting To: Project Director
Location: Nairobi
Job Purpose
- To provide programmatic technical expertise in DREAMS project delivery by coordinating program teams to deliver interventions and ensure quality.
Technical Advisor Job Key Tasks & Responsibilities
- Developing and implementing strategies for delivery of DREAMS targets
- Developing annual work plans and monitoring their execution including activities, deliverables, schedule, and associated costs
- Ensure effective deployment of staff and other resources, including staff time allocation to the project.
- Identify key stakeholders for effective delivery of DREAMS and build partnerships
- Manage partners’/stakeholders’ expectations, and conduct quality assurance of project deliverables, including monitoring of the project variables (cost, effort, scope, etc.)
- Monitor and report on utilization of budget and commitments accurately and in a timely manner to facilitate informed decision making, including appropriate project budget upload and revision, based on work-plan; extracting project budget on a monthly basis, reviewing transactions, and providing feedback to Project Director; and ensuring that all financial transactions undergo proper institutional approval process and are satisfactorily executed, and reviewing project financial reports to ensure accuracy.
- Prepare necessary documentation and execute project subcontracts and consultancies, ensuring full compliance with established policies and processes, monitor their implementation, and ensure smooth closure of contracts.
- Provide mentorship and build capacity of staff and other stakeholders involved in delivery of DREAMS
- Organize relevant Project meetings and workshops and ensure responsible parties follow through on the decisions related to project.
- Documenting project progress, lessons learnt and disseminating relevant information to the project management team and other relevant parties
- Prepare project technical programmatic reports in consultation with the Project Director and team members, and report in a timely manner.
- Ensure institutional integration of the project under the oversight of the Project Director
Requirements for Technical Advisor Job
- Bachelor’s degree in Social sciences; Master’s degree in public Health/Social Sciences or a related field will be an added advantage
- Minimum 5 years’ experience in managing donor funded projects in HIV Program areas
- Proven experience in designing, implementing, program monitoring, evaluation and reporting
- Clear understanding of MOH, public and private health systems
- Up to date with latest developments in HIV Prevention and HIV programming in general
- Experience working with PEPFAR dealing with major grants will be an added advantage
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Position: CQI Coordinator- CQI/LVCT/09/2016
Reporting TO: Project Manager
Location: Nairobi
Job Purpose
- The incumbent will closely work with the program technical staff and the rest of the program implementation team to support teams to effectively implement, document and report Quality Improvement activities.
CQI Coordinator Job Key Tasks & Responsibilities
- Champion formation of Quality Improvement teams
- Providing leadership to improvement initiatives. This will include development of the quality management plan, outlining the quality management program infrastructure, prioritization of goals, identifying performance measures as well as planning for program evaluation.
- Providing guidance and reassurance to staff by overseeing the progress of quality improvement activities, monitoring quality program indicators and encourage the staff to utilise the quality data to inform quality improvement.
- Facilitating innovation and change and removing any negative restraints or barriers to achieving and sustaining improvements.
- Establishing a common culture and gaining buy-in of staff and stakeholders and demonstrate a true commitment to the quality program.
- Develop QI tools as necessary
- In charge of evaluations: SIMs, Process assessments, Impact assessments, Training needs assessment, and other assessment
- Provide technical assistance, supervision and quality assurance in developing logical frameworks, study designs, data analysis, report writing for strategic program development
- Work with health facilities to apply QI approaches to routine facility practices to bridge performance gaps
- Support MoH to establish systems for continuous learning and implementation of continuous Quality Improvement methods and scale up successful innovations
- Work with the MoH to improve the competency and capability of health workers by strengthening quality training programs, including advocacy for quality improvements
- Assist the MoH in improving performance of health care providers by applying evidence-based innovations and continuous monitoring techniques including proficiency testing and point of care CD4
- Convene and conduct quality improvement performance review meetings to achieve the project objectives
- Effective documentation and reporting on Quality Improvement plans and achievements
- Work with relevant partners to establish a performance monitoring system for tracking priority QI indicators to show process and outcome improvements
Requirements for CQI Coordinator Job
- Bachelor’s degree in a relevant field.
- Minimum 4 years’ experience in a similar or related role
- Good understanding of public Health and MOH systems
- Knowledge or experience with monitoring and evaluation
- Strong analysis skills
- Ability to develop data collection tools and materials for a variety of contexts, learning curves and needs
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Position: Clinical Officers (4 Positions) – CO/LVCT/09/2016
Reporting To: Care InCharge
Location: Nairobi, Kiambu, Kisumu
Job Purpose
- The clinical officer will be a member of the LVCT Health clinical team with the role of providing HIV/AIDS and related treatment services to all patients and clients. The clinical officer will ensure that the optimal standard of care is achieved in the LVCT Health HIV clinic and other outreach services to ensure quality in service provision in line with national guidelines, patient satisfaction and good clinical outcomes
Clinical Officer Job Key Tasks & Responsibilities
- Clinical management of clients attending the care and treatment clinic
- Performing medical consultations for OI’s and Antiretroviral therapy (ARVs) for PLWHA and Post exposure prophylaxis for at risk groups
- Providing adherence counseling and PWP to clients attending the clinic
- Ensuring that the optimal standard of care is achieved by establishing and maintaining the use of nationally approved clinical guidelines and protocols and with the help of the care manager, updating your knowledge of HIV/AIDs management using evidence based practice
- History taking and physical examination of clients
- Counsel clients on compliance to treatment
- Implementation of clinical aspects of Positive Health Dignity and Prevention program in the care and treatment clinic
- Ensure Integration of Services within the Prevention Site
- Timely preparation and submission of Clinic Program Progress Reports.
- Documentation of program work
- Take lead in documentation and follow up of clinic clients including TB patients
- Provide regular feedback/updates to care staff and site in charge on work related concerns
- Communication to clients on issues that concern them.
- Continuous mentorship of clinical staff, including nurses and counselors on clinical management of clients
- Ensure participation and contribution to capacity building of clinical and other staff through CMEs, Sensitization and Updates
- Provide information, education and communication to clients and their families in the clinic through support groups, health talks and educational materials like pamphlets
- Support delivery of other clinical duties (e.g. triage, nutrition) when required
- Support in delivery of outreach services including STI diagnosis and treatment for general and at risk populations.
- Up to date record keeping and management of clients’ data
Requirements for Clinical Officer Job
- Diploma in Clinical Medicine/Surgery from a recognized Medical College
- A registered member with the clinical officer’s council
- At least three (3) years’ work experience in a busy Comprehensive Care Clinic or relevant sector
- Must be trained in Adult and Pediatric ART from National Aids control council (NASCOP) Kenya
- Good understanding of HIV in Kenya environment
- Experience in working with the Government of Kenya guidelines, standards, tools and best practices
- Good data management and report writing skills
- Good communication and interpersonal skills
- Experience in clinical mentorship or support supervision in MOH settings will be an added advantage
- Ability to respond to common inquiries or complaints from customers, regulatory agencies or any other source
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Position: GBV Officer (2 Positions) – TOGBV/LVCT/09/2016
Reporting to: Senior Program Officer, GBV
Location: Nairobi
Job Purpose
- To provide technical support for the implementation of GBV programs and ensure GBV services are delivered to all survivors of violence in all LVCT supported sites.
GBV Officer Job Key Tasks & Responsibilities
- Support establishment of GBV services in all LVCT supported sites
- Strengthen support mechanisms to ensure survivors can access services in a timely manner.
- Provide technical guidance on GBV trainings, Clinical management on GBV, GBV basics, community members, and service providers
- Supporting continuous quality improvement through implementation of QM strategies
- Strengthening adherence and psychosocial support to clients
- Ensure availability of all commodities and materials for GBV services.
- Identify and document best practices for implementation of for replication in all sites within the project
- Work with M&E to ensure accurate data collection and reporting.
- Develop activity reports and contribute to the development of donor reports
- Support the development of strategic partnerships with other implementing partners on GBV programming in project area.
- Ensure activity implementation and expenditure is in line with program budget and LVCT policies
- Provide on-going support to staff and partners through training and guidance to ensure programming meets GBV best practice and guiding principles that prioritizes the needs of the beneficiaries.
- Identify knowledge gaps and provide mentorship for implementation of GBV programs.
- Work closely with project coordinator and other programs to ensure that implementers are well trained and mentored on GBV and support to survivors
- Identify and represent LVCT health in relevant policy forums at county level
- Support establishment of county structures and implementation of GBV policies at county level
- Identify GBV policy gaps and liaise with national team on advocacy
- Work with partners and government to establish appropriate systems to ensure survivors can access services in a timely and confidential manner.
- Develop and maintain effective working relationships with all stakeholders– including community leaders, NGOs and other LVCT Health team members to enhance multi-agency and multi sectoral cooperation and coordination.
- Participate in national and county level coordination meetings to represent the program.
- Ensure GBV response and prevention is incorporated into other sectors and through trainings, advocacy and other mentorship or support.
- Lead on the development of advocacy materials and campaigns at the county to ensure the needs of women and girls and other priority population are addressed
- Generate regular, accurate and timely GBV data and narrative reports for purposes of informing the program and management
Requirements for GBV Officer Job
- A Diploma/Degree in nursing/clinical medicine. A degree in social sciences will also be considered.
- Master’s degree in Public Health will be an added advantage
- Minimum 4 years’ experience in a similar or related role implementing SGBV programs in an NGO
- Advocacy skills and knowledge
- Good communicator with excellent analytical and writing skills
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Drivers – DR/LVCT/09/2016
Reporting To: Procurement & Logistics Officer
Location: Nairobi, Kisumu, Migori/Kisii
Job Purpose
- To provide logistical support to program and administrative teams ensuring smooth and efficient operations.
Driver Job Key Tasks & Responsibilities
- To Drive LVCT vehicles in accordance with laid out procedures and guidelines
- Ensure that vehicles are used for pre-approved purposes.
- Overseeing the fueling of vehicles and ensure that fuel cards are replenished on a timely basis.
- Report any matter related to maintenance of vehicles including regular services and insurances renewal.
- Ensure cleanliness of the vehicles is maintained all through
- Adhere to Traffics rules and regulations of the roads.
- Ensure vehicle log/mileage sheets are completed accurately and on a timely basis and are verified on a regular basis.
- Ensure safety custody of vehicles while on duty and ensure they are all parked at the end of the day as the designated LVCT parking.
- Ensure safe custody of the vehicle keys in the transport office.
- Respond to any other duties as may be legally requested by the supervisor under the HR manual.
Requirements for Driver Job
- Minimum KCSE qualifications or its equivalent
- A clean Kenyan Driving licence class BCE
- A certificate of good conduct
- Certificate in defensive driving
- At least 5 years’ driving experience, accident free and knowledgeable of most regions in Kenya
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Position: Administration Assistant (Receptionist) – AR/LVCT/09/2016
Reporting to: HR & Admin Officer
Location: Kisumu
Job Purpose
- To manage the main reception area and support in administration services
Admin Assistant Job Key Tasks & Responsibilities
- Serve as the face of the organisation at the front office
- Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion.
- Sort and post or otherwise ensure delivery of outgoing mails in a timely manner.
- Deal with enquiries and correspondence; routing to the relevant/ appropriate member of staff
- Oversee maintenance of general cleanliness
- Ensure appropriate hospitality is accorded to visitors and partners visiting the office
- Co- ordinate all travel arrangements and logistics for the organization –bookings, transportation etc
- Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the Head of management or any designated supervisor
- Package, label and dispatch all the parcels to respective regions
- Receive, record and distribute all the parcels to respective offices
- Maintain office machines i.e. the telephone system and the photocopier
- Providing support to meetings by taking minutes and organizing for venues and refreshments
- Record keeping and filing documents
Requirements for Admin Assistant Job
- A diploma/degree in Business Administration, Secretarial studies or a related course
- Minimum 2 years’ experience in a similar role
- Good Public relations and communication skills
- Ability to listen, be flexible and to multitask
Method of Application
Interested and qualified candidates are invited to submit their applications and CV along with contacts of three referees, Salary history and expectations to recruitment@lvcthealth.org clearly indicating the position applied for, reference number and desired location on the subject line. Applications should reach us NOT later than October 12, 2016 Note: Only short listed applicants will be contacted.
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