CMLAP Administrative Assistant at Palladium International

Key Responsibilities

• Welcoming on-site visitors, determining nature of business, and directing them to appropriate personnel.
• Monitoring visitor access and issuing passes whenever required. This includes taking note of and reporting suspicious activity.
• Answering incoming calls and forwarding calls and messages to appropriate personnel/department.
• Sorting and distributing incoming mail, forwarding to appropriate personnel, preparing outgoing mail for pickup and/or courier.
• Preparing correspondence and documents, updating databases, scheduling and following up on appointments, and providing needed administrative support.
• Organizing internal meetings by booking and setting up conference rooms and planning catering for meetings.
• Maintaining a clean, organized reception and other public areas.
• Other duties and responsibilities as may be assigned.

Qualifications and Experience:

• Relevant bachelor’s degree required.
• 1-2 years of administrative experience, preferably with USAID-funded project.
• Excellent skills in Microsoft Word, Outlook, and Excel;
• Ability to work with minimal supervision
• Well-developed and effective organizational skills, including to ability to multi-task, and work in a high-pressured environment.
• Sound understanding / experience in administration and logistics management
• Good written and verbal communication, liaison and interpersonal skills.
• Fluency in English and Swahili required