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  • Posted: Oct 29, 2016
    Deadline: Nov 4, 2016
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    OGRA Foundation is a tax-exempt, Kenyan Non-governmental Organization founded in 2000 as a youth development group. In 2005, it was elevated to a full-fledged NGO to enable it expand its reach within Nyanza Province. OGRA Foundation continues to grow from strength to strength, touching lives, making a difference on a day-to-day basis in the smallest way poss...
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    Training Assistant

     

    Overall Job Function: Responsible for preparing training materials, overseeing the management of trainings and preparing the training reports

     

    Key Responsibilities:

     

    • Assist with clerical and administrative duties.
    • Obtain quotations, organize transport for participants in the training events, maintain financial records and confirm attendance to the events, organize accommodation and meals, arrange training equipment in support of the event, place advertisements, confirm attendees, prepare briefing materials and project communications accurately and on time, explain costs and confirm payments to be made, keep records, make suggestions for improvements and make recommendations.
    • Respond to stakeholders and partners queries and forwarding queries to the Training Coordinator to respond as necessary.
    • Assist in the production of training documentation.
    • Assist in the preparation of pre and post training activities and reporting.
    • Have the ability to coordinate and facilitate the training events to the target groups required by stakeholders and partners, and actively participate and help in conducting the training events.
    • Maintenance of accurate records (hard copy and online) of all operational and financial transactions for easy reference and retrieval; document management, including file closures, archiving.
    • Resolution of routine administrative and process issues, referring complex issues to the Training Coordinator with recommendations for course of action.
    • Use of technology and electronic systems and tools to initiate work, share information with project staff and stakeholders.
    • The Training Assistant will assist and maintain a database/spreadsheet of past and current training programs including participants attended type of training, duration, presenters etc. The database/spreadsheet should enable statistical data at any given time and help in monitoring and evaluation of the performance and progress of the Training component.
    • The Training Assistant will also assist in providing data to enable the Training Coordinator to carrying out training event evaluation and preparation of post training evaluation reports. The data to be collected and compiled is to be accurate and used to facilitate monitoring and evaluation of project activities, and to institutionalize and disseminate knowledge.

     

    Requirements:

     

    • Bachelor’s degree in economics, finance, commerce, accounting or related field
    • 4 years’ experience working in an administrative position or similar role is required.
    • Able to work independently
    • Conversant with MSOffice using MSWord, MS Excel, the internet and email
    • Ability to perform a variety of routine financial and administrative tasks
    • Consistently approaches work with energy and display a positive, constructive attitude and able to resolve operational issues
    • Excellent working knowledge of written and spoken English is required

    Method of Application

    Interested applicants are invited to send their applications to recruitment@ografoundation.org with the position applied for as the subject line on or before Friday 4th November 2016 latest 12 noon. Only shortlisted candidates will be contacted. OGRA Foundation is an equal opportunity employer.

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