Field Finance and Administration Officer at VSF Germany

Purpose of the job: To provide technical expertise in finance, administration and logistics and support in planning, implementation, monitoring, reporting and communication to the Senior Accountant, Senior Project Officer and Project Manager.

Location: Office in Dollow with travels to field locations with travels as may be required from time to time.

Duties and Responsibilities

• Provide financial, logistical & administrative support to the projects
• Implement donor financial regulation in funds management at the field level.
• Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
• Manage the project petty cash, keeping records of all field financial transactions.
• Submit monthly returns both hard copies and soft copies to the regional office.
• Prepare backups of financial documents both hard and soft copies
• Support preparation of cash forecasts, requests and submission to regional office to ensure flawless cash flow.
• Assist in monitoring of expense levels to avoid over expenditure and mis postings of expenses.
• Support Program Manager and field staff in drafting budgets, preparing field documentation and submission of field returns.
• Manage contracts with 3rd parties and supervise services rendered to the projects.
• Ensure stock cards and fuel cards are well kept with up to date fuel usage and stock records.
• Supervise junior camp staff as appropriate.
• Follow up on field staff leaves and share with line managers
• Ensure that Timesheets are prepared well and in time each month
• Undertake any other duties assigned to you by your supervisors

Minimum qualifications and work experience

• At least a Diploma qualification in business administration, accounting
• At least 3 years working experience as a field finance Officer (or similar position) in implementation of donor-funded projects.
• At least 3 years working experience in emergency interventions linked to Cash for work, Food security and livelihood or working with community based groups in similar activities.
• Experience in liaison with national and international actors in community based interventions, gender and youth issues.
• Good knowledge in monitoring and documentation of knowledge management.
• Ability to promote team work for effective and efficient output.
• Fluency in spoken and written English will be an added advantage