HR & Admin Assistant at BURN

HR & Admin Assistant Job Role & Responsibilities

• Assist in on boarding process making sure that the new person will have a desk and chair on arrival, their email address is set up, they have a laptop and are connected to box
• Organize pickups for new employees arriving
• Deal with KPLC and Nairobi water bills for the house and ensure that they are correct and visit offices for any issues.
• Help employees fill in finance and HR forms where they are unsure what to do
• Provide support to finance and other departments on filing, scanning, printing etc.
• Ensure the askaris at the gate have an update list of all employees and all former employees not allowed in at all times.
• Collect all medical forms from employees and ensure they have adequate receipts for the claims.
• Check references for casuals for production, sales activation and any other departments and ensure the approved list is up to date at all times
• Update casuals list for production, sales activation and any other departments.
• Manage the cleaner and gardener and ensure offices are always clean and tidy and that garden is well maintained.
• Manage the stationery and ensure that we always have adequate stock as per the approved list.
• Work with VP Finance on getting all international visitors the correct permits and passes and keep the list updated on expiry dates of the same.
• Any other tasks as directed by direct manager or any other member of HR or the senior management team.

Qualifications for the HR & Admin Assistant Job

• Must have a College diploma or degree in business, ideally with specialty in HR
• Professional demeanor
• Excellent communicator Previous experience in a business environment