HR & Personal Assistant at ATL Global Business

Direct reporting line to the Managing Director, Deputy MD and Chief Finance Office. 

HR & Personal Assistant Job Duties and Responsibilities

Personal Assistant role

• General office administration and management
• Diary management
• Researching and booking travels, hotels, venues and other items for management and clients
• Managing and handle all phone calls and mails for senior management
• Fix necessary appointments for Directors and senior management with follow up
• Ad hoc projects

Human Resources role

Responsible for handling variety of personnel related administrative duties, act as a liaison between MD and employees, ensure smooth communication and prompt resolution of all queries.

Offer daily support to HR activities and assist in coordinating HR policies, processes and relevant documents

Duties and Responsibilities

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to human resource executive
• Compile and update employee records
• Process documentation and prepare reports relating to human resource activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys, etc) and take minutes of meetings
• Deal with employee requests regarding human resource issues, rules and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves etc)
• Communicate with third party when necessary
• Handle insurance and staff benefits in totality
• Assist our recruiters to source candidates and update our database
• Conduct initial orientation to newly hired employees
• Any other duties as delegated

Qualifications for the HR & Personal Assistant Job

This role will suit a mature stable candidate with good common sense who can be proactive, enjoy using their own initiative and have the ability to work autonomously.

In addition, the candidate must possess the following;-

• Relevant degree required
• Previous experience working at director level assistance
• Superior administrative and human resource skills
• Excellent IT skills, including presentation skills
• Excellent written and oral communication skills
• Good interpersonal skills
• An eye for detail
• Self-directed and able to prioritize workload
• Hard working, confident and self-motivated
• High comfort level working in a diverse environment
• An ability to think on your feet.
• High levels of confidentiality
• Mature persons preferred age minimum 35 years