HR Specialist - Recruitments & Contracts Management at World Agroforestry Centre (ICRAF)

Duties and Responsibilities

1. Recruitment & Selection

• Contribute to the development, principles and regular review of ICRAF’s recruitment strategy
• Participate in the development of recruitment guidelines and procedures, and take the lead in improving process documentation, effectiveness of sourcing strategy, ensure availability of data measuring the activity, and on-going improvement of interviewers’ recruitment skills.
• Train managers in interviewing skills and the recruitment process.
• Prepare guidelines on interviewing proceedings and continuously source improvements to the same.
• Ensure equity and fairness in the interview process.
• Ensure timely processing of appointment letters and contracts
• Ensure updating and maintaining of all Personnel Files and HR archive
• Support and guide ICRAF country and regional offices and hosted institutions in the recruitment and selection processes

2. Onboarding

• In-charge of the post selection processes
• Review and update induction manual and develop regular induction and orientation programs for all categories of staff at the Centre
• Facilitate orientation sessions and arranging training for employees on-the-job.
• Support and guide ICRAF country and regional offices and hosted institutions in the on-boarding processes
• Oversee the probation process for all new staff, including monitoring probation periods and reviewing supervisors comments

3. Separation management

• Manage the separation process including communicating separations to HR staff and writing acceptance letter to staff
• Support and guide ICRAF country and regional offices and hosted institutions in the separation processes

4. Contract Management

• Design and implement guidelines on contract trucking and management. This includes all types of contracts at ICRAF.
• Provide a monthly report on contracts renewals, pending contracts.
• Ensure timely processing of all contracts i.e. LOA’s; Consultancies; Temporary Contracts; Contract Renewals etc
• Support and guide ICRAF country and regional offices and hosted institutions in the contract management processes

5. Job Evaluation

• Grade and evaluate jobs for reclassification or recruitment
• Support the job evaluation processes at ICRAF
• Support and guide ICRAF country and regional offices and hosted institutions in the job evaluation processes

6. Other Responsibilities

• Participate in the Review and update HR policies and procedures
• Implement and train on OCS HR Modules
• Advise ICRAF country and regional offices and hosted institutions on ICRAF policies and procedures
• Supervise the work and growth of officers within Recruitments and Contract Management dockets
• Identify and mitigate potential risks within work area.

Skill set

• Degree in HR or Business Studies and a post graduate qualification OR
• Master’s degree in the relevant field
• Minimum of 7 years relevant experience
• Knowledge of recruitment techniques and processes
• Analytical, problem-solving skills and capacity building skills
• Proficiency in ICT
• Demonstrable oral and written communication skills
• Tactful, discrete and confidential, persuasive, sound and timely judgement
• Excellent communication and interpersonal skills