Senior HR & Administrative Officer at Alliance for a Green Revolution in Africa (AGRA)

Position Summary

Reporting to the Director Human Resource, the Senior HR and Administrative Officer will be responsible for managing the day-to-day operations and administration of the AGRA office. S/he will manage the administration of the human resources policies, procedures, and programs. S/he will carry out responsibilities in Human Resource Information Systems (HRIS), employee relations and compensation & benefits administration. The role holder will coordinate HR practices and objectives that will provide an employee-oriented, high-performance culture that emphasizes empowerment, quality, productivity and high standards of goal attainment. The position is based in Nairobi, Kenya.

Key Responsibilities
Compensation & Benefits

• Provide competitive market research and prepare pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff;
• Provide payroll processing backup support as and when required. Partner with finance to maintain the payroll database;
• Support with the monitoring of AGRA’s wage and salary structure;
• Develop and schedule benefits orientations and other benefits training;
• Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.

Employee Relations

• Coordinate the development of Human Resources policies for the organization with regard to employee relations;
• Partner with management to communicate Human Resources policies, procedures, programs, and laws;
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
• Participate in the conduct of investigations when employee complaints or concerns arise;
• Advise managers and supervisors about the steps in the progressive discipline system of the company. Counsel managers on employment issues;
• Coordinate the implementation of company safety and health programs. Track and posts OSHA-required data and file reports;
• Comply with all existing governmental and labor legal and government reporting requirements and maintain minimal company exposure to lawsuits;
• Protect the interests of employees and the organization in accordance with company Human Resources policies and governmental laws and regulations.

Human Resource Information Systems

• In liaison with the ICT Unit, manage the maintenance of the HR Information System
• Maintain employee-related databases
• Prepare and analyse reports that are necessary to carry out the functions of HR and AGRA.
• Fully utilize existing Human Resources software to AGRA’s advantage.

General Office Operations

• Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations;
• Supervise the work of in-house cleaners to ensure that the office is kept clean and pleasant at all times;
• Organize, assign and supervise the work of administrative support staff;
• Oversee the management of office supplies and stationery and ensure replenishment;
• Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work;
• Manage administrative issues to do with security and safety of residences of internationally and regionally recruited staff and the office;
• Maintain comprehensive information on all AGRA vehicles including necessary documentation relating to ownership and registration, ensuring that all vehicles are insured and service schedules adhered to;
• Record fuel costs of all vehicles according to the established system and ensures proper utilization and that fuel deposits are replenished in good time;
• Ensure that all vehicles are supplied with all statutory items;
• Arrange for any maintenance work that needs to be carried out in the office;
• Ensure comprehensive general risk insurance for the office is taken and claims are handled as appropriate by the agencies
• Ensure efficient service provision for in-house meetings by the administrative support staff

Key Qualifications and Experience required

• A Bachelor’s Degree in Human Resource Management, Public Administration, Business Administration or equivalent degree from a recognized University/Institution;
• Must be a member of The Institute of Human Resource Management (IHRM) or its equivalent;
• Minimum of 7 years’ experience in HR and Administration;
• Training in employment law, compensation, organizational planning, employee relations, safety, training, and labor relations;
• Should be able to work independently in a diverse environment;
• Experience in working with similar organizations or institutions will be an added advantage;
• Strong understanding of and the ability to interpret and action labor laws.
• Analytical, excellent data mining ability;
• Evidence of the practice of a high level of confidentiality;
• Intelligent, motivated self-starter with strong interpersonal skills and work ethic