Secretarial Intern at Council of Governors

Reporting to the Head of Administration
Duration: The contract of employment is fora period of six months (6).

Responsible for secretarial services in an effective and efficient manner.

Secretarial Internship Duties and Responsibilities

• Handling in-coming and out-going telephone calls
• Drafting and responding to correspondences on daily basis
• Directing mail to the appropriate individual in the organization
• Opening and screening incoming mails
• Ensuring general cleanliness of the office
• Arranging and organizing meetings and providing full support as required
• Responsible for file maintenance (electronic and hard copy)
• Attending to internal and external customers and/or clients and providing required information from time to time
• Providing general administrative support
• Serving tea and/or refreshments to the Executive and visitors
• Any other duties assigned from time to time

Qualifications for the Secretarial Internship

• Kenya Certificate of Secondary Education mean grade C (plain);
• The following qualifications from the Kenya National Examinations Council
  (KNEC):

1. Typewriting II (minimum 40 w.p.m) /Computerized Document Processing II
2. Business English I/Communications I
3. Office Practice I
4. Commerce I;

• Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized Institution.